All Saints Church
Report of the Trustees for the year ended 31 December 2020
The trustees present their report with the financial statements of the charity for the year ended December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective Jan 2019)
Members of the PCC during the year from 25/10/20
a) Ex officio Churchwardens: Christine Cox, Liane Chalmers Priest In Charge: Samantha Martell Deanery Synod/Council: Colin Bright, Liane Chalmers b) Elected at the APCM 25[th] October 2020 Brett Gillingham, Gill Everett, Grace McEvoy, Nicola Newton, Les Hudd, Alan Finch, Peter Gowers, Jean Lumber
c) Co-opted
Heath Monaghan as Ordinand with no role; Jonathan Martell as Treasurer
Previous PCC Members
Randall Cross – resigned 22/6/20 Noreen Cross – resigned 22/6/20 Roi Milburn – resigned 30/6/20 Sally Ouston – resigned 30/6/20 Nicholas England – resigned 1/9/20 John Yunnie – Resigned 25/10/20 John Pestana – resigned 12/3/20 Colin Freemen – resigned 30/6/20 Estella Joyce – resigned 18/5/20 Sally Kirk – resigned 25/10/20 Christina Vince – resigned 25/10/20
Objectives and Activities
Function of the PCC: Together with the Priest-in-Charge to consult on matters of general concern and importance to the ecclesiastical parish, and in particular in promoting the whole mission of the church: pastoral, evangelical, social and ecumenical: Parochial Church Council (Powers) Measure 1956. The PCC also has financial responsibility for the maintenance of the Parish church of All Saints’.
Significant Activities
Church membership figures At 31 December 2020 the church Electoral Roll stood at 90 The average attendance at a Sunday Service over the 52 Sundays of the year was 49.
Figures of attendance for the 3 festivals of obligation are taken from the Register of Services and are as submitted online via the Parish Returns portal. Easter: closed for pandemic, Whitsun: 46, Christmas: 107. All attendance figures were affected by periods of closure due to Covid restrictions and lockdowns.
Review of the Year
The appointed Priest in Charge took up incumbency in January 2020 shortly before Covid measures enforced closure in March 2020. These measures lasted in some form or other for most of the year. There was 1 wedding and 15 funerals held at All Saints’ during this year as well as the traditional Sunday Services (where able) which were rescheduled to one service of communion service on a Sunday at 9am.
Alan Finch was appointed Director of Music after the resignation of Andrew Cooper and the leaving of John Davey and Andy Tuckwell. The organ has since been restored by Mark Gatrell of South Coast Organs and was recommissioned in April 2021.
An entirely new PCC was elected in October 2020. There was assistance to the clergy by way of PtO for Canon Howard Barker and servers Greville Sockett and Peter Gowers.
In September 2020 a new All Age Worship service was established under a previous used name of ¡Saints Alive! This attracted an average of 30 people including 7+ children. It was held in the café area and served refreshments during the service.
Due to pandemic constraints and loss of income the services of the cleaner and gardener were made redundant and duties taken over by members of the PCC. The shop was closed and packed away and the hall was closed to lettings during this period.
A new servery/café area was established at the back of church and cosy settees and café style seating was arranged around it.
The Friends of All Saints’ was disbanded during this period and thanks given for their work and funds raised for All Saints’.
Public Benefit
The Trustees are aware of and consider the guidance of the Charity Commission on Public Benefit, and in particular, the specific guidance to charities for the advancement of religion.
Achievement and Performance
General use of Church buildings
The Hall was almost fully booked by regular hirers prior to the lockdown in March 2020. It remained closed for the duration of the year due to social distancing guidelines and regulations of groups meeting. Ryde School
suspended in person chapel services due to Covid restrictions and Concerts and Events were likewise affected.
Visiting the Sick and Care/Residential Homes
Although in person visits were suspended, links were maintained with parishioners and where possible home communions were offered. The Augusta Wilder Almshouse had a change of trustees but communication was maintained throughout the lockdown period. The link with St Aidan’s, Wa in Ghana is currently suspended.
Ecumenical
The Parish joined together with the other local Churches Together, namely the Baptist church, Elim, United Reform Church and Methodist Church to form a Pray for Ryde group that met everyday online during lockdown to pray for Ryde. This continued as a weekly meeting once lockdown had ended (still online).
The parish hosts the town’s main Act of Remembrance in November with Mthr S. Martell being Padre for the Ryde British Legion.
Fundraising
The PCC acknowledge that fundraising activities are vital in ensuring the All Saints’ is able to meet its ongoing commitments but also note that restrictions for Covid made fundraising in person almost impossible during 2020. Where possible it is the aim that fundraising events would have a social dimension, adding to the way in which the church family continues its commitment to the town as its parish church.
Social events were cancelled due to government guidelines in 2020 and existing bookings were rescheduled for 2021. These social events open All Saints up to the people of the town and at the same time help to raise valuable funds for the church upkeep.
Financial Review
The figures for 2020 are submitted separately in the audited report. 2020 saw a dramatic loss of income for All Saints due to a number of factors; donors dying, people moving away, people leaving the congregation, negative personal circumstances impacting on giving and the church building being closed.
Fortunately All Saints received a large legacy from the will of a generous benefactor, totalling £130,000 restricted to the upkeep of the fabric of the building.
Plans have been explored during 2020 by the PCC including the upgrading of the heating, updating the toilet and kitchen facilities, the removal of the pews to allow the space to be used for a greater number of things, the installation of glass doors to enclose the North Porch and the possible
fitting of a mezzanine level to help keep the heat in the body of the building whilst providing extra rooms for hire or church use.
Structure, Governance and Management
Governing Document
The Charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. The charity’s governing document consists of the Parochial Church Council Powers Measure (1956) as amended and the Church Representation Rules that came into force on 2[nd] January 1957
Organisation of the PCC to fulfil its function
At least four meetings must be held during the year, together with any further meetings as may be necessary. Its standing committee (the only committee required by Church law, to transact business between PCC meetings) has comprised the churchwardens, the treasurer, the secretary, the vice chair and the Priest in Charge. Certain other aspects of the PCC’s function are carried out as and when the need arises.
The PCC appoints a Vice Chairman, an Electoral Roll Officer, A Treasurer, A Secretary and a Safeguarding Officer.
The PCC continue to organise itself meeting 6 weekly under the chairmanship of the Priest in Charge and Vice Chair in their absence, overseeing the life and witness of the parish.
Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Financial risks to the church are reviewed regularly. The trustees consider the greatest risk to the church finances to be the falling income stream from regular givers, especially since older members of the congregation tended to be the most generous givers. The PCC will continue to monitor overall giving and this is very much part of any annual stewardship appeal. However, in light of the changing demographic the PCC also recognise the importance of raising income from outside sources and to this end will continue to promote the use of the church and its hall for civic purposes, concerts and events whilst seeking grants and other support for capital projects to further enhance the attractiveness of the building.
It had been confirmed that the major risks to which the church is exposed, as identified by the trustees, are reviewed annually and systems or procedures have been established to manage those risks.
Approved by order of the board of trustees on ………9[th] November………………………………..
And signed on its behalf
| eperiodfrom01Januar | y2020 | to31Dece | mber2020 | |||
|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Endowment funds |
Totalfunds | Prioryear totalfunds |
||
| Totalincome | Note | |||||
| Totalexpenditure Netincome/(expenditure) resources beforetransfer |
48,543101T 63,968.32 |
8,070.01 683.96 |
152.02 |
56,765.04 64,652.28 |
1091888.64 103,918.01 |
|
| (15,425.31) | 7,386.05 | 152.02 | (7,887.24) | 5,970.63 | ||
| Transfers | ||||||
| Grosstransfersbetweenfunds-in | ||||||
| Grosstransfersbetweenfunds-out | ||||||
| Otherrecognisedgains/losses Gains/lossesoninvestmentassets |
||||||
| Gainsonrevaluation,fixedassets, charity'sownuse Netmovementinfunds Reconciliation offunds |
(15,425.31)7,386.05 | 4,282.72 4,434.74 |
4,282.72 (3,604.52) |
5,970.63 | ||
| TotalfundSbroughttorward Totalfundscarriedforward |
51401.92 41,375.41 35,976.6148,761.46 |
7,650.46 12,085.20 |
100,427.7994,457.16 96,823.27100,427.79 |
| BalanceSheet | ||||
|---|---|---|---|---|
| Note | Asat 31/12/2020 |
Asat 31/12/2019 |
||
| Fixedassets TangibleAssets Investments |
1,402.37 4,282.72 5,68509 |
1,943.37 1,943.37 |
||
| Currentassets CashAtBankAndInHand Debtors StocksAndWorkInProgress |
A | 90,829.02 1,16709 91.996.11 |
93,358.19 5,862.82 1,98408 101,205.09 |
|
| Liabilities Creditors AmountsFallingDueInOneYear |
5 | 857.93 857.93 |
2,720.67 2,720.67 |
|
| Netcurrentassetslesscurrentliabilities | 91,138.18 | 98.484.42 | ||
| Totalassetslesscurrentliabilities | 96,823.27 | 100.427.79 | ||
| Longtermliabilities | ||||
| Totalnetassetslessliabilities | 96,823.27 | 100,427.79 | ||
| Representedby | ||||
| Unrestricted General (Unrestricted) |
16,726.07 | 26,328.92 | ||
| Designated DesignatedChurchHall DesignatedFlowerFund DesignatedMusicFund DesignatedOrganFund |
3,076.28 1,075.89 3,088.03 12,010.34 |
6,513.00 1,071.00 3,074.00 14,415.00 |
||
| Restricted Restricted- LioydsBAccount |
8.99 | 8.99 | ||
| Restricted- FabricFund | 41,276.49 | 33,918.00 | ||
| Restricted- BellRingersFund | 5,053.58 | 5,035.00 | ||
| Restricted- Hymnathon | 2,422.40 | 2413.42 | ||
| Endowment | ||||
| Endowment- CharityAccount | 6,297.16 | 3,763.46 | ||
| Endowment - Assistant Clergy Fund Fundsofthechurch |
5,788.04 96,823.27 |
3,887.00 100,427.79 |
| Analysisofincomedi | ||||||
|---|---|---|---|---|---|---|
| anexpendture | Total | |||||
| General DesignatedRestrictedEndowment |
Thisyear | Lastyear | ||||
| Note 1 Income and endowments from: | ||||||
| Donationsandlegacies GiftAidBank GiftAid- Envelopes Looseplate collections ParishGivingScheme Givingthroughchurchboxes One-offGiftAidgifts Donations appeals etc Taxrecoverableon GiftAid Legacies Non-recurring one-off grants Donations and legaciesTotals |
00 ,145.0 3,075.85 2,622.09 15,480.40 691.779 307 4 2,835.70 6,522.85 35,680.68 |
283.82 350 663 1,000.00 5,600.00 7,896.82 |
4,145.00 3,075.85 2,622.09 15,480.40 975.61 657 3,498.70 6,522.85 1,000.00 5,600.00 43,577.500 |
2,167.68 12,350.86 7,522.89 24,235.98 10,343.04 10,550.32 1,324.00 68,494.77 |
||
| Incomefromcharitableactivities Feesforweddingsandfunerals Concerts Church hall lettings Income from charitable activities Totals |
3,047.00- 160 3,224.00 6,431.00 |
3,774.50 3,774.50 |
3,047.00 160 6,998.50 10,205.50 |
14,165.64 8,150.13 12,803.00 35,118.77 |
||
| Othertradingactivities | 389 | |||||
| Fetesandbazars Churchshop Salesofcoffeeandwine Othertrading activities Totals |
149.61 663.94 813.55 |
149.61 663.94 813.55 |
1,492.96 3,685.41 5,567.37 |
|||
| Investments | 71.03 | 71.03- | ||||
| Dividends Bankandbuildingsocietyinterest InvestmentsTotals |
74.13 74.13 |
85.15 .15 |
173.19 173.19 |
80.99 152.02 |
413.46 484.49 |
707.73 707.73 |
| Otherincome Insuranceclaims OtherincomeTotals |
1,684.00 1,684.00 |
1,684.00- 1,684.00- |
||||
| IncomeandendowmentsGrand totals | 44,683.36 | 3,859.65 | 8,070.01 | 152.02 | 56,765.047 | T09,888.64 |
| PCCAllSaintsChurchRyde Analysisofincomeandexpenditure |
|||||
|---|---|---|---|---|---|
| Note2- Expenditureon: Raisingfunds Shoppurchases Purchasesofwine andcoffee RaisingfundsTotals Expenditureoncharitableactivities Givingtomissionarysocieties |
General 1,984 443.86 2,427.94 08 |
Designated |
Total RestrictedEndowmentThisyear Lastyear 1,984.08 835..13 443.86 2,427.94 669.1 1,504.23 |
||
| Givingreliefanddevelopmentagencies Homemission |
350 | 350 | 50 1,327.50 |
||
| Ministryparishshareetc Assistantstaffcosts Workingexpensesofincumbent Water rates vicarage Church running - insurance Churchofficetelephone Churchmaintenance Cleaning Upkeepofservices Upkeepofchurchyard Administration Printing,postageandstationary Advertising Churchrunning- water Churchrunningheatingandlighting |
32,000.00 2,710.85 315.01 4,723.83 656.88 4,928.02 51 420 3,144.24 1,323.63 473.14 6,363.29 |
1,064.00 2,538.20 227.29 |
333.96 | 32,000.00 1,064.00 2,710.85 315.01 4,723.83 656.838 7,800.18 227.229 51 420 3,144.24 1,323.63 473.114 6,363.29 |
200 50,515.00 3,360.00 9,884.98 4,270.01 677 9,702.80 426.98 5,462.31 372 795.55 1,668.60 782..38 784.79 8,939.24 |
| Governance costs examination/auditfee Depreciation ExpenditureoncharitableactivitiesTotals |
60 541 57,710.89 |
3,829.49 |
683.96 | 60 541 62,224.34 |
1,560.00 1.634.64 102,413.78 |
| ExpenditureGrandtotals | 60,138.83 | 3,82949 | 683.96 | 64,652.28 | 103,918.01 |
| 3.Fixedassets | ||||
|---|---|---|---|---|
| Church | Office | Churchhall | ||
| equipment | equipment | equipment | Total | |
| Cost | ||||
| At 1January2020and31stDecember2020 | 27,329.24 | 6,613.56 |
2,121.80 |
36,064.60 |
| Depreciation At 1January2020 Charge forthe year At31stDecember2020 |
25,608.24 430.00 26,038.24 |
6,391.19 111.00 6,502.19 |
2,121.80 0.00 2,121.80 |
34,121.23 541.00 34,662.23 |
| NetBookValue | ||||
| At31stDecember2020 | 1,291.00 | 111.37 | 0.00 | 1,402.37 |
| At31stDecember2019 | 1,721.000 | 222.37 | 0.00 |
1,943.37 |
| 4.Currentassets | ||
|---|---|---|
| 31/12/2020 | 31/12/2019 | |
| Stocks | 1,984.08 | |
| 31/12/2020 | 31/12/2019 | |
| Other debtors | -0.73 | 2,978.70 |
| Incometaxrefund | 1,167.09 | 2,884.12 |
| 1,166.36 | 5,862.82 | |
| 5.Liabilities | 31/12/2020 | 31/12/2019 |
| Othercreditors | 200 | 1,280.67 |
| Accruals | 657.93 | 1,440.00 |
| 857.93 | 2720.67 |
| Opening | ||||||
|---|---|---|---|---|---|---|
| Unrestricted | balance | Receipts | Expenditure | Transfers | Gains/Losseson investments |
Closing balance |
| General(Unrestricted) | ||||||
| Designated DesignatedChurchHall Designated - FlowerFund DesignatedMusicFund DesignatedOrganFund |
26,328.92 6,513.00 1,071.00 3,074.00 14,415.00 |
44,683.36 3,791.39 4.89 14.03 34 |
(60,138.83) (1,375.49) (2,454.00) |
5,852.62 (5,852.62) |
16,726.07 3,076.228 1,075.89 3,088.03 12,010.34 |
|
| 51,401.92 | 48,543.01 | (63,968.32) | ||||
| 35,976.61 | ||||||
| Restricted | ||||||
| Restricted-Lloyds BAccount Restricted -Fabric Fund Restricted - BellRingersFund Restricted-Hymnathon |
8.99 33,918.00 5,035.00 |
350.00 7,692.45 18.58 |
(350.00) (333.96) |
8.99 41,276.49 |
||
| 2,413.42 | 8.98 | 5,053.58 | ||||
| 2,422.40 | ||||||
| Endowment Endowment - Charity Account |
41,375.41 | 8,070.01 | (683.96) | 48,761.46 | ||
| EndowmentAssistantClergy Fund | 3,763.46 3,887.00 |
71.03 80.99 |
2,462.67 | 6,297.16 | ||
| 1,820.05 | 5,788.04 | |||||
| 7,650.46 | 152.02 | |||||
| Fundsofthechurch | 4,282.72 | 12,085.20 | ||||
| 100,427.79 | 56,765.04 | (64,652.28 | 4,282.72 | 96,823.27 |
Independent examiner’s report to the PCC of All Saints Church Ryde
I report on the accounts of the PCC All Saints Church Ryde for the year ended 31 December 2020, which are set out on the accompanying pages.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Independent examiner’s report to the PCC of All Saints Church Ryde
Louisa Burton
Portsmouth Business School, Richmond Building, Portland St., Portsmouth PO1 3DE
Date: 31/03/2021