**Trustees' Annual Report for the period** Period start date Period end date 1st Apr 2024 31st Mar 2025 **From To** ## Section A Reference and administration details **Charity name** Bitterne Manor Community Association CIO **Other names charity is known by** Clausentum Centre **Registered charity number (if any)** 1164600 **Charity's principal address** Bitterne Manor Community Centre, 48-50 Vespasian Rd, Bitterne Manor Southampton, Hants **Postcode** SO18 1AX ## **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||S Longley|Chair/Treasurer||N/A| ||H Barker|||N/A| ||A Morris|||N/A| **Names and addresses of advisers (Optional information) Type of adviser Name Address** N/A **Name of chief executive or names of senior staff members (Optional information)** N/A **Section B Structure, governance and management** **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected from membership (eg. appointed by, elected by) **BMCA TAR** Jan **2025** 1 ## **Additional governance issues (Optional information)** N/A You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and Activities** **Summary of the objects of the charity set out in its governing document** The objects of the Association are: - a) to promote the benefit of the inhabitants of Bitterne Manor and District and the neighbourhood without distinction of sex or of political, religious, or other opinions by associating the local authorities, voluntary organisations, and inhabitants in a common effect to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. - b) To establish or to secure the establishment of a community centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of, such a centre for activities promoted by the Association and its constituent bodies in a furtherance of the above objects. The Association shall be non-party in politics and non-sectarian in religion. The association shall have power to affiliate to other organisations with similar charitable objects. **BMCA TAR** Jan **2025** 2 **Section C Objectives and Activities 2024 - 2025 report** : Bitterne Manor Community Association Charitable Incorporated Organisation (BMCA CIO) The Organisation is still recovering from poor hiring options where we only had two hire bookings over the past 4 years. The primary long-term hirer Parent Support Link (PSL) is still in place and is stable in their business, so funding for day-to-day expenses is not an issue. We are still looking for regular bookings during evenings or weekends and we are exploring options within the local community. Our social media has had a makeover in 2025 and whilst there have been enquiries, no bookings have been sealed. Bitterne Manor Community Centre (BMCC) The building continues to require allot of attention, particularly in compliance to Fire regulations. Our maintainer is ensuring our continued compliance but at significant expense. This is hoped to reduce I the coming year. PSL have offered to help out with general maintenance using their own FM provider, and we have accepted their offer. A report in outstanding issues will be reviewed in early 2026, with fund raising between us to complete the works. Section D Achievements and performance **Summary of the main** The main achievement during 2024-2025 is to ensure the hall and offices **achievements of the charity** are in a fit state of operation to allow the key organisation to operate and **during the year** support the local community. We installed a proper hot water system to feed all kitchens and toilets on both floors which was funded from the CoOp community funding project. Parent Support Link have asked to have a bigger role in the day to day running of the site with extra hire of hall and grounds as part of the deal. BMCC are grateful for their assistance as it takes pressure off the team. We have installed a solar – sim CCTV camera to secure the facilities and use mobile networking to provide internet facilities. **Section E Financial review Brief statement of the** BMCA CIO has a reserve account, which is to be used to hold such funds **charity’s policy on reserves** as required to facilitate major repairs and minor works projects. BMCA CIO has lifted the sets the cap on total funding reserves to be from £5k to £20k at any one time. **BMCA TAR** Jan **2025** 3 **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising). - how expenditure has supported the key objectives of the charity. - investment policy and objectives including any ethical investment policy adopted. BMCA CIO principal source of funding is from hire of the facilities and grounds under its control, Parent Support Link is the current long-term hirer. The hall hire from the community has been very weak with overall funding coming from only polling station rent in 2024-2025. - Repairs and maintenance work to the infrastructure remain the highest expenditure. Income is down but so is expenditure so there is a small positive balance on the P&L **BMCA TAR** Jan **2025** 4 ## **Section F Other optional information** |||Expenses Codes
1 Building repairs /
Maintenance & Garden
2 Council rates
3 Water Rates
4 Phone
5 Electricity
6 Insurance
7 Bank Charges
8 Council licence
9 Legal Fees
10 Rebate
11 Waste
12 Reserve transfer
13 Corporation tax
14 Charitable donation
15 Community Event
16 Corporation Tax|Expenses Codes
1 Building repairs /
Maintenance & Garden
2 Council rates
3 Water Rates
4 Phone
5 Electricity
6 Insurance
7 Bank Charges
8 Council licence
9 Legal Fees
10 Rebate
11 Waste
12 Reserve transfer
13 Corporation tax
14 Charitable donation
15 Community Event
16 Corporation Tax|Expenses Codes
1 Building repairs /
Maintenance & Garden
2 Council rates
3 Water Rates
4 Phone
5 Electricity
6 Insurance
7 Bank Charges
8 Council licence
9 Legal Fees
10 Rebate
11 Waste
12 Reserve transfer
13 Corporation tax
14 Charitable donation
15 Community Event
16 Corporation Tax|Expenses Codes
1 Building repairs /
Maintenance & Garden
2 Council rates
3 Water Rates
4 Phone
5 Electricity
6 Insurance
7 Bank Charges
8 Council licence
9 Legal Fees
10 Rebate
11 Waste
12 Reserve transfer
13 Corporation tax
14 Charitable donation
15 Community Event
16 Corporation Tax|Expenses Codes
1 Building repairs /
Maintenance & Garden
2 Council rates
3 Water Rates
4 Phone
5 Electricity
6 Insurance
7 Bank Charges
8 Council licence
9 Legal Fees
10 Rebate
11 Waste
12 Reserve transfer
13 Corporation tax
14 Charitable donation
15 Community Event
16 Corporation Tax||Chq /
Mon||Exp
code|| |---|---|---|---|---|---|---|---|---|---|---|---| |||Vch
No||Amount|||||||| |||1||-3000||
BMCA reserve acct,Via Online Xfer||DPC||12|| |||2||-2000||BMCA reserve acct,Via Online Xfer||DPC||12|| |||3||-1000||BMCA reserve acct,Via Online Xfer||DPC||12|| |||4||-802.28||CHURCHES FIRE,||DPC||1|| |||5||-530.4||CHURCHES FIRE,||DPC||1|| |||6||-530.4||CHURCHES FIRE,||DPC||1|| |||7||-397.33||CHURCHES FIRE,||DPC||1|| |||8||-372.28||ZURICH INSURANCE,||DPC||6|| |||9||-328.18||CHURCHES FIRE,||DPC||1|| |||10||-328.18||CHURCHES FIRE,||DPC||1|| |||11||-290||BUILDING SURVEY||DPC||1|| |||12||-189||SOUTHAMPTON CITY C,||DPC||2|| |||13||-140||BUSINESS STREAM,||DPC||3|| |||14||-138.42||CHURCHES FIRE,||DPC||1|| |||15||-138.42||CHURCHES FIRE,||DPC||1|| |||16||-128.17||CHURCHES FIRE,||DPC||1|| |||17||-100||RBL CONTRIBUTION,VIA ONLINE - PYMT||DPC||14|| |||18||-77.95||SCC AGRESSO PAYMEN,||D/D||11|| |||19||-77.95||SCC AGRESSO PAYMEN,||D/D||11|| |||20||-77.95||SCC AGRESSO PAYMEN,||D/D||11|| |||21||-77.95||SCC AGRESSO PAYMEN,||D/D||11|| |||22||-73.05||SCC AGRESSO PAYMEN,||D/D||11|| |||23||-68||BUSINESS STREAM,||DPC||3|| |||24||-62.36||SCC AGRESSO PAYMEN,||D/D||11|| |||25||-62.36||SCC AGRESSO PAYMEN,||D/D||11|| **BMCA TAR** Jan **2025** 5 ||26|-62.36|SCC AGRESSO PAYMEN,|D/D|11| |---|---|---|---|---|---| ||27|-62.36|SCC AGRESSO PAYMEN,|D/D|11| ||28|-62.36|SCC AGRESSO PAYMEN,|D/D|11| ||29|-62.36|SCC AGRESSO PAYMEN,|D/D|11| ||30|-61.75|BUSINESS STREAM,|DPC|3| ||31|-59.65|BUSINESS STREAM,|DPC|3| ||32|-58.44|SCC AGRESSO PAYMEN,|D/D|11| ||33|-50|PSL,VIA ONLINE - PYMT|DPC|10| ||34|-33.7|EE LIMITED,|D/D|4| ||35|-33.7|EE LIMITED,|D/D|4| ||36|-33.7|EE LIMITED,|D/D|4| ||37|-33.7|EE LIMITED,|D/D|4| ||38|-33.7|EE LIMITED,|D/D|4| ||39|-33.7|EE LIMITED,|D/D|4| ||40|-33.7|EE LIMITED,|D/D|4| ||41|-33.7|EE LIMITED,|D/D|4| ||42|-33.7|EE LIMITED,|D/D|4| ||43|-33.7|EE LIMITED,|D/D|4| ||44|-33.7|EE LIMITED,|D/D|4| ||45|-33.7|EE LIMITED,|D/D|4| ||46|-25|COMMUNITY MATTERS,MEMBERSHIP NO 1667,|DPC|15| ||47|-21.36|O2,|D/D|4| ||48|-21.36|O2,|D/D|4| ||49|-21.36|O2,|D/D|4| ||50|-21.36|O2,|D/D|4| ||51|-21.36|O2,|D/D|4| ||52|-21.36|O2,|D/D|4| ||53|-21.36|O2,|D/D|4| ||54|-21.36|O2,|D/D|4| ||55|-21.36|O2,|D/D|4| ||56|-21.36|O2,|D/D|4| ||57|-21.36|O2,|D/D|4| ||58|-21.36|O2,|D/D|4| ||59|-20|COMMUNITY MATTERS,|S/O|15| ||60|-0.02|SSE ENERGY SUPPLY,|D/D|5| **BMCA TAR** Jan **2025** 6 ## Income Codes - 1 Lettings 2 Community Events 3 Grants 4 Council Business 5 Hire 6 Reserve transfer 7 Interest 8 Invoice credit |Vch
No|Amount|Customer||Chq /
Mon|Inc
Code| |---|---|---|---|---|---| |1|£21.92|BMCA reserve acct,Via Online Xfer||DPC|6| |2|£25.00|FP RETURN 24/06/24,||BAC|8| |3|£29.63|BMCA reserve acct,Via Online Xfer||DPC|6| |4|£100.00|SOUTHAMPTON COUNCI,SCC ELECTION EF,||DPC|4| |5|£100.00|S C C ELECTIONS,SCC ELECTION EF,||DPC|4| |6|£935.00|PARENT SUPPORT LIN,||BAC|1| |7|£935.00|PARENT SUPPORT LIN,||BAC|1| |8|£935.00|PARENT SUPPORT LIN,||BAC|1| |9|£935.00|PARENT SUPPORT LIN,||BAC|1| |10|£935.00|PARENT SUPPORT LIN,||BAC|1| |11|£935.00|PARENT SUPPORT LIN,||BAC|1| |12|£935.00|PARENT SUPPORT LIN,||BAC|1| |13|£935.00|PARENT SUPPORT LIN,||BAC|1| |14|£935.00|PARENT SUPPORT LIN,||BAC|1| |15|£935.00|PARENT SUPPORT LIN,||BAC|1| |16|£935.00|PARENT SUPPORT LIN,||BAC|1| |17|£935.00|PARENT SUPPORT LIN,||BAC|1| |18|£1,000.00|BMCA reserve acct,Via Online Xfer||DPC|6| |£12,496.55|||||| ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** ## **Full name(s)** **Position (eg Secretary, Chair, etc)** Stephen Longley Chair **Date** 07/12/25 **BMCA TAR** Jan **2025** 7