**Trustees' Annual Report for the period** Period start date Period end date 1st Apr 2022 31st Mar 2023 **From To** 

## Section A                        Reference and administration details 

**Charity name** Bitterne Manor Community Association CIO **Other names charity is known by** Clausentum Centre **Registered charity number (if any)** 1164600 **Charity's principal address** Bitterne Manor Community Centre, 48-50 Vespasian Rd, Bitterne Manor Southampton, Hants **Postcode** SO18 1AX 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||S Longley|Chair/Treasurer||N/A|
||H Barker|||N/A|
||A Morris|||N/A|



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** N/A **Name of chief executive or names of senior staff members (Optional information)** 

N/A 

## **Section B              Structure, governance and management** 

**Description of the charity’s trusts** 

Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected from membership (eg. appointed by, elected by) 

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## **Additional governance issues (Optional information)** 

N/A You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and Activities** 

**Summary of the objects of the charity set out in its governing document** 

The objects of the Association are: 

- a) to promote the benefit of the inhabitants of Bitterne Manor and District and the neighbourhood without distinction of sex or of political, religious, or other opinions by associating the local authorities, voluntary organisations, and inhabitants in a common effect to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. 

- b) To establish or to secure the establishment of a community centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of, such a centre for activities promoted by the Association and its constituent bodies in a furtherance of the above objects. 

The Association shall be non-party in politics and non-sectarian in religion. The association shall have power to affiliate to other organisations with similar charitable objects. 

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## **Section C                    Objectives and Activities** 

**2023 - 2024 report** : 

Bitterne Manor Community Association Charitable Incorporated Organisation (BMCA CIO) 

The Organisation was still recovering from covid where we only had 1 hire booking. The one primary long-term hirer was still in place and was stable in their business, so funding was not an issue. We are still looking for regular bookings during evenings or weekends but nothing in the pipeline. Our social media is going to have a makeover in 2024 to see if that will bring further enquiries. 

Bitterne Manor Community Centre (BMCC) 

Works have completed in the hall and infrastructure with the repairs of walls and washing facilities. 

The web site has been highlighted as an area for future development. We were able to open for local elections. 

## Section D                      Achievements and performance 

**Summary of the main** The main achievement during 2023-2024 is to ensure the hall and offices **achievements of the charity** are in a fit state of operation to allow the key organisation to operate and **during the year** support the local community. We installed a proper hot water system to feed all kitchens and toilets on both floors which was funded from the CoOp community funding project. Parent Support Link have asked to have a bigger role in the day to day running of the site with extra hire of hall and grounds as part of the deal. BMCC are grateful for the work as it take pressure off the team. 

## **Section E                    Financial review** 

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## **Brief statement of the** 

**charity’s policy on reserves** 

BMCA CIO has a reserve account, which is to be used to hold such funds as required to facilitate major repairs and minor works projects. BMCA CIO has lifted the sets the cap on total funding reserves to be from £5k to £20k at any one time. 

**Details of any funds materially in deficit** 

None 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

BMCA CIO principal source of funding is from hire of the facilities and grounds under its control, Parent Support Link is the current long term hirer. 

The hall hire from the community has been very weak with overall funding coming from only polling station rent in 2023-2024. 

Repairs and improvements to the infrastructure remain the highest expenditure. 

- investment policy and objectives including any ethical investment policy adopted. 

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## **Section F                     Other optional information** 

|||Expenses Codes<br>1 Building repairs /<br>Maintenance & Garden<br>2 Council rates<br>3 Water Rates<br>4 Phone<br>5 Electricity<br>6 Insurance<br>7 Bank Charges<br>8 Council licence<br>9 Legal Fees<br>10 Rebate<br>11 Waste<br>12 Reserve transfer<br>13 Corporation tax<br>14 Charitable donation<br>15 Community Event<br>16 Corporation Tax|Expenses Codes<br>1 Building repairs /<br>Maintenance & Garden<br>2 Council rates<br>3 Water Rates<br>4 Phone<br>5 Electricity<br>6 Insurance<br>7 Bank Charges<br>8 Council licence<br>9 Legal Fees<br>10 Rebate<br>11 Waste<br>12 Reserve transfer<br>13 Corporation tax<br>14 Charitable donation<br>15 Community Event<br>16 Corporation Tax|Expenses Codes<br>1 Building repairs /<br>Maintenance & Garden<br>2 Council rates<br>3 Water Rates<br>4 Phone<br>5 Electricity<br>6 Insurance<br>7 Bank Charges<br>8 Council licence<br>9 Legal Fees<br>10 Rebate<br>11 Waste<br>12 Reserve transfer<br>13 Corporation tax<br>14 Charitable donation<br>15 Community Event<br>16 Corporation Tax|Expenses Codes<br>1 Building repairs /<br>Maintenance & Garden<br>2 Council rates<br>3 Water Rates<br>4 Phone<br>5 Electricity<br>6 Insurance<br>7 Bank Charges<br>8 Council licence<br>9 Legal Fees<br>10 Rebate<br>11 Waste<br>12 Reserve transfer<br>13 Corporation tax<br>14 Charitable donation<br>15 Community Event<br>16 Corporation Tax|Expenses Codes<br>1 Building repairs /<br>Maintenance & Garden<br>2 Council rates<br>3 Water Rates<br>4 Phone<br>5 Electricity<br>6 Insurance<br>7 Bank Charges<br>8 Council licence<br>9 Legal Fees<br>10 Rebate<br>11 Waste<br>12 Reserve transfer<br>13 Corporation tax<br>14 Charitable donation<br>15 Community Event<br>16 Corporation Tax||Chq /<br>Mon||Exp<br>code||
|---|---|---|---|---|---|---|---|---|---|---|---|
|||Vch<br>No||Amount||||||||
|||1||-£53.08||<br>SCC AGRESSO PAYMEN||D/D||11||
|||2||-£67.54||SOUTHAMPTON CITY C,||DPC||2||
|||3||-£19.64||O2,||D/D||4||
|||4||-£31.24||EE LIMITED,||D/D||4||
|||5||-£66.35||SCC AGRESSO PAYMEN,||D/D||11||
|||6||-£536.88||SOUTHERN ELECTRIC||D/D||5||
|||7||-£467.92||CHURCHES FIRE,N||DPC||1||
|||8||-£172.50||BUSY BEE,||DPC||1||
|||9||-£19.64||O2,||D/D||4||
|||10||-£31.24||EE LIMITED,||D/D||4||
|||11||-£172.50||BUSY BEE,||DPC||1||
|||12||-£172.50||BUSY BEE,||DPC||1||
|||13||-£58.44||SCC AGRESSO PAYMEN,||D/D||11||
|||14||-£151.00||BUSINESS STREAM||DPC||3||
|||15||-£19.64||O2,||D/D||4||
|||16||-£31.24||EE LIMITED||D/D||4||
|||17||-£931.76||CHURCHES FIRE||DPC||1||
|||18||-£172.50||BUSY BEE||DPC||1||
|||19||-£99.00||KNOTWEEDLTD,||DPC||1||
|||20||-£241.00||PSL||DPC||1||
|||21||-£1,950.00||KNOTWEEDLTD||DPC||1||
|||22||-£58.44||SCC AGRESSO PAYMEN,||D/D||11||
|||23||-£20.00||COMMUNITY MATTERS||S/O||15||
|||24||-£19.64||O2||D/D||4||
|||25||-£31.24||EE LIMITED,||D/D||4||



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||26|-£720.37|SOUTHERN ELECTRIC,|D/D|5||
|---|---|---|---|---|---|---|
||27|-£73.05|SCC AGRESSO PAYMEN,|D/D|11||
||28|-£530.40|CHURCHES FIRE|DPC|1||
||29|-£143.75|BUSY BEE,|DPC|1||
||30|-£19.64|O2,|D/D|4||
||31|-£31.24|EE LIMITED,|D/D|4||
||32|-£28.75|BUSY BEE,|DPC|1||
||33|-£165.00|BUSINESS STREAM,|DPC|3||
||34|-£58.44|SCC AGRESSO PAYMEN,|D/D|11||
||35|-£172.50|BUSY BEE,|DPC|1||
||36|-£19.64|O2|D/D|4||
||37|-£31.24|EE LIMITED|D/D|4||
||38|-£58.44|SCC AGRESSO PAYMEN|D/D|11||
||39|-£678.62|PSL,|DPC|1||
||40|-£172.50|BUSY BEE|DPC|1||
||41|-£320.00|PSL,|DPC|1||
||42|-£388.43|SOUTHAMPTON CITY C,INSURANCE-246053,|DPC|6||
||43|-£19.64|O2,|D/D|4||
||44|-£31.24|EE LIMITED|D/D|4||
||45|-£73.05|SCC AGRESSO PAYMEN,|D/D|11||
||46|-£172.50|BUSY BEE,|DPC|1||
||47|-£19.64|O2,|D/D|4||
||48|-£31.24|EE LIMITED,|D/D|4||
||49|-£70.33|BUSINESS STREAM,|DPC|3||
||50|-£172.50|BUSY BEE,|DPC|1||
||51|-£897.76|SSE BUS SSE ELECTR,|DPC|5||
||52|-£446.64|CHURCHES FIRE,|DPC|1||
||53|-£58.44|SCC AGRESSO PAYMEN|D/D|11||
||54|-£897.76|SSE ENERGY SUPPLY,|D/D|5||
||55|-£271.09|CHURCHES FIRE,|DPC|1||
||56|-£19.64|O2,|D/D|4||
||57|-£172.50|BUSY BEE|DPC|1||
||58|-£31.24|EE LIMITED|D/D|4||
||59|-£12.00|UNPAID ITEM FEE|CHG|||
||60|-£58.44|SCC AGRESSO PAYMEN,|D/D|11||
||61|-£1,000.00|To A/C 70559937,BMCA reserve acct,|DPC|12||
||62|-£19.64|O2,|D/D|4||
||63|-£31.24|EE LIMITED,|D/D|4||
||64|-£73.05|SCC AGRESSO PAYMEN,|D/D|11||
||65|-£1,000.00|To A/C 70559937,BMCA reserve acct,|DPC|12||
||66|-£19.64|O2,|D/D|4||
||67|-£31.24|EE LIMITED|D/D|4||
||68|-£100.00|MR S T LONGLEY,RBL CONTRIBUTION|DPC|14||
||69|-£149.92|SSE ENERGY SUPPLY|D/D|5||
||70|-£265.41|BUSINESS STREAM|DPC|3||
||71|-£73.05|SCC AGRESSO PAYMEN,|D/D|11||



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|||72|-£430.34|SSE ENERGY SUPPLY,||D/D|5|
|---|---|---|---|---|---|---|---|
|||73|-£19.64|O2,||D/D|4|
|||74|-£72.04|SOUTHAMPTON CITY C,||DPC|2|
|||75|-£31.24|EE LIMITED,||D/D|4|
|||76|-£272.72|CHURCHES FIRE,||DPC|1|
|||76|-£146.57|CHURCHES FIRE,||DPC|1|
|||-<br>£16,398.33<br>Income Codes<br>1 Lettings<br>2 Community Events<br>3 Grants<br>4 Council Business<br>5 Hire<br>6 Reserve transfer<br>7 Interest<br>8 Invoice credit||||||
|||Income Codes<br>1 Lettings<br>2 Community Events<br>3 Grants<br>4 Council Business<br>5 Hire<br>6 Reserve transfer<br>7 Interest<br>8 Invoice credit||||||
|||||||||
|||Vch<br>No|Amount|Customer||Chq /<br>Mon|Inc<br>Code|
|||1|£1,800|PARENT SUPPORT LINK,34103513459574000N||BAC|1|
|||2|£100|S C C ELECTIONS,VIA ONLINE - PYMTB||DPC|4|
|||3|£1,000|From A/C 70559937 , BMCA reserve acct , Via Online<br>Xfer||DPC|6|
|||4|£2,000|From A/C 70559937 , BMCA reserve acct , Via Online<br>Xfer||DPC|6|
|||5|£1,000|From A/C 70559937 , BMCA reserve acct , Via Online<br>Xfer||DPC|6|
|||6|£120|PARENT SUPPORT LINK,34103513459574000N||BAC|1|
|||7|£1,800|PARENT SUPPORT LINK,34103513459574000N||BAC|1|
|||8|£1,800|PARENT SUPPORT LINK,34103513459574000N||BAC|1|
|||9|£112|SARKER DANCEWORKS,ZLW5NP337MDXGV14JM||BAC|1|
|||10|£500|From A/C 70559937 , BMCA reserve acct , Via Online<br>Xfer||DPC|6|
|||11|£580|From A/C 70559937 , BMCA reserve acct , Via Online<br>Xfer||DPC|6|
|||12|£2,150|PARENT SUPPORT LINK,34103513459574000N||BAC|1|
|||13|£1,800|PARENT SUPPORT LINK,34103513459574000N||BAC|1|
|||14|£70|PARENT SUPPORT LINK,34103513459574000N||BAC|1|
|||15|£1,055|HMRC COTAX,28528142310000400||BAC|4|
|||16|£116|From A/C 70559937 , BMCA reserve acct , Via Online<br>Xfer||DPC|6|
|||17|£935|PARENT SUPPORT LINK,34103513459574000N||BAC|1|
||||£16,938.29|||||



**BMCA TAR** 

Jan **2023** 

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## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

## **Signature(s)** 


**Full name(s) Position (eg Secretary, Chair, etc)** 

**Date** 

Stephen Longley Chair 15/12/24 

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