**Trustees' Annual Report for the period** Period start date Period end date 1st Apr 2021 31st Mar 2022 **From To** ## Section A Reference and administration details **Charity name** Bitterne Manor Community Association CIO **Other names charity is known by** Clausentum Centre **Registered charity number (if any)** 1164600 **Charity's principal address** Bitterne Manor Community Centre, 48-50 Vespasian Rd, Bitterne Manor Southampton, Hants **Postcode** SO18 1AX ## **Names of the charity trustees who manage the charity** |1
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3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||S Longley|Chair/Treasurer||N/A| ||H Barker|||N/A| ||A Morris|||N/A| ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** N/A **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Section B Structure, governance and management** **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected from membership (eg. appointed by, elected by) **BMCA TAR** Jan **2023** 1 ## **Additional governance issues (Optional information)** N/A You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and Activities** **Summary of the objects of the charity set out in its governing document** The objects of the Association are: - a) to promote the benefit of the inhabitants of Bitterne Manor and District and the neighbourhood without distinction of sex or of political, religious, or other opinions by associating the local authorities, voluntary organisations, and inhabitants in a common effect to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. - b) To establish or to secure the establishment of a community centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of, such a centre for activities promoted by the Association and its constituent bodies in a furtherance of the above objects. The Association shall be non-party in politics and non-sectarian in religion. The association shall have power to affiliate to other organisations with similar charitable objects. **BMCA TAR** Jan **2023** 2 ## **Section C Objectives and Activities** **2021 - 2022 report** : Bitterne Manor Community Association Charitable Incorporated Organisation (BMCA CIO) The Organisation was still under covid restrictions for Q2-Q4 in 2021 so we were not accepting any hire bookings due to the cleaning required between bookings, and the lack of a cleaner. Enquiries were low anyway, so we were able to defer the ones who did enquire until 2022. The two primary long-term hirers were still in place and were stable in their businesses, so funding was not an issue. 2022 started promisingly with enquiries for bookings up 250% in Q1, but for smaller children’s parties during the summer months. We are still looking for regular bookings during evenings or weekends but nothing in the pipeline. Our social media is going to have a makeover in 2022 to see if that will bring further enquiries. Bitterne Manor Community Centre (BMCC) Works have continued in the hall and infrastructure with the repairs of walls and washing facilities in line with the requirements of WNP. Due to Covid 19 restrictions hire of the community centre was not an option for the local community as the required level of cleaning between events was beyond our capabilities. The Organisation will review the situation in 2022 as the pandemic develops. The web site has been highlighted as an area for future development. We were able to open for local elections although in a limited fashion. ## Section D Achievements and performance **Summary of the main** The main achievement during 2021-2022 is to ensure the hall and offices **achievements of the charity** are in a fit state of operation to allow the two key organisations to operate **during the year** and support the local community. In 2022-2023 we are looking at installing a proper hot water system to feed all kitchens and toilets on both floors, which has funding, but lockdown and covid restrictions has not allowed work to progress. ## **Section E Financial review** **BMCA TAR** Jan **2023** 3 ## **Brief statement of the** **charity’s policy on reserves** BMCA CIO has a reserve account, which is to be used to hold such funds as required to facilitate major repairs and minor works projects. BMCA CIO has lifted the sets the cap on total funding reserves to be from £5k to £20k at any one time. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; BMCA CIO principle source of funding is from hire of the facilities and grounds under its control, Parent Support Link and Woolston Nature Preschool are the current long term hirers. The hall hire from the community has been very weak with overall funding coming from only polling station rent in 2021-2022. Repairs and improvements to the infrastructure remain the highest expenditure. - investment policy and objectives including any ethical investment policy adopted. **BMCA TAR** Jan **2023** 4 ## **Section F Other optional information** ||||||**BITTERNE MANOR COMMUNITY ASSOCIATION CIO**
**ACCOUNTS FOR 2021/2022**|**BITTERNE MANOR COMMUNITY ASSOCIATION CIO**
**ACCOUNTS FOR 2021/2022**|**BITTERNE MANOR COMMUNITY ASSOCIATION CIO**
**ACCOUNTS FOR 2021/2022**|1
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1| |---|---|---|---|---|---|---|---|---| |||||||**ACCOUNTS FOR 2021/2022**||| |||1 Building repairs /
Maintenance &
Garden
2 Council rates
3 Water Rates
4 Phone
5 Electricity
6 Insurance
7 Bank Charges
8 Council licence
9 Legal Fees
10 Rebate
11 Waste
12 Reserve transfer
13 Corporation tax
14 Charitable
donations
15 Community Event
16 Corporation Tax||||||| |||||||||| |||1|-£15.00|S T LONGLEY,CCTV BATTERIES|||DPC|1| |||2|-£15.00|O2 Mobile|||D/D|4| |||3|-£15.00|O2 Mobile|||D/D|4| |||4|-£15.00|O2 Mobile|||D/D|4| |||5|-£15.00|O2 Mobile|||D/D|4| |||6|-£15.00|O2 Mobile|||D/D|4| |||7|-£15.00|O2 Mobile|||D/D|4| |||8|-£15.00|O2 Mobile|||D/D|4| |||9|-£16.93|O2 Mobile|||D/D|4| |||10|-£20.00|COMMUNITY MATTERS|||S/O|15| |||11|-£25.00|EE LIMITED INITIAL PAYMENT|||D/D|4| |||12|-£25.00|EE LIMITED|||D/D|4| |||13|-£25.00|EE LIMITED|||D/D|4| |||14|-£25.00|EE LIMITED|||D/D|4| |||15|-£25.00|EE LIMITED|||D/D|4| |||16|-£25.00|EE LIMITED|||D/D|4| |||17|-£25.00|EE LIMITED|||D/D|4| |||18|-£25.00|EE LIMITED|||D/D|4| |||19|-£25.00|EE LIMITED|||D/D|4| |||20|-£30.00|S T LONGLEY,ARMISTICE DAY FOOD|||DPC|15| |||21|-£46.60|SCC AGRESSO PAYMENT|||D/D|11| |||22|-£46.60|SCC AGRESSO PAYMENT|||D/D|11| |||23|-£50.00|HANDMAN - GL,TAP WORKS|||DPC|1| **BMCA TAR** Jan **2023** 5 ||24|-£50.76|SCC AGRESSO PAYMENT|D/D|11|| |---|---|---|---|---|---|---| ||25|-£50.76|SCC AGRESSO PAYMENT|D/D|11|| ||26|-£50.76|SCC AGRESSO PAYMENT|D/D|11|| ||27|-£50.76|SCC AGRESSO PAYMENT|D/D|11|| ||28|-£50.76|SCC AGRESSO PAYMENT|D/D|11|| ||29|-£50.76|SCC AGRESSO PAYMENT|D/D|11|| ||30|-£53.00|S T LONGLEY,HELENS FLOWERS|DPC|15|| ||31|-£55.00|S T LONGLEY,JUBILEE PARTY|DPC|15|| ||32|-£60.00|BUSINESS STREAM|DPC|3|| ||33|-£63.45|SCC AGRESSO PAYMENT|D/D|11|| ||34|-£63.45|SCC AGRESSO PAYMENT|D/D|11|| ||35|-£63.45|SCC AGRESSO PAYMENT|D/D|11|| ||36|-£63.45|SCC AGRESSO PAYMENT|D/D|11|| ||37|-£65.34|SOUTHAMPTON CITY C|DPC|11|| ||38|-£70.00|BUSINESS STREAM|DPC|3|| ||39|-£80.00|BUSINESS STREAM|DPC|3|| ||40|-£98.50|CHURCHES FIRE|DPC|1|| ||41|-£98.50|CHURCHES FIRE|DPC|1|| ||42|-£100.00|'000637|CHQ|1|| ||43|-£114.00|CHURCHES FIRE|DPC|1|| ||44|-£115.00|S T LONGLEY,JUBILEE PARTY|DPC|15|| ||45|-£120.00|HANDYMAN - JH,BMCA - INV 6670|DPC|1|| ||46|-£128.00|SOUTHAMPTON CITY C|DPC|2|| ||47|-£183.54|SOUTHERN ELECTRIC|D/D|5|| ||48|-£200.00|S T LONGLEY,JUBILEE PARTY|DPC|15|| ||49|-£224.22|CHURCHES FIRE|DPC|1|| ||50|-£246.00|CHURCHES FIRE|DPC|1|| ||51|-£250.00|S T LONGLEY,BMCA JUBILEE|DPC|15|| ||52|-£280.17|SOUTHAMPTON CITY C,INSURANCE|DPC|6|| ||53|-£300.00|HANDYMAN - JH,BMCA - INV 6407|DPC|1|| ||54|-£370.00|S T LONGLEY,JUBILEE PARTY|DPC|15|| ||55|-£380.00|000640 - Rubbish removal/Skip|CHQ|1|| ||56|-£447.90|CHURCHES FIRE|DPC|1|| ||57|-£481.59|ZURICH INSURANCE|DPC|6|| ||58|-£481.59|ZURICH INSURANCE|DPC|6|| ||59|-£500.00|'TO A/C 70559937,VIA ONLINE - XFER|DPC|12|| ||60|-£530.00|S T LONGLEY,BMCA JUBILEE|DPC|15|| ||61|-£544.19|CHURCHES FIRE|DPC|1|| ||62|-£544.19|CHURCHES FIRE|DPC|1|| ||63|-£544.19|CHURCHES FIRE|DPC|1|| ||64|-£545.00|CHURCHES FIRE|DPC|1|| ||65|-£670.00|S T LONGLEY,DEFRIBULATOR BOX|DPC|15|| ||66|-£690.00|SSE BUS SSE ELECTR|DPC|5|| ||67|-£691.70|SOUTHERN ELECTRIC|D/D|5|| ||68|-£1,000.00|HMRC NDDS|D/D|16|| ||69|-£1,000.00|HMRC SHIPLEY|DPC|16|| **BMCA TAR** Jan **2023** 6 ||||70|-£1,000.00|-£1,000.00|S T LONGLEY,RING THE BELL - Toys||DPC|14| |---|---|---|---|---|---|---|---|---|---| ||||71|-£1,366.28||SOUTHERN ELECTRIC||D/D|5| ||||72|-£1,400.00||SSE BUS SSE ELECTR||DPC|5| ||||73|-£1,600.00||S T LONGLEY,RING THE BELL - Medical items||DPC|14| ||||74|-£1,670.40||WILTON FLOORING||DPC|1| ||||75|-£1,900.00||S T LONGLEY,UKRAINE APPEAL - Various||DPC|14| ||||76|-£2,000.00||'TO A/C 70559937,VIA ONLINE - XFER||DPC|12| |||||-£24,311.79|||||| ||||Income Codes
1 Lettings
2 Community Events
3 Grants
4 Council Business
5 Hire
6 Reserve transfer
7 Interest
8 Invoice credit||||||| ||||||||||| ||||Vch
No|Amount|Customer|||Chq /
Mon|Inc
Code| ||||1|£2,550.00|WOOLSTON AND WOOLS Naturepreschool,|||BAC|1| ||||2|£2,550.00|WOOLSTON AND WOOLS Naturepreschool,|||BAC|1| ||||3|£1,800.00|PARENT SUPPORT LINK,|||BAC|1| ||||4|£1,800.00|PARENT SUPPORT LINK,|||BAC|1| ||||5|£1,800.00|PARENT SUPPORT LINK,|||BAC|1| ||||6|£1,800.00|PARENT SUPPORT LINK,|||BAC|1| ||||7|£1,050.00|WOOLSTON AND WOOLS Naturepreschool,|||BAC|1| ||||8|£1,050.00|WOOLSTON AND WOOLS Naturepreschool,|||BAC|1| ||||9|£1,000.00|'FROM A/C 70559937,VIA ONLINE - XFER|||DPC|6| ||||10|£1,000.00|'FROM A/C 70559937,VIA ONLINE - XFER|||DPC|6| ||||11|£1,000.00|'FROM A/C 70559937,VIA ONLINE - XFER|||DPC|6| ||||12|£1,000.00|'FROM A/C 70559937,VIA ONLINE - XFER|||DPC|6| ||||13|£1,000.00|WOOLSTON AND WOOLS Naturepreschool,|||BAC|1| ||||14|£850.00|WOOLSTON AND WOOLS Naturepreschool,|||BAC|1| ||||15|£850.00|WOOLSTON AND WOOLS Naturepreschool,|||BAC|1| ||||16|£707.37|SOUTHERN ELECTRIC|||BAC|8| ||||17|£100.00|SOUTHAMPTON COUNCI,PCC ELECTION|||DPC|4| ||||18|£10.41|'FROM A/C 70559937,VIA ONLINE - XFER|||DPC|6| |||||£21,917.78|||||| ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **BMCA TAR** Jan **2023** 7 ## **Signature(s)** **Full name(s)** Stephen Longley **Position (eg Secretary, Chair,** Chair **etc) Date** 18/12/22 **BMCA TAR** Jan **2023** 8