2021-03-31-accounts - Bitterne Manor Community Association CIO

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Trustees' Annual Report for the period Period start date Period end date 1st Apr 2020 31st Mar 2021 From To

Section A Reference and administration details

Charity name Bitterne Manor Community Association CIO Other names charity is known by Clausentum Centre Registered charity number (if any) 1164600

Charity's principal address Bitterne Manor Community Centre, 48-50 Vespasian Rd, Bitterne Manor Southampton, Hants Postcode SO18 1AX

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
S Longley	Chair/Treasurer	N/A
H Barker		N/A
A Morris		N/A

Names and addresses of advisers (Optional information)

Type of adviser Name Address N/A Name of chief executive or names of senior staff members (Optional information)

N/A

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected from membership (eg. appointed by, elected by)

BMCA TAR

Jan 2021

Additional governance issues (Optional information)

N/A You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and Activities

Summary of the objects of the charity set out in its governing document

The objects of the Association are:

a) to promote the benefit of the inhabitants of Bitterne Manor and District and the neighbourhood without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effect to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
b) To establish or to secure the establishment of a community centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of, such a centre for activities promoted by the Association and its constituent bodies in a furtherance of the above objects.

The Association shall be non-party in politics and non-sectarian in religion. The association shall have power to affiliate to other organisations with similar charitable objects.

BMCA TAR

Jan 2021

Section C Objectives and Activities 2020 - 2021 report :

Bitterne Manor Community Association Charitable Incorporated Organisation (BMCA CIO)

The Organisation has had a very challenging year in 2020-21. During the 2020-2021 lockdown the Organisation was able to offer both long term hirers (Parent Support Link (PSL) & Woolston Nature Preschool (WNP)) a funding holiday with funds from the reserve account used to fill the gaps. This ensured the hirers were able to keep operating during the lockdowns since both hirers have obtained key worker status and remained open. At this time the Organisation remains viable.

SCC have indicated they want to become better acquainted with the Organisation and so meetings with the relevant SCC parties will be set up to go through the new funding structure for centres in 2022.

Due to organisation changes new long term hire agreements were agreed. Signed and set in place to standardise the arrangements between the two parties.

In early 2021 the Organisation was approached by the Royal British Legion, Southampton Branch, for a donation for a Defibrillator. The Organisation found the cause to be in line with the objects and the donation was approved. (Foot note – it was also decided to install such a device in the centre grounds)

Bitterne Manor Community Centre (BMCC)

Works have continued in the hall and infrastructure with the repairs of walls and washing facilities in line with the requirements of WNP.

Due to Covid 19 restrictions hire of the community centre was not an option for the local community as the required level of cleaning between events was beyond our capabilities. The Organisation will review the situation in 2022 as the pandemic develops. The web site has been highlighted as an area for future development. We were able to open for local elections although in a limited fashion.

Section D Achievements and performance

Summary of the main The main achievement during 2020-2021 is to ensure the hall and offices achievements of the charity are in a fit state of operation to allow the two key organisations to operate during the year and support the local community. In 2022-2023 we are looking at installing a proper hot water system to feed all kitchens and toilets on both floors, which has funding, but lockdown and covid restrictions has not allowed work to progress.

BMCA TAR

Jan 2021

Section E Financial review

Brief statement of the

charity’s policy on reserves

BMCA CIO has a reserve account, which is to be used to hold such funds as required to facilitate major repairs and minor works projects. BMCA CIO has lifted the sets the cap on total funding reserves to be from £5k to £20k at any one time.

The current fund stands at £19,508 which £5,000 has been highlighted for the new hot water system to be installed in 2022-2023 and £5,000 to be used for ground works.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

BMCA CIO principle source of funding is from hire of the facilities and grounds under its control. Parent Support Link and Woolston Nature Preschool are the major funding sources with £13,454 per annum between them.

The hall hire from the community has been very weak with overall funding coming from only polling station rent in 2019-2020.

Repairs and improvements to the infrastructure remain the highest expenditure.

investment policy and objectives including any ethical investment policy adopted.

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Jan 2021

Section F Other optional information

						Exp code 1 1 1 1 1 1 11 11 5 11 11 11 11 5 11 11 11 11 11 11 5 15 5 3
				ACCOUNTS FOR 2020/2021
	Expenses Codes 1 Building repairs / Maintenance & Garden 2 Council rates 3 Water Rates 4 Phone 5 Electricity 6 Insurance 7 Bank Charges 8 Council licence 9 Legal Fees 10 Rebate 11 Waste 12 Reserve transfer 13 Corporation tax 14 Charitable donations 15 Community Event
Vch No		Amount
1		-£12.00	UNPAID ITEM FEE,	26FEB A/C 70516529	CHG	1
2		-£309.00	000634 - Door repairs		CHQ	1
3		-£80.00	000639 - Handyman/Gardener		CHQ	1
4		-£180.00	000635 - Paintingworks		CHQ	1
5		-£106.00	000636 - Hot water heater		CHQ	1
6		-£250.00	000638 - Fence repairs		CHQ	1
7		-£44.40	SCC AGRESSO PAYMENT		D/D	11
8		-£44.40	SCC AGRESSO PAYMENT		D/D	11
9		-£451.19	SOUTHERN ELECTRIC		D/D	5
10		-£46.60	SCC AGRESSO PAYMENT		D/D	11
11		-£58.25	SCC AGRESSO PAYMENT		D/D	11
12		-£44.00	SCC AGRESSO PAYMENT		D/D	11
13		-£58.25	SCC AGRESSO PAYMENT		D/D	11
14		-£366.28	SOUTHERN ELECTRIC		D/D	5
15		-£46.60	SCC AGRESSO PAYMENT		D/D	11
16		-£46.60	SCC AGRESSO PAYMENT		D/D	11
17		-£58.25	SCC AGRESSO PAYMENT		D/D	11
18		-£46.60	SCC AGRESSO PAYMENT		D/D	11
19		-£46.60	SCC AGRESSO PAYMENT		D/D	11
20		-£58.25	SCC AGRESSO PAYMENT		D/D	11
21		-£384.65	SOUTHERN ELECTRIC		D/D	5
22		-£428.00	VE DAY ROAD PARTY		DPC	15
23		-£452.00	SSE BUS SSE ELECTR		DPC	5
24		-£137.00	BUSINESS STREAM		DPC	3

BMCA TAR

Jan 2021

25	-£1,100.00	-£1,100.00	Royal British Legion, Southampton Branch, DEFIBRILLATOR	DPC	DPC	14	14
26	-£100.00		Royal British Legion, Southampton Branch, DEFIBRILLATOR	DPC		14
27	-£366.28		SSE BUS SSE ELECTR	DPC		5
28	-£76.41		BUSINESS STREAM	DPC		3
29	-£219.04		CHURCHESFIRE LTD	DPC		1
30	-£219.04		CHURCHESFIRE LTD	DPC		1
31	-£250.00		CHURCHES FIRE	DPC		1
32	-£274.00		SOUTHAMPTON CITY C,INSURANCE-246053	DPC		6
33	-£144.00		CHURCHES FIRE	DPC		1
34	-£3,000.00		VIA ONLINE - XFER to reserve account	DPC		12
35	-£783.40		CHURCHES FIRE - New firepanel	DPC		1
36	-£48.00		BUSINESS STREAM	DPC		3
37	-£688.31		SSE BUS SSE ELECTR	DPC		5
38	-£85.00		BUSINESS STREAM	DPC		3
39	-£57.00		BUSINESS STREAM	DPC		3
40	-£2,000.00		VIA ONLINE - XFER to reserve account	DPC		12
41	-£481.59		ZURICH INSURANCE	DPC		6
	-£13,646.99
Income Codes 1 Lettings 2 Community Events 3 Grants 4 Council Business 5 Hire 6 Reserve transfer 7 Interest 8 Invoice credit
Vch No	Amount	Customer			Chq / Mon		Inc Code
1	£1,800.00	PARENT SUPPORT LINK			BAC		1
2	£1,800.00	PARENT SUPPORT LINK			BAC		1
3	£1,004.00	WOOLSTON AND WOOLS,NATURE PRESCHOOL			BAC		1
4	£1,050.00	WOOLSTON AND WOOLS,NATURE PRESCHOOL			BAC		1
5	£1,800.00	PARENT SUPPORT LINK			BAC		1
6	£1,080.21	'SOUTHERN ELECTRIC,523040230			BAC		8
7	£1,050.00	WOOLSTON AND WOOLS,NATURE PRESCHOOL			BAC		1
8	£1,800.00	PARENT SUPPORT LINK			BAC		1
9	£1,050.00	WOOLSTON AND WOOLS,NATURE PRESCHOOL			BAC		1
10	£1,050.00	WOOLSTON AND WOOLS,NATURE PRESCHOOL			BAC		1
11	£1,050.00	WOOLSTON AND WOOLS,NATURE PRESCHOOL			BAC		1
12	£257.00	Election hire			C/R		4
13	£219.04	'FP REJECT 25/08/20, 15221013607240000N, REJ CODE 1160			DPC		8
14	£219.04	'FP REJECT 16/09/20, 45224738905795000N, REJ CODE 1160			DPC		8
	£15,229.29

BMCA TAR

Jan 2021

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Position (eg Secretary, Chair, etc)

Date

Stephen Longley Chair 18/12/21

BMCA TAR

Jan 2021