Charity Registration no. 1164594 ## **FRIENDS OF JAN SWASTHYA SAHYOG (JSS) IN UK** ## **TRUSTEES’S REPORT** **FOR THE YEAR ENDED 5 APRIL 2021** ## **FRIENDS OF JAN SWASTHYA SAHYOG IN UK (FOJSS IN UK)** ## **LEGAL AND ADMINISTRATIVE INFORMATION** |Board of Trustees|Kislay K Thakur (Chair)| |---|---| ||Raman Kataria (JSS Rep)| ||Sanjay Gupta (Secretary)| ||Sunil Grover (Treasurer)| ||Ashish Narula| ||Sanjay Sinha| ||Ajay Sharma| ||Devesh Misra| |Charity number|1164594 (England)| |Principal address|Randalls, Node Park, Hitchin Road, Codicote,| ||Herts, SG4 8TH| |Accountants|Number Crunching Ltd, Unit 5, Fen End, Stotfold,| ||Herts, SG5 4BA| |Bankers|HSBC, 1 Market Place, Hitchin, Herts, SG5 1DR| ## **FRIENDS OF JAN SWASTHYA SAHYOG IN UK (FOJSS IN UK)** ## **Structure, Governance and Management** ## **Type of Governing document** Constitution of a Charitable Incorporated Organisation (the CIO) who’s only voting members are its charity trustees (Foundation Model Constitution). The constitution was adopted on October 15, 2015. ## **How the Charity is constituted** A group of 8 Charity Board Trustees, who are supported by around 50 Friends of Jan Swasthya Sahyog in UK (FOJSS in UK). Our charity was entered on the English Register of Charities on 27 November 2015. ## **Trustee Selection Methods** Trustees are appointed or reappointed by advertising at the ‘FOJSS in UK’ charity meetings which are held regularly. The appointees are from the Friends of JSS in UK, most of who are NHS doctors and are passionate about our charity work and possess relevant interest and experience. All the Trustees are Consultant physicians or Surgeons and have undergone Criminal records Bureau check before appointment and at regular intervals in line with then statutory requirements. All Trustees give their time voluntarily and receive no remuneration or other benefits from the charity. They have read and accept the Trustee guidelines issued by the charity commission. ## **Organisational Structure and decision making** Day to day issues concerning our charity is managed by a small working group of Charity Secretary, Treasurer and the Chair. Any such decisions are further ratified in the FOJSS UK Trustee board meetings. Major policy decisions are made by consensus at the Trustee board meetings which are held regularly. Correspondence between Trustees is by phone and e- mails. ## **Risk management** The Trustees have given consideration to the major risks to which the charity is exposed and confirm that systems are in place to mitigate those risks. The risks are re-assessed regularly and when circumstances dictate. _**Jan Swasthya Sahyog (JSS)** JSS (translated as people’s health cooperative) is a unique charitable NGO running a comprehensive rural health programme in parts of impoverished central India. The movement was started more than 18 years ago by a group of like-minded doctors to improve the health care of rural India. The organisation has been recognised nationally and overseas for its sterling work in the field of low cost health care. Friends of JSS in UK is a group of 3 such friendly but independent associations (Friends of JSS USA and Friends of JSS Germany) who support JSS._ ## **FRIENDS OF JAN SWASTHYA SAHYOG IN UK (FOJSS IN UK)** ## **Objectives and Activities** ___________________________________________________________________________ - To promote, facilitate and support exchange of health care professionals between JSS and FOJSS in UK for providing various health related services including training and research. - To support JSS in acquiring various health-related technologies, skills and equipment. - To raise funds for JSS for its various health related activities including provision and development of health related services, training and research and welfare of its staff. - To support health programmes and organisations providing healthcare and development programmes to less privileged parts of India. ## **FRIENDS OF JAN SWASTHYA SAHYOG IN UK (FOJSS IN UK)** ## **Achievements and performance for the year ending 5 April 2021** ## **__________________________________________________________________________** ## **Fund Raising events** Due to Covid-19 social restrictions no face to face fund raising public event could be organised for the FY 20-21. Throughout the year repeated fund raising appeals were issued by charity board members and Dr A Narula to friends of JSS in UK for their continuing support which was well received. All funds generated were either from pre-existing monthly direct debits from the friends of JSS in UK or as one time donations from new donors. FOJSS in UK is extremely grateful to all the friends for their excellent support throughout the pandemic. As previously our cost of delivering aid to JSS remains very low at less than 2% of our income. All the functionaries and trustees continue to work on an honorary basis. ## **Education and Training** Unfortunately the planned trustee visit to FOJSS Bilaspur was cancelled due to ongoing Covid -19 crisis. This has not affected our support for various health related programmes which continues as planned. ## **Annual General Meeting 6.12.20** The Annual General meeting for the charity was delayed and held on 6.12.20. Due to the pandemic this was a virtual meeting conducted on Zoom platform. The meeting was well attended by the Trustee/Board members. The progress form previous year health program on ‘Post Graduate Surgical training’ was reviewed. Proposals for FY 2020-21 were also discussed and approved. It was agreed to suspend any charity fund raising events for 2020-21, unlike previous years due to Covid-19 restrictions. Emphasis was laid on continuing electronic means of fund raising including emails and social media. The agenda and minutes of this meeting are now appended on our official website (www.fojss.org.uk) ## **Extraordinary FOJSS board meeting 8.6.20** an extraordinary virtual FOJSS board meeting was convened to review the governance structure at JSS Bilaspur ## **Extraordinary combined FOJSS board meeting with JSS 16.12.20** This virtual Zoom combined meeting with JSS Bilaspur was convened to review the funding streams and shortfall at JSS, progress on current projects funded by FOJSS, funding proposal for future projects at JSS Bilaspur and follow up on the governance structure at JSS Bilaspur. ## **FRIENDS OF JAN SWASTHYA SAHYOG IN UK (FOJSS IN UK)** ## **Achievements and performance for the year ending 5 April 2021 (continued)** ## **___________________________________________________________________________ Promoting health care volunteering at JSS** FOJSS UK continues to encourage and facilitate volunteering at JSS by UK medical students. No UK medical students visited JSS in the year 2020-21. ## **Health related voluntary programme/activities** For the last two years we have been supporting the setting up of post-graduate training program in Surgery at JSS Bilaspur. This is now well established with other streams of funding as well. An impact report from this support has now been appended to our official website. In view of Covid-19 pandemic, patients with chronic diseases could easily be neglected and therefore the FOJSS in UK board agreed to support the care of patients with chronic diseases for the FY 2020-21. The proposal for the same was submitted to the FOJSS board and approved by the FOJSS UK board. The details of the project are appended to our website (www.fojss.org.uk). ## **FRIENDS OF JAN SWASTHYA SAHYOG IN UK (FOJSS IN UK)** ## **Trustee report for the year ended 5 April 2021** ## **________________________________________________________________________** ## **Grant making policies** The charity's grant making policy in accordance with its constitution to support the work of its local partner JSS. Grant making decisions are made by FOJSS in UK Trustee board on the merits of the individual projects submitted by the JSS. ## **Fundraising performance** The charity's fund raising activities are mainly seeking funds for various JSS projects from private sources via on line appeals and various fund raising events organised by the charity. ## **Investment Performance** Currently charity has no Investments. ## **Public Benefit** The Trustees have reviewed the aims of the charity as stated in the Objects, and are satisfied that they meet the requirements for public benefit as defined by the Charity Commission and are satisfied that public benefit is an integral part of its activities. The charity supports a wide range of projects within its stated aims. Each project is assessed by the Trustees to ensure they meet the public benefit criteria. The Trustees are confident that all the projects presently being supported are of public benefit in accordance to the requirements of the Charity Commission. ## **Reserves Policy** It is the Trustees policy to maintain sufficient unrestricted reserves to enable the charity to meet its obligations. ## **Details of any funds in deficit and how this will be rectified** There are no funds in deficit. The charity has over £10,000 in reserves of unallocated funds to cover any future deficits. ## **Principal funding sources** Private donations ## **Expenditure and key objectives** The trustees are satisfied that the expenditure of the last financial year were appropriate to the support for key objectives given above. ## **Plans for the future** The charity will continue to work to raise funds for all the activities appropriate to its objectives. We will continue to support ongoing healthcare projects of JSS Bilaspur. We will also continue to promote work done by JSS here in the UK to increase its awareness especially among the local medical community. ## **FRIENDS OF JAN SWASTHYA SAHYOG IN UK (FOJSS IN UK)** **Trustee report for the year ended 5 April 2021** **________________________________________________________________________** On behalf of the board of trustees Dr K Thakur (Trustee-Chair) Dated 10.6.21 Dated 10.6.21 Charity Registration No. 1164594 FRIENDS OF JAN SWASTHYA SAHYOG (JSS) IN UK ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK CONTENTS Page Accountants, Report Income and Expenditure Account Balance Sheet Notes to the Accounts Statement of Financial Activities FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK ACCOUNTANTS REPORT TO THE TRUSTEES OF FRIENDS OF JSS IN UK FOR THE YEAR ENDED 5 APRIL 2021 The Board of Trustees are responsible for the preparation of the accounts for the year ended 5th April 2021 as set out on pages 2 to 7. An audit of these accounts has not been carried out. In accordance with your instructions, we have compiled these unaudited accounts in order to assist you to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied to us. 03 .08 ai Signed for and on behalf of: Number Crunching Ltd Unit 5 Fen End Stotfold Herts SG6 4ST FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5 APRIL 2021 05.04.21 05.04.20 Note Receipts Donations and subscriptions Gift aid tax Voluntary income Interest receivable 30,895.25 25,867.78 Total Income 30,895.25 25,867.78 Expenditure Charitable activities Bank charges Website costs Hall hire Governance Other 23,939.26 46.00 228.00 15,000.00 228.00 391.25 150.00 150.00 Total Expenditure 24,363.26 15,769.25 Excess of Income over Expenditure for the Period 6,531.99 10,098.53 Fund Balances as at 5 April 2020 16,288.36 6,189.83 Fund Balances as at 5 April 2021 22,820.35 16,288.36 FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK BALANCE SHEET AS AT 5 APRIL 2021 05.04.21 05.04.20 Note Fixed Assets Investments Current Assets Debtors Cash at Bank and in Hand 22,976.35 22,976.35 16,438.36 16,438.36 Current Liablllties Creditors: Amounts falling due within one year 156.00) 156.00) 150.00) 150.00) Net Current Assets 22,820.35 16,288.36 Total Assets Less Current Llabilities 22,820.35 16,288.36 Income Funds Restricted Funds Unrestricted Funds 22,820.35 16,288.36 22,820.35 16,288.36 The accounts were approved by the Board ofTrustees on .. 0.3.-.o.E..- JI Dr Sanjay Gupta Trustee FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 Accounting Policles Basis of Preparation The accounts have been prepared under the historical cost convention, and in accordance with applicable accounting standards, the Statement of Recommended Practice, Accounting and Reporting by Charities" effective March 2005. Incoming resources Income has been recognised as gross on the basis of entitlement, certainty and measurement. Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement. Grants are recognised in full in the Profit and Loss Account in the year in which they are receivable or any requirement imposed on the grant is fulfilled. Investment income is recognised on a receivable basis. Resources expended Expenditure is recognised on an accrual basis, inclusive of value added tax. Expenditure relating to charitable activities are those elements of expenditure directly incurred in performing these activities. Governance costs include those costs incurred in the governance of the charity's assets and are primarily associated with constitutional and statutory requirements. Investments Fixed asset investments are stated at market value. Accumulated funds Unrestricted funds are general funds that are available for the use at the trustees, discretion in furtherance of the objectives of the charity. Restricted funds are subject to specific conditions by donors as to how they may be used. FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK NOTESTO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 Governance costs 2021 2020 Other governance costs comprise: Accountancy fees 150.00 150.00 150.00 150.00 Fixed asset investments Total Total Market value at 5 April 2020 Historical cost: As at 5 April 2021 As at 5 April 2020 2021 2020 Debtors Other debtors Prepayments and accrued income FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 Credltors: Amounts falling due within one year 2021 2020 Accruals 156.00 150.00 Restricted Funds: The income funds of the charity include restricted funds, comprising the following unexpended balances of donations and grants held on trust for specific purposes: Movement in funds Incoming Resources resources expended Balance at 05.04.20 Balance at 05.04.21 Fund Other Analysis of net assets between funds Unrestricted Funds Restricted Funds Total Fund balances as at 5 April 2021 are represented by: Investments Current assets Creditors: Amounts falling due within one year Prepayments and accrued income 22,976.35 156.00) 22,976.35 156.00) 0.00 22,820.35 22,820.35 FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 5 APRIL 2021 Unrestricted Funds Restricted Funds Total 2021 Total 2020 Income resources from Voluntary Income Investment Income enerated funds 30,895.25 30,895.25 25,867.78 Total incoming resources 30,895.25 30,895.25 25,867.78 Resources Ex ended Charitable Expenses Projects in education, community development and environment 23,939.26 23,939.26 15,000.00 Governance and Other Costs 424.00 424.00 769.25 Total Resources Expended 24,363.26 24,363.26 15,769.25 Net income/(expenditure) for the period/ net movement in funds 6,531.99 6,531.99 10,098.53 Fund balances at 5th April 2020 16,288.36 16,288.36 6,189.83 Fund balances at 5th April 2021 22,820.35 22,820.35 16,288.36 Charity Registration No. 1164594 FRIENDS OF JAN SWASTHYA SAHYOG (JSS) IN UK ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK CONTENTS Page Accountants, Report Income and Expenditure Account Balance Sheet Notes to the Accounts Statement of Financial Activities FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK ACCOUNTANTS REPORT TO THE TRUSTEES OF FRIENDS OF JSS IN UK FOR THE YEAR ENDED 5 APRIL 2021 The Board of Trustees are responsible for the preparation of the accounts for the year ended 5th April 2021 as set out on pages 2 to 7. An audit of these accounts has not been carried out. In accordance with your instructions, we have compiled these unaudited accounts in order to assist you to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied to us. 03 .08 ai Signed for and on behalf of: Number Crunching Ltd Unit 5 Fen End Stotfold Herts SG6 4ST FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5 APRIL 2021 05.04.21 05.04.20 Note Receipts Donations and subscriptions Gift aid tax Voluntary income Interest receivable 30,895.25 25,867.78 Total Income 30,895.25 25,867.78 Expenditure Charitable activities Bank charges Website costs Hall hire Governance Other 23,939.26 46.00 228.00 15,000.00 228.00 391.25 150.00 150.00 Total Expenditure 24,363.26 15,769.25 Excess of Income over Expenditure for the Period 6,531.99 10,098.53 Fund Balances as at 5 April 2020 16,288.36 6,189.83 Fund Balances as at 5 April 2021 22,820.35 16,288.36 FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK BALANCE SHEET AS AT 5 APRIL 2021 05.04.21 05.04.20 Note Fixed Assets Investments Current Assets Debtors Cash at Bank and in Hand 22,976.35 22,976.35 16,438.36 16,438.36 Current Liablllties Creditors: Amounts falling due within one year 156.00) 156.00) 150.00) 150.00) Net Current Assets 22,820.35 16,288.36 Total Assets Less Current Llabilities 22,820.35 16,288.36 Income Funds Restricted Funds Unrestricted Funds 22,820.35 16,288.36 22,820.35 16,288.36 The accounts were approved by the Board ofTrustees on .. 0.3.-.o.E..- JI Dr Sanjay Gupta Trustee FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 Accounting Policles Basis of Preparation The accounts have been prepared under the historical cost convention, and in accordance with applicable accounting standards, the Statement of Recommended Practice, Accounting and Reporting by Charities" effective March 2005. Incoming resources Income has been recognised as gross on the basis of entitlement, certainty and measurement. Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement. Grants are recognised in full in the Profit and Loss Account in the year in which they are receivable or any requirement imposed on the grant is fulfilled. Investment income is recognised on a receivable basis. Resources expended Expenditure is recognised on an accrual basis, inclusive of value added tax. Expenditure relating to charitable activities are those elements of expenditure directly incurred in performing these activities. Governance costs include those costs incurred in the governance of the charity's assets and are primarily associated with constitutional and statutory requirements. Investments Fixed asset investments are stated at market value. Accumulated funds Unrestricted funds are general funds that are available for the use at the trustees, discretion in furtherance of the objectives of the charity. Restricted funds are subject to specific conditions by donors as to how they may be used. FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK NOTESTO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 Governance costs 2021 2020 Other governance costs comprise: Accountancy fees 150.00 150.00 150.00 150.00 Fixed asset investments Total Total Market value at 5 April 2020 Historical cost: As at 5 April 2021 As at 5 April 2020 2021 2020 Debtors Other debtors Prepayments and accrued income FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 Credltors: Amounts falling due within one year 2021 2020 Accruals 156.00 150.00 Restricted Funds: The income funds of the charity include restricted funds, comprising the following unexpended balances of donations and grants held on trust for specific purposes: Movement in funds Incoming Resources resources expended Balance at 05.04.20 Balance at 05.04.21 Fund Other Analysis of net assets between funds Unrestricted Funds Restricted Funds Total Fund balances as at 5 April 2021 are represented by: Investments Current assets Creditors: Amounts falling due within one year Prepayments and accrued income 22,976.35 156.00) 22,976.35 156.00) 0.00 22,820.35 22,820.35 FRIENDS OF JAN SWASTHYA SAHYOG Jss INUK STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 5 APRIL 2021 Unrestricted Funds Restricted Funds Total 2021 Total 2020 Income resources from Voluntary Income Investment Income enerated funds 30,895.25 30,895.25 25,867.78 Total incoming resources 30,895.25 30,895.25 25,867.78 Resources Ex ended Charitable Expenses Projects in education, community development and environment 23,939.26 23,939.26 15,000.00 Governance and Other Costs 424.00 424.00 769.25 Total Resources Expended 24,363.26 24,363.26 15,769.25 Net income/(expenditure) for the period/ net movement in funds 6,531.99 6,531.99 10,098.53 Fund balances at 5th April 2020 16,288.36 16,288.36 6,189.83 Fund balances at 5th April 2021 22,820.35 22,820.35 16,288.36