Trustees’ Annual Report for the period
From 1 January 2024 Period start date To 1 October 2025 Period end date
Charity name: Dartmouth Green Partnerships
Charity registration number: 1164582
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote horticulture and floriculture for public benefit by providing floral displays and planting in places visible to the public, and through conservation of the environment and community involvement, educating people in ecological sustainability. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We used the community greenhouse to grow plants and to save and store them over winter. We reused our bulbs where possible, or gave them away and we divided and reused plants. We recycled waste material creating our own compost. We held educational and fund raising events including school children growing sunflowers and Brownies planting our hanging baskets. We encouraged wildlife by limiting grass cutting in May, and hedge cutting from May to August, providing bird feeders and nesting boxes and bee friendly planting in the community garden. We maintained several green spaces around the town for other organisations as well as our community garden. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
| Policy on grant making | Para 1.38 | Grant applications are generally made for capital works. |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Our volunteers look after the community greenhouse and garden and the displays we create for the public. Planting, watering and weeding takes place in the growing season. Volunteers participate in educational and fund raising activities. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In 2024 we won awards which recognise the high standard of our work - Silver Gilt in the Royal Horticultural Society’s South West in Bloom awards for our town category and the Green Flag Community Award by Keep Britain Today for the Community Garden. We are working with Dartmouth Town Council on entering the RHS awards next year, and will enter the Green Flag. We produced educational guidance for volunteers on different aspects of planting and working in the greenhouse. We recorded our extensive contribution to sustainability in Dartmouth. Our work caring for green spaces and creating planting displays contributes to the economy of Dartmouth, the quality of the environment and the wellbeing of residents and visitors. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Successful grant applications were made for sustainable water collection and solar generated electricity and for the renovation and replanting of the neglected Island Bed. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position was secure with our main displays in troughs and containers sponsored, and by grants and holding fund raising events. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Funds are held to cover the greenhouse against damage. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our funds come mainly through local individuals and businesses which sponsor our displays, small grants from local authorities and others and fund raising events. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s |
||
|---|---|---|
| ~~t~~ ~~t~~ Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution document |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | DGP is a Charitable Incorporated Organisation with voting members |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Potential trustees are discussed by members based on the value of their expertise and what they can contribute. They are approached by invitation and are asked to sign a trustee code of conduct and are voted in by members. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Most of our trustees are also working volunteers who learn new skills by helping us on work days. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | DGP is run by its members and works independently but in the context of other relevant organisations in the town, offering advice on the planting, maintenance and protection of green spaces. |
| Relationship with any related parties |
Para 1.51 | We have a good relationship with the local council, our landlord, and often work with the grounds team, sharing expertise and plants. |
|---|---|---|
| Other |
Reference and Administrative details
| Charity name | Dartmouth Green Partnerships |
|---|---|
| Other name the charity uses | Dartmouth in Bloom |
| Registered charity number | 1164582 |
| Charity’s principal address | C/o Dartmouth Visitor Centre, Mayor’s Avenue, Dartmouth TQ6 9YY |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 |
Stephanie Alison Rogers |
Chair Horticultural Advisor and Co -ordinator |
Chair to Jan 2025 | |
| Kathryn Margaret Stansfield |
Secretary | Secretary except Jan 2025 |
||
| Vanessa Gay De Galleani |
Treasurer Interim Chair |
Treasurer to July 2025 Interim Chair Jan-June 2025 Trustee to Oct 2025 |
||
| Richard Cooke | Until June 2025 | |||
| Rob Lyon | Until June 2025 | |||
| Katherine Ann Holgate |
Chair of Trustees | Chair from July - September 2025 Trustee until October 2025 |
||
| Deborah Caroline Morris |
Until September 2025 |
|||
| Jonathan Walker Gilland |
Until October 2025 | |||
| Steven Perrin | Treasurer | From July 2025 |
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Corporate trustees – names of the directors at the date the report was approved
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Director name
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Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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DARTMOUTH GREEN PARTNERSHIPS
ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
Charity Registration Number 1164582
DARTMOUTH GREEN PARTNERSHIPS
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2024
| CONTENTS | PAGES |
|---|---|
| TRUSTEES' REPORT | 1 |
| INDEPENDENT EXAMINER'S REPORT | 2 |
| SCHEDULE OF RECEIPTS | 3 |
| RECEIPTS AND PAYMENTS ACCOUNT | 4 |
| NOTES TO THE FINANCIAL STATEMENTS | 5 |
DARTMOUTH GREEN PARTNERSHIPS
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2024
The Charity is constituted by Trust Deed dated 26 November 2015 and is a registered charity. The Charity is currently unincorporated and was formed to manage DGP (Dartmouth in Bloom); the address is:
c/o Dartmouth Visitor Centre The Engine House Mayors Avenue Dartmouth Devon TQ6 9YY
The trustees and executive committee for the year were:
Debbie Morris Robert Michael Lyon (Chair of Trustees) Tessa de Galleani (Resigned 11 June 2025) Professor Richard William Ingram Cooke Kathy Stansfield Stevie Rogers Katherine Holgate Jonathan W Gilland Steven Perrin (Appointed 12 June 2025)
Dartmouth Green Partnerships has a team of volunteers who create floral displays for Dartmouth through the seasons and help maintain public planted spaces. It provides advice and assistance to other organisations working to improve green spaces in the town and works with schools, young people's groups and older people. It has raised funds to build the Dartmouth Community Greenhouse to grow plants.
Signed on Behalf of the Trustees'
STEVEN PERRIN
...............................................................................
TREASURER - STEVEN PERRIN
Approved by the Trustees' on
08 OcTObER 2025
and signed on its behalf.
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DARTMOUTH GREEN PARTNERSHIPS FOR THE YEAR ENDED 31 DECEMBER 2024
I report on the accounts of the Charity for the year ended 31 December 2024, which are set out on pages 3 to 5.
Respective responsibilities of Trustees and Independent
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year, under section 144(2) of the Charities Act 2011, (The Charities Act), and that an independent examination has been requested.
It is my responsibility:
1) to examine the accounts under section 145 of The Charities Act
2) to follow the procedures laid down in the General Directions given by the Charity Commission, (under Section 145(5)(b) of The Charities Act), and
3) to state whether particular matters have come to my attention.
Basis of Independent Examiner's statement
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Charity's Trustees concerning such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and, consequently, I do not present an audit opinion on the accounts.
Independent Examiner's Statement
In connection with my examination, no matters have come to my attention:
1) which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with Section 130 of the Charities Act; or
to prepare accounts which accord with the accounting records have not been met; or
2) to which, in my opinion, attention should be drawn, in order to enable a proper understanding of the accounts to be reached.
J ROWE-JONES 20 FEbRUARY 2025
J ROWE-JONES ACCOUNTANTS LIMITED ACCOUNTANTS & TAXATION ADVISORS
62 Seymour Drive DARTMOUTH Devon TQ6 9GE
Page 2
DARTMOUTH GREEN PARTNERSHIPS
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2024
| RECEIPTS Pedestals, Troughs, Baskets Grants and Donations HMRC Gift Aid TOTAL RECEIPTS |
2024 £ 13,173.28 2,085.00 3,226.44 18,484.72 |
2023 £ 14,188.92 2,768.00 0.00 16,956.92 |
|---|---|---|
The notes on pages 5 form part of these financial statements.
Page 3
DARTMOUTH GREEN PARTNERSHIPS
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2024
| RECEIPTS Receipts (see page 3) PAYMENTS Plants and Compost Market Stall Hire Insurance Printing Office Expenses IT and Software Equipment Expensed Advertising & Marketing Professional Services Accountancy Fee Bank Fees Travel & Accommodation TOTAL PAYMENTS SURPLUS/(DEFICIT) FOR THE YEAR Other Receipts (see page 3) TOTAL RECEIPTS OTHER PAYMENTS GREENHOUSE Fixtures and Fittings TOTAL OTHER PAYMENTS NET (DEFICIT)/SURPLUS FOR THE YEAR MOVEMENT OF FUNDS Opening Cash Balance Add/(Less) Movement in the year Closing Cash Balance |
2024 £ 18,484.72 9,327.58 625.00 551.73 0.00 1.25 472.80 816.60 50.00 3,865.80 475.00 4.03 470.44 16,660.23 1,824.49 0.00 1,824.49 0.00 0.00 0.00 1,824.49 10,616.32 1,824.49 12,440.81 |
2023 £ 16,956.92 9,919.78 275.00 533.40 310.97 154.16 458.80 1,633.83 50.00 3,423.40 425.00 4.16 299.76 17,488.26 (531.34) 0.00 (531.34) 7,061.00 500.00 7,561.00 (8,092.34) 18,708.66 (8,092.34) 10,616.32 |
||
|---|---|---|---|---|
Page 4
DARTMOUTH GREEN PARTNERSHIPS
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2024
1 ACCOUNTING POLICIES
Basis of accounting
The receipts and payments account has been drawn up as a summary of the receipts and payments made during the year by the charity. Amounts are included as received by the charity or as payments are made.
The accounts and the balance sheet do not include accruals and prepayments in respect of income or expenses.
The receipts and payments account and the balance sheet has been prepared following the guidance for accounting for small charities issued by the Charities Commission.
2 Statement of Assets and Liabilities
| **3 ** | Bank and Cash Balances CO-OP - COMMUNITY DIRECTPLUS ACCOUNT PAYPAL Total Assets Brought Forward: Noticeboard Bowsers Shed, Greenhouse and Small Tools Planters, Troughs and Hanging Baskets Bowser plus Engine Gazebo Additions: Gazebo Cost Carried Forward GREENHOUSE Cost Brought Forward Additions during year: Wiring for Greenhouse Cabin Container Plumbing for Greenhouse Cost Carried Forward Total Carried Forward |
2024 12,440.81 0.00 12,440.81 600 1,200 3,900 14,039 1,261 500 0 21,500 79,778 0 0 0 79,778 101,278 |
2023 10,616.32 0.00 10,616.32 600 1,200 3,900 14,039 1,261 0 500 21,500 72,717 1,500 4,680 881 79,778 101,278 |
|---|---|---|---|
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