Trustees’ Annual Report for the period
From 1 January 2023 Period start date To 31 December 2023 Period end date
Charity name: Dartmouth Green Partnerships
Charity registration number:1164582
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote horticulture and floriculture for public benefit by providing floral displays, shrubs and landscapes in places visible to the pubic, and through conservation of the environment and community involvement. Also to educate the public in ecological sustainability, conservation, recycling and biodiversity. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We used the community greenhouse to grow plants from seeds and plugs and to save and store plants over winter, as well as holding educational and fundraising events there. Our theme for summer planting was Cream Teas, culminating in a community event. Our Poppy Bed and one of our boats were planted to commemorate the 80th anniversary of the D-Day landings. The Brownies once again helped us plant our hanging baskets, and local schools participated in growing the tallest sunflowers with our help. Much of our work stressed wildlife, such as No Now May, our bird feeders and nesting boxes in the community garden, and wild flower planting. We re-used plants wherever possible, dividing and replanting, saved our daffodil bulbs, and gave away surplus plants free. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Our volunteers are the mainstay of our operation. They look after the community greenhouse and garden and the displays we create around the town and in our green spaces. Planting, weeding and watering is a major activity through the growing season. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We won Gold and the Ayre Cup in the Royal Horticultural Society’s South West in Bloom Awards for our town category and the McGathy trophy for community effort. Our Chairman, Stevie Rogers, was made a Community Champion. We were again awarded the internationally important Green Flag Community Award for the community garden by Keep Britain Tidy. These awards recognise the high standard of our work. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our fundraising efforts continued all year, through market sales of plants and events in the greenhouse. Our displays in troughs and containers are fully sponsored. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Funds are held to cover the greenhouse against damage. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our funds are mainly from local authority grants, and local individuals and businesses which sponsor our displays. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s |
||
|---|---|---|
| ~~t~~ ~~t~~ Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution document |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | DGP is a Chartered Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more |
Para 1.25 | Potential trustees are approached by invitation by members |
| ~~trustees~~ |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Dartmouth Green Partnerships |
|---|---|
| Other name the charity uses | Dartmouth in Bloom |
| Registered charity number | 1164582 |
| Charity’s principal address | C/o Dartmouth Visitor Centre, Mayor’s Avenue, Dartmouth TQ6 9YY |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Stephanie Alison Rogers |
Chairman | ~~(if~~ ~~)~~ |
|
| Kathryn Margaret Stansfield |
Secretary | |||
| Vanessa Gay De Galleani |
Treasurer | |||
| Deborah Caroline Morris |
||||
| Margaret Hope Boote |
||||
| Richard William Ingram |
||||
| ~~C~~ Robert Michael Lyon |
||||
| Katherine Ann Holgate |
||||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional ~~information)~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc)
Date
J ROWE-JONES ACCOUNTANTS LIMITED Accountants & Taxation Advisors
62 Seymour Drive, Dartmouth, Devon, TQ6 9GE
01803 839198/07815 758199
jrowejones@aol.com
DARTMOUTH GREEN PARTNERSHIPS
ANNUAL REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2023
Charity Registration Number 1164582
Company Registration Number: 11102452. Registered Office: 62 Seymour Drive, Dartmouth, Devon. TQ6 9GE
DARTMOUTH GREEN PARTNERSHIPS
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
| CONTENTS | PAGES |
|---|---|
| TRUSTEES' REPORT | 1 |
| INDEPENDENT EXAMINER'S REPORT | 2 |
| SCHEDULE OF RECEIPTS | 3 |
| RECEIPTS AND PAYMENTS ACCOUNT | 4 |
| NOTES TO THE FINANCIAL STATEMENTS | 5 |
DARTMOUTH GREEN PARTNERSHIPS
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2023
The Charity is constituted by Trust Deed dated 26 November 2015 and is a registered charity. The Charity is currently unincorporated and was formed to manage DGP (Dartmouth in Bloom); the address is:
c/o Dartmouth Visitor Centre The Engine House Mayors Avenue Dartmouth Devon TQ6 9YY
The trustees and executive committee for the year were:
Debbie Morris Robert Michael Lyon Maggie Boote Tessa de Galleani Professor Richard William Ingram Cooke Kathy Stansfield Stevie Rogers Katherine Holgate
Dartmouth Green Partnerships has a team of volunteers who create floral displays for Dartmouth through the seasons and help maintain public planted spaces. It provides advice and assistance to other organisations working to improve green spaces in the town and works with schools, young people's groups and older people. It has raised funds to build the Dartmouth Community Greenhouse to grow plants.
Signed on Behalf of the Trustees'
STEVIE ROGERS
...............................................................................
CHAIRPERSON - STEVIE ROGERS
Approved by the Trustees' on 31 JULY 2024
and signed on its behalf.
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DARTMOUTH GREEN PARTNERSHIPS FOR THE YEAR ENDED 31 DECEMBER 2023
I report on the accounts of the Charity for the year ended 31 December 2023, which are set out on pages 3 to 5.
Respective responsibilities of Trustees and Independent
The Charity's Trustees are responsible for the preparation of the accounts.
The Charity's Trustees consider that an audit is not required for this year, under section 144(2) of the Charities Act 2011, (The Charities Act), and that an independent examination has been requested.
It is my responsibility:
1) to examine the accounts under section 145 of The Charities Act
2) to follow the procedures laid down in the General Directions given by the Charity Commission, (under Section 145(5)(b) of The Charities Act), and
- 3) to state whether particular matters have come to my attention.
Basis of Independent Examiner's statement
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Charity's Trustees concerning such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and, consequently, I do not present an audit opinion on the accounts.
Independent Examiner's Statement
In connection with my examination, no matters have come to my attention:
1) which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with Section 130 of the Charities Act; or
to prepare accounts which accord with the accounting records have not been met; or
2) to which, in my opinion, attention should be drawn, in order to enable a proper understanding of the accounts to be reached.
J ROWE-JONES 31 MAY 2024
J ROWE-JONES ACCOUNTANTS LIMITED ACCOUNTANTS & TAXATION ADVISORS
62 Seymour Drive DARTMOUTH Devon TQ6 9GE
Page 2
DARTMOUTH GREEN PARTNERSHIPS
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
| RECEIPTS Pedestals, Troughs, Baskets Grants and Donations TOTAL RECEIPTS OTHER RECEIPTS GROSS BANK INTEREST TOTAL OTHER RECEIPTS |
2023 £ 14,188.92 2,768.00 16,956.92 0.00 0.00 |
2022 £ 16,992.15 13,126.00 30,118.15 0.00 0.00 |
|---|---|---|
The notes on pages 5 form part of these financial statements.
Page 3
DARTMOUTH GREEN PARTNERSHIPS
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
| RECEIPTS Receipts (see page 3) PAYMENTS Plants and Compost Market Stall Hire Insurance Printing Office Expenses IT and Software Equipment Expensed Advertising & Marketing Professional Services Accountancy Fee Bank Fees Travel & Accommodation TOTAL PAYMENTS (DEFICIT)/SURPLUS FOR THE YEAR Other Receipts (see page 3) TOTAL RECEIPTS OTHER PAYMENTS GREENHOUSE Fixtures and Fittings TOTAL OTHER PAYMENTS NET (DEFICIT)/SURPLUS FOR THE YEAR MOVEMENT OF FUNDS Opening Cash Balance Add/(Less) Movement in the year Closing Cash Balance |
2023 £ 16,956.92 9,919.78 275.00 533.40 310.97 154.16 458.80 1,633.83 50.00 3,423.40 425.00 4.16 299.76 17,488.26 (531.34) 0.00 (531.34) 7,061.00 500.00 7,561.00 (8,092.34) 18,708.66 (8,092.34) 10,616.32 |
2022 £ 30,118.15 7,400.00 1,550.00 552.52 703.69 268.61 3,104.39 876.12 408.71 5,632.99 375.00 6.53 238.63 21,117.19 9,000.96 0.00 9,000.96 17,692.00 0.00 17,692.00 (8,691.04) 27,399.70 (8,691.04) 18,708.66 |
||
|---|---|---|---|---|
Page 4
DARTMOUTH GREEN PARTNERSHIPS
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
1 ACCOUNTING POLICIES
Basis of accounting
The receipts and payments account has been drawn up as a summary of the receipts and payments made during the year by the charity. Amounts are included as received by the charity or as payments are made.
The accounts and the balance sheet do not include accruals and prepayments in respect of income or expenses.
The receipts and payments account and the balance sheet has been prepared following the guidance for accounting for small charities issued by the Charities Commission.
2 Statement of Assets and Liabilities
| Bank and Cash Balances CO-OP - COMMUNITY DIRECTPLUS ACCOUNT PAYPAL Total Assets Brought Forward: Noticeboard Bowsers Shed, Greenhouse and Small Tools Planters, Troughs and Hanging Baskets Bowser plus Engine Additions: Gazebo Cost Carried Forward GREENHOUSE Cost Brought Forward Additions during year: Wiring for Greenhouse Cabin Container Plumbing for Greenhouse Cost Carried Forward Total Carried Forward |
2023 10,616.32 0.00 10,616.32 600 1,200 3,900 14,039 1,261 500 21,500 72,717 1,500 4,680 881 79,778 101,278 |
2022 18,706.66 2.00 18,708.66 600 1,200 3,900 14,039 1,261 0 21,000 55,025 17,692 72,717 93,717 |
|---|---|---|
3 Total Assets
Page 5