OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-12-31-accounts

JAPAN CHRISTIAN LINK

REPORT & ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2020

Mrs. Chaweevan Williams, FCCA Verdant Accountants Limited 167 Clarence Avenue New Malden Surrey KT3 3TX

JAPAN CHRISTIAN LINK

Trustees' Report for the Year ended 31[st] December 2020

OBJECTS AND ACTIVITIES

The chief object of JCL is to serve the Lord Jesus Christ among Japanese people wherever they are. Our vision is to help make a significant difference in the progress of the gospel among the Japanese people over the first half of this century.

We will seek to do this through educating, encouraging and equipping the Body of Christ so that, more and more, through an expanding network of relationships, the good news of Jesus Christ will be proclaimed clearly, and disciples of Jesus Christ multiplied, among the Japanese people, for His glory. (Matthew 28:19-20).

Our objects and activities include:

GOVERNANCE & ORGANISATION

All the work and ministry of JCL is under the direction and government of the JCL Council. The Council members are in unconditional agreement with the 'Basis of Faith' and are the trustees of JCL. The trustees routinely meet twice a year to review the work of the charity and to consider issues raised by the directors or by any of the trustees themselves. A minimum of three trustees or one quarter of the total number of trustees is required to form a quorum. In between such scheduled meetings, in order to ensure timely addressing of issues as they arise, these are raised, discussed or agreed by means of email and/or telephone or video conference calls. There may also from time to time be ad hoc meetings, comprising subgroups of trustees and others, to consider certain issues or areas in greater depth or to interview prospective JCL partners.

Page 1

ACHIEVEMENTS AND PERFORMANCE

Impact of the coronavirus pandemic

As with most organisations we faced many challenges from the coronavirus pandemic. While this presented significant operational challenges, it does not so far appear to have affected our underlying financial income appreciably, although the value of investments fell significantly during the year. These unrealised losses were however significantly lower than the unrealised gains of the previous year.

Operationally, although office staff were able to continue functioning effectively (with one working in the office and the other two from home) several of our partners experienced disruption to their travel plans to or from Japan. Almost all these were resolved by the end of the year and, as of April 2021, there is just one family (new Mission Partners appointed in early 2021) presently awaiting visas/permission from the Japanese authorities to enter Japan from New Zealand.

Our regular annual UK weekend conference, originally planned for July 2020, had to be postponed and became what proved to be a very successful on-line conference in the autumn. This permitted many to participate who otherwise would not have been able, including several from the USA and a healthy number from Japan. The success and additional reach of this event has prompted us to consider future such events, whether or not pandemic conditions prevail.

With these qualifications, we were able to maintain our basic activities through the year, namely:

JCL Partners and their movements

One new Mission Partner and two new Network Partners were appointed during 2020. There were also relocations in both directions between Japan and the UK so that at the end of 2020 JCL had 11 Japan-based and 4 UK-based Mission Partners – 15 Mission Partners in all, and 21 Network Partners (16 Japan/5 UK) – 36 partners in all, of whom 9 were in the UK and 27 in Japan. While one Mission Partner relocated from Japan to the UK, two Mission Partner couples and families relocated to Japan and one Network Partner family, appointed mid-year while in the UK, was able to move to Japan before year end. The trends seen since 2000 therefore continue, namely of a growing number of JCL partners themselves and of an increase in the proportion of Japan-based partners.

SPECIFIC ACTIVITIES TO HIGHLIGHT

Tokyo Marunouchi Project

In line with our purpose of encouraging good training and development of Japanese Christian leaders, we continued to provide administrative and funding support for the Tokyo-based Tokyo Marunouchi Partnership (TMP) which encompasses a vision to reach out with the gospel message to the business community in the financial district of Tokyo, as well as to begin a new church in that district comprising members drawn from that community. Also falling under the TMP is the Samurai Projects training scheme for which preparations for re-launch on a larger scale were made, and a director designate appointed in early 2021. This individual is presently in New Zealand awaiting entry to Japan once pandemic restrictions are relaxed sufficiently.

Page 2

Annual UK Conference

In October 2020 we held our first online Japan Weekend Conference which was attended by around 100 people from the UK, Japan, the United States and other countries. Moving this event online allowed us to include many more people than would have been possible at our usual in-person event in the UK. Feedback from conference participants was overwhelmingly positive, to the extent that we are considering whether it might be possible to offer online participation in future Japan Weekend Conferences, subject to finding solutions for the considerable challenges presented by hybrid events of this kind.

Working with others

In these and other ways we have continued progressing our long-term aspiration for the coming decades, that of helping, in partnership with like-minded Japanese Christians, to remove barriers to growth and foster perspectives and practices within the Christian community in Japan that are Biblically coherent and conducive to the growth of Christ’s kingdom. In particular many non-JCL Japanese leaders and others from Japan, whom we desire to encourage and support, were able to share something of their work or plans during our on-line conference and to have participants pray during the conference for them and their work.

New Website

During January 2021 our new website was successfully implemented, which allowed us to support mobilefriendly access to information, creation of event pages with access to online booking, ability to offer enhanced online donations to supporters, including recurring payments and online capture of Gift Aid declarations, etc. Each JCL partner has also been given the capability to create an online profile to share information about their work. We have also created pages to raise awareness of Japanese churches, Bible studies and other meetings which take place around the UK. Feedback from users of our website has been very encouraging.

FINANCIAL REVIEW

Total income in 2020 at £372k was substantially lower than 2019 (down by £98k), driven mostly by materially lower legacy income (£17k, down by £69k) and partly by a reduction in restricted fund income (down by £26k). It was encouraging to note a continued positive trend in underlying voluntary unrestricted income (+£4k). Conference income was down due to the switch from in person attendance to online, which allowed us to reduce the fees charged to participants.

Expenditure compared to 2019 declined sharply from £424k to £350k (down by £74k) driven mainly by lower field work spending (down by £57k), a reduction in headquarters spending (down by £10k) and lower conference expense due to moving the event online (down by £6k).

Lower field work expenditure was due to a decline in exceptional relocation expenditures during 2020, compared to relatively high spending in 2019. There were also some timing differences which we expect to be reversed during 2021.

Following the planned investments in computer equipment, software, licences and IT support services to enhance headquarters capabilities during 2019, these costs have reduced to a more normal level in 2020.

The total value of JCL’s investments during the year was very adversely affected by the impact on financial markets of the coronavirus pandemic. While there has been some recovery from the significant losses experienced in March / April 2020, the value of investments has declined by £21k to £174k (including additional investments of £2k made during the year). The trustees have reviewed the current portfolio and decided to make a number of changes to it in order to improve returns and reduce volatility. These actions are being implemented during 2021.

The year-end 2020 total funds balance was up £1k at £419k. This is made up of an reduction in unrestricted funds of £9k, offset by an increase in restricted funds of £10k. Restricted funds increased slightly as Mission Partners requested us to retain slightly more funds in their support funds in anticipation of future

Page 3

expenditures. Unrestricted bank and investment balances at year-end stood at £351k, of which £140k is designated for discretionary retirement payments, £ 54k is held to meet deficits anticipated from financial forecasts and £18k is held for liquidity needs. The remaining £139k in reserves is allocated towards growth/ step-out projects/people.

RESERVES

At their meeting on 9[th] September 2019 the trustees adopted a revised Reserves Policy in order to clarify precisely why various reserves are held. The following table shows a breakdown of JCL’s reserves for the years 2018 to 2020:

Year end:
Reserve Purpose
2018
£k
2019
£k
2020
£k
Restricted funds 79 58 68
Discretionary retirement payments 127 159 140
Defcits from fnancial forecasts 86 86 54
Liquidity needs 17 22 18
Step out projects 30 93 139
TOTAL 339 418 419

The trustees, having carefully reviewed cash flow forecasts for the next two years, believe there are no material uncertainties that may cast significant doubt about the charity’s ability to continue as a going concern.

RISK MANAGEMENT

The trustees have given consideration to the major risks to which the charity is exposed and are satisfied that systems or procedures are established in order to manage those risks.

Following the coronavirus pandemic which began in late 2019 / early 2020, the trustees carefully reviewed financial plans and developed a number of downside projections to assess the impact of the pandemic on activities. Although a number of Mission Partners were affected through disruption to travel plans and the lockdown in the UK obliged us to close our online bookshop for a few weeks, the overall financial impact has been modest to date. We give thanks to God that donations have been maintained, and in a number of cases increased, despite the economic impact of the pandemic on supporters.

Under current circumstances the trustees intend to maintain existing operations and continue development of step out projects, in line with what is feasible given the current travel restrictions which are affecting the UK and Japan.

FUTURE PLANS

We remain committed to ministry in support of those returning to Japan as a key priority and to directing efforts toward that end. We will continue working toward addressing barriers to church growth in Japan. Under normal circumstances, this would require additional travel to and from Japan in order to develop relationships with Japanese Christian leaders and progress ideas together. However, this is likely to be deferred for some time, in the light of the coronavirus pandemic. We will nevertheless continue our focus on study and discussion relating to fundamental Bible principles that apply in all cultures and for all times, and regarding the scope for valid freedoms for Christian community and ministry within such Bible principles. Extensive use of video conferencing and online communications is expected to go some way towards compensation for a lack of face-to-face contact.

Page 4

Financially, the short-term outlook continues to be for further modest operating deficits until it becomes possible to raise additional income.

Current plans are to continue the following activities:

PUBLIC BENEFIT

The trustees have considered the Charity Commission's guidance on public benefit and in particular the specific guidance in relation to charities for the advancement of religion. They are satisfied that the activities of Japan Christian Link fall within that guidance.

TRUSTEES' RESPONSIBILITIES

We are required under the Charities Act 2011 to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charity. In preparing those financial accounts we are required to:

The trustees are satisfied that these financial accounts comply in full with these requirements.

We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to detect fraud or other irregularities and to provide reasonable assurances that:

Approval

This report was approved by the trustees on 10[th] May 2021 and signed on their behalf by:

/ signed: I G Walker /

I G Walker Chairman

Page 5

JAPAN CHRISTIAN LINK

LEGAL & ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 DECEMBER 2020

ADDRESS P.O. Box 68
Sevenoaks
Kent TN13 2ZY
CONSTITUTION Charitable Incorporated Organisation
Registered Charity No. 1164572
TRUSTEES Dr. Jonathan Batchelor
Miss Susan Burt
Mr. Mark Crossley (appointed 2nd March 2020)
Mrs. Keiko Honda
Mr. Mark James (appointed 2nd March 2020)
Mrs. Mami Meader (appointed 5th March 2021)
Miss Lisa-Rose Moller (appointed 2nd March 2020)
Ven. Michael Paget-Wilkes
Mr. Aogu Tateyama
Mr. Ian Walker (Chairman)
Mrs. Miho Walker (appointed 12th October 2020)
DIRECTORS Mr Selvan Anketell
Mr Ian Maclennan
BANKERS Barclays Bank PLC
Leicester LE87 2BB
CAF Bank Ltd
P.O. Box 289
West Malling
Kent ME19 4TA
INDEPENDENT EXAMINER Mrs. Chaweevan Williams
Verdant Accountants Limited
167 Clarence Avenue
New Malden
Surrey KT3 3TX

Page 6

INDEPENDENT EXAMINER’S REPORT

Independent examiner’s report to the trustees of Japan Christian Link

I report on the financial statements of the charity for the year ended 31 December 2020, which comprise the statement of Financial Activities, the Balance Sheet and the related notes 1-13.

Respective responsibilities of Trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’). The Charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. Where the charity’s gross income exceeded £250,000 I am qualified to undertake the examination by being a qualified Fellow of the Chartered Association of Certified Accountants.

It is my responsibility to examine the accounts under section 145 of the Charities Act, follow the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act, and state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

(1) In connection with my examination, no material matters have come to my attention which give me cause to believe that, in any material respect:

(2) I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

/ signed: Chaweevan Williams /

Chaweevan Williams FCCA Date: 01 June 2021Date: 26 May 2021 Fellow of the Association of Chartered Certified Accountants Verdant Accountants Limited 167 Clarence Avenue, New Malden, Surrey KT3 3TX

7

JAPAN CHRISTIAN LINK

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

Notes
INCOME
Underlying Voluntary Income
Legacy Income
Other Exceptional Income
Donations and Legacies
2
Investment income:
3
Charitable Activities
Conference income
Sales of literature and books
Total income
EXPENDITURE
Charitable activities
4
Governance costs
5
Total Expenditure
Net income /(expense) before transfers
Transfer between funds
Net income /(expenditure) after transfers
Unrealised gain/(loss) on investments
8
Net movement in funds
Funds at 1 January
Funds at 31 December
2020 2020 Total
£
352,277
17,000
0
2019 2019
Restricted
Unrestricted
Funds
Funds
£
£
289,148
63,129
0
17,000
0
0
Restricted
Unrestricted
Funds
Funds
£
£
314,768
59,111
0
85,918
0
0
Total
£
373,879
85,918
0
289,148
0
0
0
80,129
139
849
1,408
369,277
139
849
1,408
314,768
0
-
-
145,029
221
7,192
3,128
459,797
221
7,192
3,128
289,148
278,915
0
82,525
70,310
829
371,673
349,225
829
314,768
336,389
-
155,570
86,975
909
470,338
423,364
909
278,915
10,233
0
71,139
11,386
0
350,054
21,619
0
336,389
(21,621)
1,120
87,884
67,686
(1,120)
424,273
46,065
0
10,233
0
11,386
(20,607)
21,619
(20,607)
(20,501)
0
66,566
33,588
46,065
33,588
10,233
58,139
(9,221)
360,350
1,012
418,489
(20,501)
78,640
100,154
260,196
79,653
338,836
68,372 351,129 419,501 58,139 360,350 418,489

Movements on reserves and all recognised gains and losses are shown above. The notes on pages 10 to 13 form part of these accounts.

Page 8

JAPAN CHRISTIAN LINK

BALANCE SHEET AS AT 31 DECEMBER

Notes
FIXED ASSETS
Tangible fixed assets
7
Investments
8
CURRENT ASSETS
Debtors and prepayments
9
Cash at bank and in hand
11
CURRENT LIABILITIES
Creditors and accruals
10
NET CURRENT ASSETS
NET ASSETS
FUND BALANCES
12/13
Restricted Funds
Unrestricted Funds
General Funds
Designated Funds
£
£
-
174,423
174,423
1,675
244,405
246,080
1,002
1,002
245,078
419,501
68,372
170,129
181,000
419,501
2020
£
£
-
174,423
174,423
1,675
244,405
246,080
1,002
1,002
245,078
419,501
68,372
170,129
181,000
419,501
2020
£
£
-
193,420
193,420
1,995
223,529
225,524
455
455
225,069
418,489
58,139
160,350
200,000
418,489
2019
£
£
-
193,420
193,420
1,995
223,529
225,524
455
455
225,069
418,489
58,139
160,350
200,000
418,489
2019
419,501 418,489
68,372
170,129
181,000
58,139
160,350
200,000
419,501 418,489

The accounts were approved by the Trustees on 10th May 2021 and signed on their behalf by: / signed: I G Walker // signed / I.G. Walker

The notes on pages 10 to 13 form part of these accounts.

Page 9

JAPAN CHRISTIAN LINK

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

1 Accounting Policies

The accounts have been prepared under the historic cost convention, in accordance with applicable accounting standards and follow the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The following are the accounting policies which have been applied in dealing with material items:-

a) Preparation of accounts on a going concern basis

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

b) Donated and grant income

Donated income and grants receivable are taken into account when received by the charity. Income received in circumstances where a claim for repayment of tax has been or will be made to HM Revenue & Customs is grossed up for the tax recoverable. Any amount of tax reclaimed from HM Revenue & Customs but not yet received is shown within the charity's debtors.

c) Other income and expenditure

Investment income is taken into account when receivable and expenditure, including irrecoverable VAT, when incurred by the charity, regardless of when payment is made. Grants payable are taken into account at the earlier of when they are paid or become constructive obligations. Grants for the support of missionaries are accounted for on the basis of payments made during the financial year.

d) Type of Fund

Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund.

Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds. Unrestricted funds may be designated for specific purposes by the trustees.

e) Tangible fixed assets and depreciation

Fixed assets are for the use by the charity in fulfilling its main charitable objects and are capitalised and depreciated. Depreciation is provided at rates appropriate to reduce book values to estimated residual values over the useful lives of the assets concerned. Computers are depreciated at 25% p.a. and office equipment at 15% p.a., all on the reducing balance method. Items of equipment with an individual cost of less than £1,000 are not capitalised but are written off on purchase. Additionally a policy was adopted in 2011 under which, if the total net book value of all fixed assets falls below £500 at the end of a year, all fixed assets are written off.

2 Voluntary income

untary income
Gifts, donations & subscriptions
Gift Aid tax recoverable
Legacies
Restricted
Unrestricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
273,540
58,068
331,608
354,800
15,608
5,061
20,669
19,079
-
17,000
17,000
85,918
289,148
80,129
369,277
459,797

3 Investment income

Cash dividends
Interest
-
-
-
-
-
139
139
221
-
139
139
221

Page 10

JAPAN CHRISTIAN LINK

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

4
Charitable activities
a
Direct Charitable Costs:
Grants used for fieldwork in :
Japan
UK
Other
Grants to retired missionaries
Total Grants
Literature Ministry
b
Support & Administration:
Staff salaries and allowances (Note 6)
Retired Missionaries/Staff
Conference, Meeting & Travel expenses
Communications including magazine
HQ Costs
Rent payable
Depreciation (Note 7)
Combined charitable activity cost
5
Governance Costs
Accounts preparation & examination
Trustee-related costs *
Restricted
Unrestricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
214,183
1,500
215,683
208,263
64,732
74
64,806
129,703
-
-
-
-
278,915
1,574
280,489
337,966
-
-
-
-
278,915
1,574
280,489
337,966
-
2,174
2,174
4,149
278,915
3,748
282,663
342,115
-
46,921
46,921
45,438
-
-
-
-
-
1,311
1,311
7,052
-
4,415
4,415
4,462
-
8,779
8,779
19,222
-
5,136
5,136
5,075
-
-
-
-
-
66,562
66,562
81,249
278,915
70,310
349,225
423,364
-
400
400
443
-
429
429
466
-
829
829
909

* Trustee-related governance costs include TI insurance, travel costs, venue hire, etc.

6 Staff & Trustees

The number of paid support staff * employed during the year was unchanged at 1.8 full-time equivalent staff, including two part-salaried directors (covering Mission and Operations). Total UK staff emoluments for the year were £46,922 (2019 £45,438). No employee received emoluments exceeding £60,000 during either 2020 or 2019.

Trustee indemnity insurance was purchased at a cost of £325 (2019 - £ 342). No expense payments were made during the year to any trustee (2019 - £13 to one trustee).

On 28th March 2017, Mr. Richard Brash, who along with his wife Mrs. Yuko Brash is a Mission Partner of Japan Christian Link, became a trustee. During 2020 no expense payments were made to Mr. Brash in his capacity as trustee (2019 - Nil). In their capacity as Mission Partners of Japan Christian Link, following the standard processes which apply to all Mission Partners, payments totalling £ 4,908 were made to Mr. and Mrs. Brash up to 2nd March 2020 (2019 - £ 48,538). Mr. Brash stepped down as a Trustee on 2nd March 2020.

No other payments were made or are due to be made to any other trustee or to any person connected to them.

Page 11

JAPAN CHRISTIAN LINK

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

7 Tangible fixed assets

In April 2019 three desktop computers with associated peripheral equipment and screens were purchased, along with one laptop computer. As the cost of each of these items individually was under £1,000 and in line with accounting policies in place, this equipment was expensed in the year of purchase.

8
Investments
M&G Charifund Accumulation Units at 1 Jan
Purchased during the year
at 31 December
IM CAF Fixed Interest Fund at I January
Acquired during the year
at 31 December
IM CAF UK Equity fund Fund as at 1 January
Acquired during the year
at 31 December
Increase / (Decrease) in market value in year
Plus sales in the year
Less purchases in year
Unrealised gains/(losses) in year
9
Debtors & prepayments
Gift aid recoverable
Literature float
Prepayments
10
Creditors & accruals
Sundry creditors and accruals
Independent examination fee
Postage
No of units
568
8
Cost
£
54,276
1,610
2020
2019
£
£
Market Value
576
8,817
-
55,886
8,000
-
140,343
159,052
8,817
11,822
-
8,000
9,000
-
12,257
11,576
11,822 9,000 21,823
22,792
72,886 174,423
193,420
(18,997)
-
(1,610)
(20,607)
2020
2019
£
£
1,394
1,259
22
218
259
518
1,675
1,995
97
55
400
400
505
-
1,002
455

Page 12

JAPAN CHRISTIAN LINK

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

11
Cash at bank and in hand
Barclays Bank
Charities Aid Foundation
Santander Bank
Cash in hand
12
Movement of funds
Restricted
Individual support funds
Other restricted funds
Unrestricted
Designated Funds
General Funds
2019
£
47,289
10,850
Income
Expenditure
Revaluations
£
£
£
210,942
(202,912)
-
78,206
(76,003)
-
2020
2019
£
£
102,886
86,822
57,272
52,544
84,247
84,163
-
-
244,405
223,529
Transfers
2020
£
£
-
55,319
-
13,053
58,139 289,148
(278,915)
-
-
68,372
200,000
160,350
-
-
-
(19,000)
181,000
82,525
(71,139)
(20,607)
19,000
170,129
360,350 82,525
(71,139)
(20,607)
0
351,129
418,489 371,673
(350,054)
(20,607)
0
419,501

The purposes for which the designated funds have been created are explained in the Trustees' Report. During 2017 the Trustees adopted a policy to increase Designated Funds to match the value of the investment funds held in anticipation of retirement expense for certain Mission Partners plus £ 40,000. As a result, Designated Funds were decreased during 2020 from £ 200,000 to £ 181,000. This resulted in a transfer to General Funds.

13 Analysis of net assets between funds

alysis of net assets between funds
Restricted funds
Unrestricted funds
Total funds
Fixed
Net Current
assets
Cash
assets
Total
£
£
£
£
-
68,372
-
68,372
174,423
176,033
673
351,129
174,423
244,405
673
419,501

Page 13