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2023-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2022 To 31/08/2023

Charity name: The Heights PTFA

Charity registration number: 1164551

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objectives of the Charity are as
follows:
(1) To advance the education of pupils in
the school in particular by: developing
effective relationships between the staff
parents and others associated with the
school; engaging in activities or providing
facilities or equipment which support the
school and advance the education of the
pupils. (2) To further such other charitable
purpose or purposes as the trustees from
time to time think fit
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Please refer to the PTFA Chairs report and
Treasures' report appended to this
document detailing the fundraising
activities and expenditure for the benefit of
the school, its pupils and the wider school
community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees are aware of and adhere to
guidance issued by the charities
commission

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Please refer to the PTFA Chairs report and
Treasures' report appended to this
document detailing the fundraising
activities and expenditure for the benefit of
the school, its pupils and the wider school
community.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Please refer to the Treasures' report
appended to this document detailing the
financial position of the PTFA.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 There is no specific policy for holding
reserves. Reserves are held at the
discretion of the trustees to save for a large
purchase or to ensure liquidity for the
coming year.
Amount of reserves held Para 1.22 £22,087.00
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The PTFA remains committed to raising
funds to support the school in line with its
charitable objectives. The generosity of the
greater Heights community remains
consistent.

Structure, Governance and Management

Description of charity’s
trusts:		 The Charity holds no assets but raises
money to support the school through the
reimbursement of purchases made by the
school to assist in furthering of education of
its pupils.
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution adopted 21/08/2014 as
amended 05/10/2015
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 All Parents, Carers, Teachers etc are
automatically members of the wider PTFA.
Trustees are appointed by members
through an election process. The election
is held as part of the annual AGM. A
candidate has to be nominated and
seconded by a member of the PTFA.

Reference and Administrative details

Charity name The Heights PTFA
Other name the charity uses The Heights Primary Parent, Teachers &Friends association
Registered charity number 1164551
Charity’s principal address The Heights Primary School
129 Upper Woodcote Road
Caversham
READING
RG4 7LB

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Matthew Buckley Treasurer

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

N/A

Funds held as custodian trustees on behalf of others

Description of the assets None held held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
matthew.buckley
2023.12.03 11:35:55Z00'00'
Matthew Buckley

Treasurer
03/12/2023
03/12/2023

The Heights PTFA Annual General Meeting

1. Chair Welcome - PTFA AGM 6[th] November 2023

Hello and welcome! Thank you so much for joining this evening. We really appreciate your time and thank you for listening in, to hear what has been achieved by our PTFA, to support our school during the last academic year.

2. 2022-23 Chair report

What a jam-packed successful year for fundraising. Here is a quick run through and thank you of the events taken place.

Last year’s events & fundraisers included;

September to December - Autumn term

January to April – Spring term

May to July – Summer term

We would also like to thank the teachers and school staff who work so hard to support the PTFA on top of everything else that they do, particularly the Head and Office team.

It goes without saying, that without all the PTFA team and helpers, who generously bake, man stalls, lend equipment, sponsor, donate and contribute, there would be no PTFA events.

Now, let us hear from Treasurer about just how successful the PTFA has been this year, and what the money has been spent on to date.

3. Financial report – Treasurer

We now hear from the treasurer.

4. Appointment of a new PTFA Committee

At the AGM, the current PTFA Committee stands down and we elect a new PTFA Committee to represent the association throughout the forthcoming academic year. Our PTFA Constitution requires the following to form the PTFA committee: A Chair, Treasurer and Secretary,

This year we invited nominations to be sent in advance of the AGM. Based on the nominations received we need to agree to elect the Committee. If more than one person is nominated a vote should be cast on each person standing tonight. Please raise your hands to agree election.

Nominations received for Chair: Anna Pazi

Nominations received for Co-Chair: Katy Edwards

Nominations received for Treasurer: Gemma Laurie

Nominations received for Secretary: Michelle Nand

Thank you everyone. To all of you that agreed to be nominated, for coming tonight and participating in the election of our new Committee for 2023-24, and thanks in advance for your continued support in improving the school for our children.

Date for the next AGM meeting: TBC

Close

THE HEIGHTS PRIMARY SCHOOL

PARENTS, TEACHERS & FRIENDS ASSOCIATION

TREASURER’S REPORT 2022-2023

Another good year of fundraising by the heights community helped by the normal big revenue events: the Golf Day, and the Christmas and Summer Fayre/Fête, but also supported by the Quiz and the increasingly popular Easter trail, we have managed to raise a considerable amount of money.

Our total income for the year was £37,621.98 (£42,768.33 in 21/22); expenditure to fund this income was £9,274.77 (£13,193.76 in 21/22) note that last year's figures are inclusive of a bank error and correction of £4,483.55 so this year's numbers are similar to last year's ignoring that error . This allowed us to make donations to the school of £28,360.23 (£41,850.96 in 21/22) and to leave us with a bank balance of £22,087.32.

The donations to the school this year are dominated by the much-needed shade awning now erected in the school playground. Additional support was also pledged to other items of expenditure (Totalling £14,324.42) but due to late invoicing, payment to the school for these items fell in September 23 and therefore are not included in this year's reporting period.

Bank reconciliation year ended 31.08.2023 Out In
OpeningBalance 22,100.34
Payments Received 37,621.98
Payments Made 37,635.00
ClosingBalance 22,087.34
£59,722.32 £59,722.32
Balance asper bank statement as at 31.08.2022 22,087.32
Difference 0.00
Explained by
PettyCash in hand 0.00

1

EXPENDITURE

Our expenditure is defined by our spending to achieve the objectives of the association – goods, services or activities funded by the PTFA to achieve our charitable objectives as set out in our constitution.

Our donations to the school helped to fund the purchase of a host of different things including the following:

cluding the following:
2022/23 EXPENDITURE £
Shading 27,960
Calpol 33.16
Reception Storage Bins 305.47
Reception school tripshortfall 61.60
TOTAL EXPENDITURE TO BENEFIT THE SCHOOL 28,360.23
PTFA Expenses 530.68
Year 6 Leavers 202.59
Discos 409.98
OTHER EXPENDITURE 1,143.25

2

INCOME

As always the PTFA has been generously supported by the parents and carers who give their time and money in organising and supporting various fundraising events to enhance the facilities and learning experience at the school. For this, the PTFA is extremely grateful.

Match funding by parents and carers’ employers has also helped to boost income by £4,506.20 across the events this reporting period and last.

2021/22 FUNDING INCOME EXPENDITURE NET
INCOME
HEIGHTS GOLD DAY 2022 11,763.70 4,667.83 7,095.87
CHRISTMAS FAYRE 7,673.91 598.09 7,075.82
HEIGHTS MERCHANDISE 1,176.35 484.80 691.55
QUIZ NIGHT 2,276.33 751.36 1,524.97
EASTER TRAIL (Monsoon edition) 1,257.57 0.00 1,257.57
SUMMER FÊTE 6,213.79 1,629.44 4,584.35
SCARECROW TRAIL 561.24 0.00 561.24
JUSTGIVING DONATIONS 63.31 0.00 63.31
MY SCHOOL LOTTERY 1,458.3 0.00 1,458.3
DECANTER WINE 1,135.00 0.00 1,135.00
OTHER INCOME (AMAZON SMILE, BENEVITY, CAF etc.) 1,042.48 0.00 1,042.48
MATCH FUNDING (from events in previous period) 3,000.00 0.00 3,000.00
Subtotal 37,621.98 8,131.52 29,490.46
Expenditure to benefit School (From above) 0.00 28,360.23 -26,360.23
Other Expenditure (From above) 0.00 1,143.25 -1,143.25
TOTAL 37,621.98 37,635.00 -13.02

A massive thank you to everyone who has helped with our fundraising activities, your support is very much appreciated.

If you have any questions on any of the information provided above, please contact me.

Matt Buckley (Treasurer, The Heights Primary PTFA, 2022 - 2023)

3

The Heights Primary PTFA

1164551

Receipts and payments accounts

For the period Period start date To from 01/09/2022

Period end date 31/08/2023

CC16a

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
11,764
7,674
1,176
2,276
1,258
-
-
6,214
561
63
1,458
4,042
-
-
1,135
-
-
37,622
-
-
37,622
4,668
598
485
751
1,629
531
203
410
27,960
33
305
62
-
37,635		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
11,764
7,674
1,176
2,276
1,258
-
-
6,214
561
63
1,458
4,042
-
-
1,135
-
-
37,622
-
-
-
37,622
4,668
598
485
751
1,629
531
203
410
27,960
33
305
62
-
37,635		 Last year
to the nearest £
The Heights Golf Day 11,764 11,156
Christmas Fayre 7,674 6,651
Merchandise 1,176 853
Quiz Night 2,276 1,870
Easter Trail 1,258 1,241
"Get Me Out of Here" event - 2,107
Ice LollySales - 998
Summer Fete 6,214 6,330
Scarecrow Trail 561 998
Just GivingDonations 63 726
MySchool Lottery 1,458 1,939
Other Income (Amazon Smile, CAF,
Benevityetc)		 4,042 3,417
Bank Error - 4,484
Cook Book - -
Decanter wine event 1,135 -
- -
- -
Sub total(Gross income for
AR)		 37,622 42,768
A2 Asset and investment sales,
(see table).
Balance frompreviousyear
- -
Sub total - -
Total receipts
A3 Payments
42,768

The Heights Golf Day-expenses		 4,668 2,576
Christmas Fayre -expenses 598 712
Merchandise -expenses 485 422
Quiz Night -expenses 751 774
Summer Fete -expenses 1,629 993
PTFA Expenses 531 976
Year 6 Leavers 203 599
Discos 410 -
Shading 27,960 -
Calpol 33 -
Reception Storage bins 305 -
Reception School tripshortfall 62 -
Otherpaymentspreviousperiod - 48,071
**Sub total **
37,635 - - 37,635 55,123
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 37,635 - - 37,635 55,123
Net of receipts/(payments) - 13 - - - 13 - 12,355
A5 Transfers between funds - - - - -
A6 Cash funds last year end 22,100 - - 22,100 34,437
Cash funds this year end 22,087 - - 22,087 22,082

CCXX R1 accounts (SS)

18/12/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees
B4 Assets retained for the
charity’s own use
B1 Cash funds		 None
Signature
Details
Bank Balance at year end
Details
Total cash funds
(agree balances with receipts and payments
account(s))
NA
Details
Details
NA
Details
NA		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
22,087
-
-
-
-
-
22,087
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
Fund to which
asset belongs
Cost (optional)
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
liability relates
Amount due
(optional)
-
Print Name
Matthew Buckley		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
Current value
(optional)
-
Current value
(optional)
-
-
When due
(optional)
Date of
approval
Matthew Buckley 02/10/2023

CCXX R2 accounts (SS)

18/12/2023

2

The Heights PTFA

31 August 2023 31 August 2023
Charity no.: 1164551 Company no.:

I report to the charity trustees on my examination of the accounts of the above charity for the year ended 31 August 2023

As the charity’s trustees of the Charity, you are responsible for the preparation of

the accounts in accordance with the requirements of the Charity Act 2011 (“the 2011 Act”).

I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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