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2022-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2021 To 31/08/2022

Charity name: The Heights PTFA

Charity registration number:

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objectives of the Charity are as follows:
(1) To advance the education of pupils in the
school in particular by: developing effective
relationships between the staff parents and
others associated with the school; engaging
in activities or providing facilities or
equipment which support the school and
advance the education of the pupils. (2) To
further such other charitable purpose or
purposes as the trustees from time to time
think fit
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Please refer to the PTFA Chairs report and
Treasures' report appended to this
document detailing the fundraising activities
and expenditure for the benefit of the school,
its pupils and the wider school community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees are aware of and adhere to
guidance issued by the charities commission

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Please refer to the PTFA Chairs report and
Treasures' report appended to this
document detailing the fundraising activities
and expenditure for the benefit of the school,
its pupils and the wider school community.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Please refer to the Treasures' report
appended to this document detailing the
financial position of the PTFA.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 There is no specific policy for holding
reserves. Reserves are held at the
discretion of the trustees to save for a large
purchase or to ensure liquidity for the
coming year.
Amount of reserves held Para 1.22 £22,082.34
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The PTFA remains committed to raisng
funds to support the school in line with its
charitable objectives. The generosity of the
greater Heights community remains
consistent and

Structure, Governance and Management

Description of charity’s
trusts:		 The Charity holds no assets but raises
money to support the school through the
reimbursement of purchases made by the
school to assist in furthering of education of
its pupils.
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution adopted 21/08/2014 as
amended 05/10/2015
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 All Parents, Carers, Teachers etc are
automatically members of the wider PTFA.
Trustees are appointed by members through
an election process. The election is held as
part of the annual AGM. A candidate has to
be nominated and seconded by a member of
the PTFA.

Reference and Administrative details

Charity name The Heights PTFA
Other name the charity uses The Heights Primary Parent, Teachers &Friends association
Registered charity number 1164551
Charity’s principal address The Heights Primary School
129 Upper Woodcote Road
Caversham
READING
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 Trustee name Office (if any) Office (if any) Dates acted if not for whole
year		 Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Matthew Buckley Treasurer
Laura Mines Chair
Hannah Smith
BarneySmith
Alexandra Brown
Corporate trustees–names of the directors at the date the report was approved
Director name
N/A
Director name
N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

matthew.buckley CN=matthew.buckley 2023.09.20 13:00:15+01'00'

The Heights PTFA Annual General Meeting

1. Chair Welcome - PTFA AGM 17[th] October 2022

Hello and welcome! Thank you so much for logging in this evening. We really appreciate how busy you all are and thank you for your time to listen in to what we’ve achieved as a PTFA to support our school during the last academic year.

My name is Laura Mines and I am the current acting chair of the PTFA. The objectives of the PTFA are to organise fundraising events and activities where possible and make these as much fun as possible, to involve as many people as we can on behalf of the school where applicable. As parents, grandparents, carers, teachers and TA’s of the children of the school, we are automatically members of the PTA.

As a PTFA we work hard to fundraise but we also enhance our vibrant school community through social events , something we have all missed due to previous pandemic restrictions.

2. 2021-22 Chair report

2021-22 was my second year as part of the PTFA, but this time as the Chair with a completely new team, helped enormously by a supportive exec committee! Our treasurer, Matt will take you through the numbers that I’m sure you are all keen to hear, but needless to say it was a successful year on account of the huge amount of effort put in by many.

Last year’s events & fundraisers The PTFA organised a number of events last year despite COVID looming in the background.

Our first event kicked off in September, Golf Day 2021. An 18-hole round of golf, followed by post-match lunch, prize giving, wheelbarrow raffle and post children activities. Thank you to Chris Ellison and team for coordinating an exciting day for the parents and children.

It was a pleasure to hold our first big event at the school, the Christmas Fair in November since relocating to the new permanent site. Although the weather took a turn for the worse, it didn’t stop the festive cheer of all the parents who helped out and thanks to the hard work of the Lead Organiser, Karen Roach and her team, the event was a huge success. There were many stalls, beautiful crafts and lots of goodies to take home away with us. We look forward to holding the fair again this year and I believe that the date has been pencilled in for 3 December.

In December we had the personalised Christmas cards across all years, followed by the Reception tea towels designed by all the new Reception children. Thank you to Helen Wrathmell for organising this. We will be replicating this again for the following year and will start the ball rolling on this in the next couple of months.

£22 for 2022 took place in February , it was great to see so many children and their families getting involved and sharing their achievements on The Heights Parents Facebook page. We will look at this fundraiser and review in more detail as to whether or not this worked better during the pandemic and with everyone at home.

March saw the return of the fabulous Heights Quiz Night. We were entertained and our general knowledge was tested by the quiz master himself Russ Brown and his team who put on a great evening full of laughter and

games, accompanied with a good hearty meal of pie and mash. Thank you to everyone involved. We will need to speak to the organisers to see if they are interested in holding this event once again.

The first in The Heights history, came in the form of the Easter Trail in April which was nicely planned for the last day of term before the start of the Easter holidays. Thanks to the creativity of the Lead Organisers, Sian Dowd, Carley Hutchins and Helen Wrathmell the trail was a dazzling success. It was great to be able to make use of the Mapledurham Playing Fields and the children thoroughly enjoyed collecting their egg and rewards at the end of the trail.

The famous Scarecrow Trail was brought forward this year to May due to influx of events. Again, The Heights children and their parents put on an amazing display of designs themed around children’s reading books. I know it gets harder year on year for the judges to choose one winner, but well done to Alice in Wonderland and of course not forgetting a thank you to Katie Brett, Liz Mackereth and Kamna Kandpal for organising the event for all of us to enjoy.

Two Bags2School collections happened in December and June have also helped us to raise much needed funds for the school.

Our Summer Fete in July focused on family fun with many fete games and soaking of teachers, as well as tempting treats, a sizzling BBQ and some awesome auction prizes to be won. Thanks to Emily Smeaton and her team for putting on an exciting afternoon for everyone.

And finally, not forgetting the Ice lolly sales during the heat wave! Thank you to Sian Dowd, Helen Wrathmell, Kamna Kandpal as well as all of their helpers for organising and keeping up with the flocks of eagerly waiting children and their parents.

We’d also like to thank the teachers and school staff who work so hard to support the PTFA on top of everything else that they do, particularly the Head and Office team.

It goes without saying, that without all of our PTFA team and helpers, who generously bake, man stalls, lend equipment, sponsor, donate and contribute, there would be no PTFA events.

Now, let’s hear from Treasurer about just how successful the PTFA has been this year, and what the money has been spent on.

3. Financial report – Treasurer

4. Appointment of a new PTFA Committee

At the AGM, the current PTFA Committee stands down and we elect a new PTFA Committee to represent the association throughout the forthcoming academic year. Our PTFA Constitution requires the following to form the PTFA committee: A Chair, Treasurer and Secretary,

This year we invited nominations to be sent in advance of the AGM. Based on the nominations received we need to be in agreement to elect the Committee. If more than one person is nominated a vote should be cast on each person standing tonight.

Nominations received for Chair : X proposed by x seconded by x

Nominations received for Treasurer : X proposed by x seconded by x

Nominations received for Secretary : X proposed by x seconded by x

Thank you everyone. To all of you that agreed to be nominated, for coming tonight and participating in the election of our new Committee for 2022-23, and thanks in advance for your continued support in improving the school for our children.

This year there are already a number of events going in the diary for this academic year. For the bigger events like the Christmas Fayre and the Summer Fete, it makes it easier to have a lead organiser to bring these events together. But this doesn’t mean one person runs it all! Everyone is invited to get involved, have your say and do your bit. If you can’t get to a meeting to put yourself forward, please do speak to the lead organisers or to anyone on the PTFA Committee and we can make sure everyone feels part of our PTFA family!

Date for the next AGM meeting :

Close

THE HEIGHTS PRIMARY SCHOOL

PARENTS, TEACHERS & FRIENDS ASSOCIATION

TREASURER’S REPORT 2021-2022

With the worst of the pandemic behind us this year has seen a huge increase in fundraising by the heights community helped by us being able to run the normal big revenue events, namely the Golf day, and the Christmas and Summer Fayre/Fête, we have managed to raise a considerable amount of money.

Our total income for the year was £42,768.33 (£23,350.88 in 20/21); expenditure to fund this income was £13,193.76 (£3,706.85 in 20/21) note that this year's figures are inclusive of a bank error and correction of £4,483.55 . This combined with a healthy balance from last year allowed us to make donations to the school of £41,850.96 (£13,700.47 in 20/21) and to leave us with a bank balance of £22,082.34.

Bank reconciliation year ended 31.08.2022 Out In
OpeningBalance 34,436.96
Payments Received 42,768.33
Payments Made 55,122.95
ClosingBalance 22,082.34
£77,205.29 £77,205.29
Balance asper bank statement as at 31.08.2021 22,082.34
Difference 0.00
Explained by
PettyCash in hand 0.00

1

EXPENDITURE

Our expenditure is defined by our spending to achieve the objectives of the association – goods, services or activities funded by the PTFA to achieve our charitable objectives as set out in our constitution.

Our donations to the school helped to fund the purchase of a host of different things including whole school subscriptions, books, canine assisted learning, seating, tables, climbing frames etc etc.

limbing frames etc etc.
2021/22 EXPENDITURE £
Hand wash sinks (20/21) 1,338.86
Tables, benches and trolley (20/21) 2,095.83
Defibrillator spares (20/21) 243.60
Language through movement programme (20/21) 650.00
EYFS Learning sheds x 4 (20/21) 1,394.00
Canine assisted learning (20/21) 1,620.00
TT Rockstars annual subscription (20/21) 165.80
Materials for forest school 69.95
Year books 129.40
Rugbyballs 272.93
BBQs 190.00
Outdoorgames 151.22
Seating 1,940.16
Defibrillator battery 165.00
Canine assisted learning 2,000.00
EYFS Sandpit and waterpit 1,238.79
Stagingfor the hall 2,703.31
First news subscription 755.00
Benches for sensory garden 660.00
FFP2 Face masks 38.00
The Keyfor school leaders annual subscription 720.00
Theraputty (SEN resource) 13.32
TT Rockstars Annual subscription 207.85
Stackingchairs for hall 5,970.47
Wicker pods 829.50
Books 3000.00
Twinkl top-uplicense 29.82
Livingeggs 265.00
Headspace subscription 74.77
Climbingframe 6,495.00

2

Materials for EYFS Shelter 1,925.88
Twinkl Subscription 2,372.50
Charanga License 295.00
NessyLicense 600.00
Purple Mash License 480.00
White Rose Maths subscription 150.00
Contribution towards coach hire for school trips 600.00
TOTAL EXPENDITURE TO BENEFIT THE SCHOOL 41,850.96
PTFA Expenses 976.14
Reception coffee morning 19.99
Staff Gifts 613.73
Year 6 Leavers 598.84
Miscellaneous 846.38
OTHER EXPENDITURE 3,025.08

3

INCOME

As always the PTFA has been generously supported by the parents and carers who give their time and money in organising and supporting various fundraising events to enhance the facilities and learning experience at the school. For this, the PTFA is extremely grateful.

2021/22 FUNDING INCOME EXPENDITURE NET
INCOME
HEIGHTS GOLD DAY 2021 11,155.66 2,576.20 8,579.46
CHRISTMAS FAYRE 6,650.82 712.17 5,938.65
HEIGHTS MERCHANDISE 852.72 421.74 430.98
QUIZ NIGHT 1,869.75 773.89 1,095.86
EASTER TRAIL 1,240.88 0.00 1,240.88
GET ME OUT OF HERE 2,106.76 47.33 2,059.43
ICE LOLLY SALES 998.48 238.65 759.83
SUMMER FÊTE 6,330.03 993.38 5,336.65
SCARECROW TRAIL 998.42 0.00 998.42
JUSTGIVING DONATIONS (inc. 22 for 2022) 725.77 0.00 725.77
MY SCHOOL LOTTERY 1,938.6 0.00 1,938.6
OTHER INCOME (AMAZON SMILE, BENEVITY, CAF etc.) 3,416.89 0.00 3,416.89
BANK ERROR 4,483.55 4,483.55 0.00
Subtotal 42,768.33 10,246.91 32,521.42
Expenditure to benefit School (From above) 0.00 41,850.96 -41,850.96
Other Expenditure (From above) 0.00 3,025.08 -3,025.08
TOTAL 42,768.33 55,122.95 -12,354.62

A massive thank you to everyone who has helped with our fundraising activities, your support is very much appreciated.

If you have any questions on any of the information provided above, please contact me.

Matt Buckley (Treasurer, The Heights Primary PTFA, 2021 - 2022)

4

The Heights Primary PTFA The Heights Primary PTFA The Heights Primary PTFA 1164551
Receipts andpayments accounts
For the period
from		 01/09/2021
Period start date		 To 31/08/2022
Period end date

Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/09/2021 31/08/2022

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
11,156
6,651
853
1,870
1,241
2,107
998
6,330
998
726
1,939
3,417
4,484
-
-
-
-

42,768
-
-
42,768
2,576
712
422
774
47
239
993
4,484
1,339
2,096
244
650
1,394
1,620
166
70
129
273
190
151
1,940
165
2,000		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
11,156
6,651
853
1,870
1,241
2,107
998
6,330
998
726
1,939
3,417
4,484
-
-
-
-
42,768
-
-
-
42,768
2,576
712
422
774
47
239
993
4,484
1,339
2,096
244
650
1,394
1,620
166
70
129
273
190
151
1,940
165
2,000		 Last year
to the nearest £
The Heights Golf Day 11,156 -
Christmas Fayre 6,651 4,031
Merchandise 853 1,417
Quiz Night 1,870 -
Easter Trail 1,241 -
"Get Me Out of Here" event 2,107 -
Ice LollySales 998 -
Summer Fete 6,330 8,221
Scarecrow Trail 998 2,994
Just GivingDonations 726 202
MySchool Lottery 1,939 2,339
Other Income (Amazon Smile, CAF,
Benevityetc)		 3,417 1,668
Bank Error 4,484 -
Cook Book - 2,479
- -
- -
- -
Sub total(Gross income for
AR)
42,768		 23,351
A2 Asset and investment sales,
(see table).
Balance frompreviousyear
- -
Sub total - -
Total receipts
A3 Payments
23,351

The Heights Golf Day-expenses		 2,576 - - 2,576 -
Christmas Fayre -expenses 712 - - 712 195
Merchandise -expenses 422 - - 422 515
Quiz Night -expenses 774 - - 774 -
"Get Me Out of Here" event -expenses 47 - - 47 -
Ice LollySales -expenses 239 - - 239 -
Summer Fete -expenses 993 - - 993 -
Bank Error correction 4,484 - - 4,484 -
Hand wash SInks 1,339 - - 1,339 -
Tables Benches and Trolley 2,096 - - 2,096 432
Defibrilator Spares 244 - - 244 -
Language through movement programme 650 - - 650 -
EYFS LearningSheds 1,394 - - 1,394 -
Canine Assisted learning (20/21) 1,620 - - 1,620 -
TT rockstars annual subscription 21 166 - - 166 -
MAterials for forrest school 70 - - 70 426
Year books 129 - - 129 -
RugbyBalls 273 - - 273 319
BBQs 190 - - 190 -
Outdoor Games 151 - - 151 -
Seating 1,940 - - 1,940 412
Defibrilator Battery 165 - - 165 -
Canine Assisted learning (21/22) 2,000 - - 2,000 -

CCXX R1 accounts (SS)

26/09/2023

1

EYFS Sandpit and waterpit 1,239 - - 1,239 -
Staging 2,703 - - 2,703 -
First News Subscription 755 - - 755 656
Benches for sensory garden 660 - - 660 -
FFP2 Face masks 38 - - 38 -
THe keyfor school leaders subscription 720 - - 720 705
Theraputty (SEN Resource) 13 - - 13 1,000
TT rockstars annual subscription 22 208 - - 208 -
Charitable donations - - - - 3,000
StackingCHairs for Hall 5,970 - - 5,970 -
WIcker Pods 830 - - 830 -
Books 3,000 - - 3,000 3,000
Twinkl top-uplicense 30 - - 30 -
Livingeggs 265 - - 265 -
Headspace SUbscription 75 - - 75 72
ClimbingFrame 6,495 - - 6,495 -
Materials for EYFS SHelter 1,926 - - 1,926 -
Twinkl Subscription 2,373 - - 2,373 3,796
Charanga License 295 - - 295 335
NessyLicense 600 - - 600 637
Purple Mash License 480 - - 480 -
White Rose Maths Subscription 150 - - 150 259
Coach Hire 600 - - 600 -
PTFA Expenses 976 - - 976 -
Reception Coffee Morning 20 - - 20 -
Staff Gifts 614 - - 614 -
Year 6 Leavers 599 - - 599 383
MIscalaneous Expenses 816 - - 816 2,029
Other Schoolpurchases - - - - 1,651
Cook Book - - - - 585
**Sub total ** 55,123 - - 55,123 20,407
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 55,123 - - 55,123 20,407
Net of receipts/(payments) - 12,355 - - - 12,355 2,944
A5 Transfers between funds - - - - -
A6 Cash funds last year end 34,437 - - 34,437 31,493
Cash funds this year end 22,082 - - 22,082 34,437

CCXX R2 accounts (SS)

26/09/2023

2

Section B Statement of assets and liabilities at the end of the period

Categories
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Total cash funds
(agree balances with receipts and payments
account(s))
NA
Details
Details
NA
Details
NA
Details
Bank Balance at year end
None
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
22,082
-
-
-
-
-
22,082
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
Fund to which
asset belongs
Cost (optional)
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
liability relates
Amount due
(optional)
-
Print Name
Matthew Buckley
matthew.buckley
CN=matthew.buckley
2023.09.26 22:52:48+01'00'		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
Current value
(optional)
-
Current value
(optional)
-
-
When due
(optional)
Date of
approval
Matthew Buckley 17/09/2023
matthew.buckley
CN=matthew.buckley
2023.09.26 22:52:48+01'00'

CCXX R3 accounts (SS)

26/09/2023

3

The Heights PTFA

31 August 2022 31 August 2022
Charity no.: 1164551 Company no.:

I report to the charity trustees on my examination of the accounts of the above charity for the year ended 31 August 2022

As the charity’s trustees of the Charity, you are responsible for the preparation of

the accounts in accordance with the requirements of the Charity Act 2011 (“the 2011 Act”).

I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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28 [th] Sept 2023
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