2021-08-31-accounts - Bolton Low Houses Childcare Unit

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Trustees’ Annual Report for the period

From 1 September 2020 to 31 August 2021

Charity name: Bolton Low Houses Childcare Unit

Charity registration number: 1164533

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The charity works for the public benefit having as its objects the development and education of children and young people.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity develops and educates children and young people by: - Promoting their care and safety - Promoting their education and parental involvement - Promoting their health and wellbeing - Providing services to support them and their families - Providing services to individuals holding membership of the CIO. - Furthering the aims of the Pre- school learning alliance.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit when planning the activities.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	BLHCU provides full day care for Pre- school, playgroup, nursery and play scheme (during school holidays; up to 12years). Open for 51 weeks of the year, serves local families up to a 20-mile radius. The setting provides safe and secure indoor and outdoor facilities, the experienced staff of 14 childcare workers and 1 Administrator, work with other agencies to provide suitable care for children with additional needs such as autism, deaf or hard of hearing, speech and language. BLHCU is rurally isolated and so services are offered to many children who would not otherwise have access to convenient preschool education or a play scheme during school holidays. BLHCU offers both work experience and volunteer placements to members of the community and values the contribution this makes to the setting. At the present time we have 70 children using the facility on a weekly basis, with a further 39 children using the play scheme. The financial year has been another difficult year with the ongoing Coronavirus pandemic continuing to cause a difficult operating environment. Despite this the charity has been able to continue providing its core range of preschool education and holiday club activities. The final part of the building improvement work was concluded in August 2021 with the extension to the roadside parking area.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	This year, the charity had net income on the general fund of £14,644. There remains strong general reserves of £95,176 at the period end. The charity also had net expenditure on the restricted fund of £5,576. Reserves on the restricted fund are £7,083 at the period end.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The trustees aspire to maintain reserves to cover 3 months of regular expenditure. Reserves at 31 August 2021 were £102,259. The trustees will look to build upon this in the next financial year.
Amount of reserves held	Para 1.22	£102,259
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The charity is a going concern

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by existing trustees

Reference and Administrative details

Charity name	Bolton Low Houses Childcare Unit
Other name the charity uses
Registered charity number	1164533
Charity’s principal address	Bolton Low Houses Childcare Unit Bolton Low Houses Wigton CA7 8PA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Diane Farrell
Claire Gillespie		Resigned 25 February 2021
Emma Peile	Secretary
Victoria Wharton		Resigned 10 March 2021
Luke Jourdain	Vice Chairperson
Katie Ann Proud		Resigned 25 February 2021
Nicola Evans- Pearson
Katrina Little		Appointed 25 February 2021
Matthew Welsh		Appointed 25 February 2021
Haley Milburn		Appointed 25 February 2021
Jayne Varty	Chairperson	Appointed 25 February 2021
Anna Moffatt		Appointed 1 January 2022
Sarah Elizabeth Potts		Appointed 1 January 2022

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	Not applicable
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	Not applicable

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Diane Farrell
	Trustee
	29 June 2022
	29 June 2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Bolton Low Houses Childcare Unit members of

On accounts for the year 31 August 2021 Charity no 1164533 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2021.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 29 June 2022 Name: D Brookes FCA Relevant professional ICAEW qualification(s) or body (if any): Address: David Allen, Dalmar House, Barras Lane Estate, Dalston, Carlisle, CA5 7NY

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER

BOLTON LOW HOUSES CHILDCARE UNIT

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2021

INCOME Note Donations and Grants receivable 2 Charitable activities 3 Trading activities 4 Income from investments 5 TOTAL INCOME EXPENDITURE Charitable activities 6 Raising funds 7 TOTAL EXPENDITURE NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS Total funds brought forward 13 Transfers between funds TOTAL FUNDS CARRIED FORWARD	Unrestricted Restricted Funds Funds Total Funds Total Funds 2021 2021 2021 2020 £ £ £ £ 103,347 - 103,347 126,186 94,388 - 94,388 66,398 272 - 272 3,731 27 - 27 133
	198,034 - 198,034 196,448
	183,211 5,576 188,787 176,522 179 - 179 2,982
	183,390 5,576 188,966 179,504
	14,644 (5,576) 9,068 16,944 81,792 11,399 93,191 76,247 1,260 - 1,260 - -
	95,176 7,083 102,259 93,191

The Statement of Financial Activities includes all gains and losses recognised in the year.

All of the above amounts relate to continuing activities.

BOLTON LOW HOUSES CHILDCARE UNIT

BALANCE SHEET

YEAR ENDED 31 AUGUST 2021

Note FIXED ASSETS Tangible assets 9 CURRENT ASSETS Cash at Bank Trade Debtors Stock on Hand LIABILITIES Amounts falling due within one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS THE FUNDS OF THE CHARITY Unrestricted income funds 10/11 Restricted income funds 10/11 TOTAL CHARITY FUNDS These financial statements were approved and signed on behalf of the Committee on 29 June 2022.	Total Funds 2021 £ £ 48,917 48,553 12,008 272 (7,491) 53,342 102,259 102,259 95,176 7,083 102,259	Total Funds 2020 £ 52,651
		30,831 10,791 - (1,082)
		40,540
		93,191
		93,191
		81,792 11,399
		93,191

BOLTON LOW HOUSES CHILDCARE UNIT NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

1 ACCOUNTING POLICIES

Basis of accounting and preparation

These financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Bolton Low Houses Childcare Unit meets the definition of a public benefit entity under FRS 102.

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the notes to these accounts.

The financial statements are prepared in sterling, which is the functional currency of the entity. Monetary amounts in these financial statements are rounded to the nearest £.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Actual results may differ from these estimates.

Income recognition, donations and grants

All income is recognised once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income will be received and the amount of income receivable can be measured.

Income from donations and grants, including capital grants, is included in income when these are receivable, except as follows:

when donors specify that donations and grants given to the charity must be used in future accounting periods, the income is deferred until those periods. - when donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in income until the preconditions for use have been met.

When donors specify that donations and grants, including capital grants, are for particular restricted purposes, which do not amount to preconditions regarding entitlement, this income is included in income of restricted funds when receivable.

Fund accounting

Unrestricted income funds comprise those funds which may be used for any purpose in furtherance of the charitable objects. Unresticted funds include designated funds, where the Management Committee at their discretion have designated funds for a specific purpose.

Within the unrestricted funds of the project, funds have been designated for the following specific purpose:

Strategic reserve - for expenditure in the event that there is a cut in funding.

The general fund consists of those funds which the project may use in the furtherance of its charitable objectives at the discretion of the Management Committee.

Restricted funds represent grants and donations which have been received for the purposes set out in notes 10 and 11. The application of these funds is restricted by the terms of a special appeal, the express wishes of the donor, the will of the testator or the terms of the grant.

BOLTON LOW HOUSES CHILDCARE UNIT

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity

to the expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliabily. All expenditure is accounted for on the accruals basis and has been classified under headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

Overheads and support costs have been allocated between Raising Funds and Charitable Activities. The allocation is based on staff time and a proportion of the administration burden. The allocation of overhead and support costs is analysed in the notes to the accounts.

Termination payments do not provide an entity with future economic benefits therefore the charity recognises these immediately as an expense in the Statement of Financial Activities.

Governance costs include the costs attributable to the charity's compliance with constitutional and statutory requirements, including independent examination and costs of trustees meetings.

Pension costs

The charity has made arrangements with individual pension providers for individual pensions for staff who wish to make use of the opportunity. Contributions payable to the pension schemes are charged to the Statement of Financial Activities in the period to which they relate.

Fixed assets

All assets costing more than £500 are capitalised and all assets are valued at historic cost.

Depreciation

Depreciation is calculated to write off the cost of an asset, less the estimated residual value, over the useful economic life of that asset.

Financial instruments

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities are classified according to the substance of the contractual arrangements entered into. All financial assets and liabilities are initially recognised at transaction price (including transaction costs).

2 DONATIONS AND GRANTS RECEIVABLE Nursery Education Grants Grants Other Grants Donations Christmas Draw Coronavirus Job Retention Scheme Grants 3 CHARITABLE ACTIVITIES Nursery income Playscheme Income 4 TRADING ACTIVITIES Hot Meals Uniform 5 INCOME FROM INVESTMENTS Bank interest receivable	Unrestricted Restricted Total Funds Funds Funds 2021 £ £ £ 101,696 - 101,696 - - - - - - 24 - 24 - - - 1,627 - 1,627 103,347 - 103,347 Unrestricted Restricted Total Funds Funds Funds 2021 £ £ £ 76,085 - 76,085 18,303 - 18,303 94,388 - 94,388 Unrestricted Restricted Total Funds Funds Funds 2021 £ £ £ - - - 272 - 272 272 - 272 Unrestricted Restricted Total Funds Funds Funds 2021 £ £ £ 27 - 27	Total Funds 2020 £ 80,412 6,440 - 252 800 38,282
		126,186
		Total Funds 2020 £ 61,773 4,625
		66,398
		Total Funds 2020 £ 3,556 175
		3,731
		Total Funds 2020 £ 133

BOLTON LOW HOUSES CHILDCARE UNIT

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

6 7 8	EXPENDITURE ON CHARITABLE ACTIVITIES Staff Costs School equipment and materials Premises expenses School administration Depreciation Bad debts EXPENDITURE ON TRADING ACTIVITIES Food for lunches Uniform costs ANALYSIS OF STAFF COSTS Wages and salaries Other Pension costs Particulars of employees The average head count of employees during the year was as follows:	Unrestricted Restricted Funds Funds £ £ 156,550 - 5,866 1,963 13,618 2,700 4,318 - 2,821 913 38 -	Total Funds 2021 £ 156,550 7,829 16,318 4,318 3,734 38 188,787 Total Funds 2021 £ - 179 179 2021 £ 153,196 3,354 156,550 2021 Number 15	Total Funds 2020 £ 149,246 5,695 9,934 4,177 7,689 -219
		183,211 5,576		176,522
		Unrestricted Restricted Funds Funds £ £ - - 179 -		Total Funds 2020 £ 2,787 195
		179 -		2,982
				2020 £ 146,173 3,073
				149,246
				2020 Number
				15

No employee received remuneration of more than £60,000 during the year, or in the previous year. Pension costs are allocated to activities in proportion to the related staffing costs incurred and are wholly charged to unrestricted funds.

No other related party transactions took place.

9 TANGIBLE FIXED ASSETS

COST At 1st September 2020 Transfer Additions Disposals At 31 August 2021 DEPRECIATION At 1st September 2020 Charge for the year Eliminated on disposals At 31 August 2021 NET BOOK VALUE At 31 August 2021 At 31 August 2020	Land & Buildings Equipment Total £ £ £ 56,381 12,599 68,980 - - - - - -
	56,381 12,599 68,980
	6,139 10,190 16,329 3,030 704 3,734 - - -
	9,169 10,894 20,063
	47,212 1,705 48,917
	50,242 2,409 52,651

BOLTON LOW HOUSES CHILDCARE UNIT

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

Balance at 01/09/2020 £ 53,584 25,800 2,408	Tangible Fixed assets £ 41,834 7,083	Funds Income Expenditure Transfers 31/08/2021 £ £ £ £ 198,034 (183,390) (1,260) 66,968 - - - 25,800 - - - 2,408
81,792		198,034 (183,390) (1,260) 95,176
3,375 1,907 1,505 3,172 1,440		- (395) - 2,980 - (120) - 1,787 - (95) - 1,410 - (2,266) - 906 - (2,700) 1,260 - -
11,399		- (5,576) 1,260 7,083

93,191		198,034 (188,966) - 102,259
Balance at 01/09/2019 £ 63,794		Funds Income Expenditure Transfers 31/08/2020 £ £ £ 190,008 (172,010) (28,208) 53,584 25,800 25,800 2,408 2,408
63,794		190,008 (172,010) - 81,792
3,770 1,294 1,308 315 898 1,241 2,027 1,600		- (395) - 3,375 - (1,294) - - - (1,308) - - - (315) - - - (898) - - - (1,241) - - - (120) - 1,907 - (95) - 1,505 5,000 (1,828) - 3,172 1,440 - - 1,440
12,453		6,440 (7,494) - 11,399

76,247		196,448 (179,504) - 93,191
S		Current Assets Liabilities Total £ £ £ 58,133 (4,791) 95,176 2,700 (2,700) 7,083
	48,917	60,833 (7,491) 102,259
	Tangible Fixed assets £ 41,252 11,399	Current Assets Liabilities Total £ £ £ 41,622 (1,082) 81,792 11,399
	52,651	41,622 (1,082) 93,191

BOLTON LOW HOUSES CHILDCARE UNIT DETAILED STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2021

INCOME GRANTS RECEIVABLE NurseryEducation Grants Grants Othergrants Donations Christmas draw Coronavirus Job Retention Scheme Grants CHARITABLE ACTIVITIES Preschool income Playgroupincome Toddler income Playscheme income TRADING ACTIVITIES Hot meals Uniforms INCOME FROM INVESTMENTS Interest income TOTAL INCOME EXPENDITURE TRADING ACTIVITIES Food for lunches Uniform costs STAFF COSTS Salaries Pensions costs SCHOOL ADMINISTRATION Audit & Accountancy fees Bank fees Charitable donations Staff Christmas party Postage, freight & courier Gifts Fundraising costs IT software and consumables Legal expenses Rent Staff training Subscriptions and licences Sundries Telephone & internet SCHOOL EQUIPMENT AND MATERIALS Food and consumables Equipment day to day Equipment larger items Printing & stationery PREMISES COSTS Pest control Cleaning Insurance Rates, water and refuse collection Light, power, heating Repairs & maintenance Depreciation expense Bad debts TOTAL EXPENDITURE NET INCOMING /(OUTGOING) RESOURCES FOR THE YEAR	2021 £ 101,696 - - 24 - 1,626 - - - 76,085 - 18,303 - - 272 27 198,034 - 179 153,196 3,354 510 38 - - 5 - - 306 - 1,050 161 1,448 317 484 2,090 3,332 1,208 1,199 240 2,103 2,123 1,461 2,072 8,318 3,734 38 188,966 9,068	2020 £ 80,412 6,440 - 252 800 38,282 - - 6,530 27,300 27,943 4,625 3,556 175 133
		196,448
		2,787 195 146,173 3,073 432 55 162 448 15 29 42 60 165 1,050 315 963 63 378 1,538 2,608 184 1,365 180 1,121 3,246 1,467 1,869 2,051 7,689 -219 179,504
		16,944