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2020-08-31-accounts

Trustees’ Annual Report for the period

From 1 September 2019 to 31 August 2020

Charity name: Bolton Low Houses Childcare Unit

Charity registration number: 1164533

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The charity works for the public benefit
having as its objects the development and
education of children and young people.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The charity develops and educates children
and young people by:
-
Promoting their care and safety
-
Promoting their education and
parental involvement
-
Promoting their health and
wellbeing
-
Providing services to support them
and their families
-
Providing services to individuals
holding membership of the CIO.
-
Furthering the aims of the Pre-
school learning alliance.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit when
planning the activities.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 BLHCU provides full day care for Pre-
school, playgroup, nursery and play
scheme (during school holidays; up to
12years). Open for 51 weeks of the year,
serves local families up to a 20 mile radius.
The setting provides safe and secure
indoor and outdoor facilities, the
experienced staff of 14 childcare workers
and 1 Administrator, work with other
agencies to provide suitable care for
children with additional needs such as
autism, deaf or hard of hearing, speech
and language.
BLHCU is rurally isolated and so services
are offered to many children who would not
otherwise have access to convenient
preschool education or a play scheme
during school holidays.
BLHCU offers both work experience and
volunteer placements to members of the
community and values the contribution this
makes to the setting.
At the present time we have 63 children
using the facility on a weekly basis, with a
further 21 children using the play scheme.
During the financial year to 31 August 2020
the charity was affected by the Coronavirus
pandemic which resulted in the facility
being closed during lockdown from March
to July 2020 and not running a play
scheme during Easter, Spring half term and
the summer holidays. This had an impact
on activates during the year, however work
was carried out on conversion of a sensory
room, and redevelopment of the outdoor
area. Work was also completed on fitting
out a purpose built office and adaptation of
a staff room.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 This year, the charity had net income on
the general fund of £16,898. There remains
strong general reserves of £81,792 at the
period end.
The charity also had net income on the
restricted fund of £46. Reserves on the
restricted fund are £11,399 at the period
end.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The trustees aspire to maintain reserves to
cover 3 months of regular expenditure.
Reserves at 31 August 2020 were £93,191.
The trustees will look to build upon this in
the next financial year.
Amount of reserves held Para 1.22 £93,191
Reasons for holding zero
reserves		 Para 1.22 Not applicable
Details of fund materially in
deficit		 Para 1.24 Not applicable
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity is a going concern

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Appointed by existing trustees

Reference and Administrative details

Charity name Bolton Low Houses Childcare Unit
Other name the charity uses
Registered charity number 1164533
Charity’s principal address Bolton Low Houses Childcare Unit
Bolton Low Houses
Wigton
CA7 8PA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee
(ifany)
Diane Farrell
Claire Gillespie
Emma Peile Secretary
Victoria Wharton
Luke Jourdain Chairperson
Katie Ann Proud
Nicola Evans-
Pearson

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 None
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 Not applicable
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 Not applicable

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Diane Farrell Position (eg Secretary, Trustee Chair, etc) Date 12 February 2021

BOLTON LOW HOUSES CHILDCARE UNIT

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2020

INCOME
Note
Donations and Grants receivable
2
Charitable activities
3
Trading activities
4
Income from investments
5
TOTAL INCOME
EXPENDITURE
Charitable activities
6
Raising funds
7
TOTAL EXPENDITURE
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS
Total funds brought forward (as previously stated)
Prior year adjustment
Total funds brought forward (as restated)
13
Transfers between funds
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Restricted
Re-stated
Funds
Funds
Total Funds
Total Funds
2020
2020
2020
2019
£
£
£
£
119,746
6,440
126,186
87,149
66,398
66,398
97,922
3,731
3,731
7,302
133
133
124
190,008
6,440
196,448
192,497
170,128
6,394
176,522
171,140
2,982
2,982
8,056
173,110
6,394
179,504
179,196
16,898
46
16,944
13,301
45,528
12,453
57,981
55,184
18,266
18,266
7,762
63,794
12,453
76,247
62,946
1,100
1,100
-
81,792
11,399
93,191
76,247

The Statement of Financial Activities includes all gains and losses recognised in the year.

All of the above amounts relate to continuing activities.

BOLTON LOW HOUSES CHILDCARE UNIT

BALANCE SHEET

YEAR ENDED 31 AUGUST 2020

YEAR ENDED 31 AUGUST 2020
Note
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Cash at Bank
Trade Debtors
LIABILITIES
Amounts falling due within one year
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
THE FUNDS OF THE CHARITY
Unrestricted income funds
10/11
Restricted income funds
10/11
TOTAL CHARITY FUNDS		 Total Funds
2020
£
£
52,651
30,831
10,791
(1,082)
40,540
93,191
93,191
81,792
11,399
93,191		 Re-stated
Total Funds
2019
£
33,028
34,259
9,987
(1,027)
43,219
76,247
76,247
63,794
12,453
76,247

These financial statements were approved and signed on behalf of the Committee on 12 February 2021

BOLTON LOW HOUSES CHILDCARE UNIT

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2020

1 ACCOUNTING POLICIES

Basis of accounting and preparation

These financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Bolton Low Houses Childcare unit meets the definition of a public benefit entity under FRS 102.

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the notes to these accounts.

The financial statements are prepared in sterling, which is the functional currency of the entity. Monetary amounts in these financial statements are rounded to the nearest £.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Actual results may differ from these estimates.

Income recognition, donations and grants

All income is recognised once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income will be received and the amount of income receivable can be measured.

Income from donations and grants, including capital grants, is included in income when these are receivable, except as follows:

When donors specify that donations and grants, including capital grants, are for particular restricted purposes, which do not amount to preconditions regarding entitlement, this income is included in income of restricted funds when receivable.

Fund accounting

Unrestricted income funds comprise those funds which may be used for any purpose in furtherance of the charitable objects. Unresticted funds include designated funds, where the Management Committee at their discretion have designated funds for a specific purpose.

Within the unrestricted funds of the project, funds have been designated for the following specific purpose:

Strategic reserve - for expenditure in the event that there is a cut in funding.

The general fund consists of those funds which the project may use in the furtherance of its charitable objectives at the discretion of the Management Committee.

Restricted funds represent grants and donations which have been received for the purposes set out in notes 9 and 10. The application of these funds is restricted by the terms of a special appeal, the express wishes of the donor, the will of the testator or the terms of the grant.

BOLTON LOW HOUSES CHILDCARE UNIT

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2020

Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to the expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliabily. All expenditure is accounted for on the accruals basis and has been classified under headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

Overheads and support costs have been allocated between Raising Funds and Charitable Activities. The allocation is based on staff time and a proportion of the administration burden. The allocation of overhead and support costs is analysed in the notes to the accounts.

Termination payments do not provide an entity with future economic benefits therefore the charity recognises these immediately as an expense in the Statement of Financial Activities.

Governance costs include the costs attributable to the charity's compliance with constitutional and statutory requirements, including independent examination and costs of trustees meetings.

Pension costs

The charity has made arrangements with individual pension providers for individual pensions for staff who wish to make use of the opportunity. Contributions payable to the pension schemes are charged to the Statement of Financial Activities in the period to which they relate.

Fixed assets

All assets costing more than £500 are capitalised and all assets are valued at historic cost.

Depreciation

Depreciation is calculated to write off the cost of an asset, less the estimated residual value, over the useful economic life of that asset.

Financial instruments

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities are classified according to the substance of the contractual arrangements entered into. All financial assets and liabilities are initially recognised at transaction price (including transaction costs).

2
DONATIONS AND GRANTS RECEIVABLE
Nursery Education Grants
Grants
Other Grants
Donations
Christmas Draw
Coronavirus Job Retention Scheme Grants		 Unrestricted
Restricted
Total Funds
Funds
Funds
2020
£
£
£
80,412
-
80,412
6,440
6,440
-
-
252
252
800
800
38,282
38,282
119,746
6,440
126,186		 Re-stated
Total Funds
2019
£
81,698
3,365
1,909
177
-
87,149
3
CHARITABLE ACTIVITIES
Preschool Income
Playgroup Income
Toddler Income
Playscheme Income		 Unrestricted
Restricted
Total Funds
Funds
Funds
2020
£
£
£
6,530
6,530
27,300
27,300
27,943
27,943
4,625
4,625
66,398
-
66,398		 Re-stated
Total Funds
2019
£
12,766
31,374
31,488
22,294
97,922

4 TRADING ACTIVITIES

Hot Meals
Uniform
5
INCOME FROM INVESTMENTS
Bank interest receivable		 Unrestricted
Restricted
Total Funds
Funds
Funds
2020
£
£
£
3,556
3,556
175
175
3,731
-
3,731
Unrestricted
Restricted
Total Funds
Funds
Funds
2020
£
£
£
133
133		 Re-stated
Total Funds
2019
£
7,084
218
7,302
Re-stated
Total Funds
2019
£
124

BOLTON LOW HOUSES CHILDCARE UNIT

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2020

6
7
8		 EXPENDITURE ON CHARITABLE ACTIVITIES
Staff Costs
School equipment and materials
Premises expenses
School administration
Depreciation
Bad debts
EXPENDITURE ON TRADING ACTIVITIES
Food for lunches
Uniform costs
ANALYSIS OF STAFF COSTS
Wages and salaries
Other Pension costs
Particulars of employees
The average head count of employees during the year was as follows:		 Unrestricted
Restricted
Funds
Funds
£
£
149,246
4,170
1,525
9,934
4,177
2,820
4,869
(219)		 Total Funds
2020
£
149,246
5,695
9,934
4,177
7,689
(219)
176,522
Total Funds
2020
£
2,787
195
2,982
2020
£
146,173
3,073
149,246
2020
Number
15		 Re-stated
Total Funds
2019
£
142,804
12,090
8,290
5,444
2,293
219
170,128
6,394		 171,140
Unrestricted
Restricted
Funds
Funds
£
£
2,787
195		 Re-stated
Total Funds
2019
£
7,483
573
2,982 8,056
Re-stated
2019
£
139,675
3,129
142,804
2019
Number
16

No employee received remuneration of more than £60,000 during the year, or in the previous year. Pension costs are allocated to activities in proportion to the related staffing costs incurred and are wholly charged to unrestricted funds.

No other related party transactions took place.

9 TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
COST
At 1st September 2019
Transfer
Additions
Disposals
At 31 August 2020
DEPRECIATION
At 1st September 2019
Charge for the year
Eliminated on disposals
At 31 August 2020
NET BOOK VALUE
At 31 August 2020
At 31 August 2019		 Land & Buildings
Equipment
Total
£
£
30,581
11,087
41,668
25,800
1,512
27,312
-
-
-
56,381
12,599
68,980
3,109
5,531
8,640
3,030
4,659
7,689
-
-
-
6,139
10,190
16,329
50,242
2,409
52,651
27,472
5,556
33,028

BOLTON LOW HOUSES CHILDCARE UNIT

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2020

10 ANALYSIS OF CHARITABLE FUNDS

Unrestricted
Unrestricted general fund
Designated fund - Buildings fund
Designated fund - Equipment fund
Restricted
CCC Car Park
CCC Equipment
CCC Equipment
Hadfield Trust Fencing
CCC Foundation fencing
Kitchen Fund
CCC - Building Renovation
Dyers Company Charitable Trust
Cumbria Community fund - Sensory room
Rathbone - Grasscrete (Hadfield Trust)		 Balance at
01 September 2019
£
63,794
63,794
3,770
1,294
1,308
315
898
1,241
2,027
1,600
12,453		 Funds
Income
Expenditure
Transfers
31 August 2020
£
£
£
190,008
173,110
27,108
-
53,584
25,800
25,800
2,408
2,408
190,008
173,110
1,100
81,792
395
-
3,375
1,030
264
-
1,020
288
-
250
65
-
700
198
-
956
285
-
120
-
1,907
95
-
1,505
5,000
1,828
-
3,172
1,440
-
-
1,440
6,440
6,394
1,100
-
11,399

11 ANALYSIS OF CHARITABLE FUNDS

ANALYSIS OF CHARITABLE FUNDS
Unrestricted
Unrestricted general fund
Restricted
CCC Car Park
CCC Equipment
CCC Equipment
Hadfield Trust Fencing
CCC Foundation fencing
Kitchen Fund
CCC - Building Renovation
Aspatria Community Charity - Outdoor Area
Dyers Company Charitable Trust
Best Practice Network - EYITT Setting Bursery
ANALYSIS OF NET ASSETS BETWEEN CHARITABLE FUN
Unrestricted Income funds
Restricted funds
Total Funds		 Balance at
01 September 2018
£
50,729		 Tangible
Fixed assets
£
41,252
11,399		 Funds
Income
Expenditure
Transfers
31 August 2019
£
£
£
187,837
174,674
98
-
63,794
50,729 187,837
174,674
98
-
63,794
3,873
1,617
1,634
394
1,122
1,551
2,027		 103
3,770
323
1,294
326
1,308
79
315
224
898
310
1,241
2,027
750
848
98
-
2,000
400
1,600
1,909
1,909
-
12,218 4,659
4,522
98
12,453
DS Current
Assets
Liabilities
Total
£
£
£
41,622
(1,082)
81,792
11,399
52,651 41,622
(1,082)
93,191

12 ANALYSIS OF NET ASSETS BETWEEN CHARITABLE FUNDS

13 PRIOR YEAR ADJUSTMENT

During the year the Trustees became aware that creditors in the accounts for the year ended 2019 were overstated by £9,703, income understated by £801 and omitted debtors were equal to £7,762. The comparatives have been restated to correct for this error.

Errors identified with creditors 9,703 Increase in income 801 Omitted debtors 7,762 18,266

BOLTON LOW HOUSES CHILDCARE UNIT DETAILED STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2020
INCOME
GRANTS RECEIVABLE
NurseryEducation Grants
Grants
Othergrants
Donations
Christmas draw
Coronavirus Job Retention Scheme Grants
CHARITABLE ACTIVITIES
Preschool income
Playgroupincome
Toddler income
Playscheme income
TRADING ACTIVITIES
Hot meals
Uniforms
INCOME FROM INVESTMENTS
Interest income
TOTAL INCOME
EXPENDITURE
TRADING ACTIVITIES
Food for lunches
Uniform costs
STAFF COSTS
Salaries
Pensions costs
SCHOOL ADMINISTRATION
Audit & Accountancy fees
Bank fees
Charitable donations
Staff Christmas party
Postage, freight & courier
Gifts
Entertainers
Fundraising costs
Interest paid
IT software and consumables
Legal expenses
Rent
Staff training
Subscriptions and licences
Sundries
Telephone & internet
SCHOOL EQUIPMENT AND MATERIALS
Food and consumables
Equipment day to day
Equipment larger items
Baby equipment
Printing & stationery
PREMISES COSTS
Pest control
Cleaning
Insurance
Rates, water and refuse collection
Light, power, heating
Repairs & maintenance
Depreciation expense
Bad debts
TOTAL EXPENDITURE
NET INCOMING /(OUTGOING) RESOURCES FOR THE YEAR		 2020
£
80,412
6,440
252
800
38,282
6,530
27,300
27,943
4,625
3,556
175
133
196,448
2,787
195
146,173
3,073
432
55
162
448
15
29
42
60
165
1,050
315
963
63
378
1,538
2,608
184
1,365
180
1,121
3,246
1,467
1,869
2,051
7,689
(219)
179,504
16,944		 2019
£
81,698
3,365
1,909
177
12,766
31,374
31,488
22,294
7,084
218
124
192,497
7,483
573
139,675
3,129
420
113
529
65
60
194
3
753
1,050
679
1,091
95
392
2,529
4,530
1,915
312
2,804
288
1,403
3,219
1,297
1,877
206
2,293
219
179,196
13,301

Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Sgction A Indgpendent Examiner's Report Report to the trusteesl members of Bolton Low Houses Childcare Unit On accounts for tho yoar ondod 31 August 2020 Charlty no (if any) 1164533 sot out on pagos Resp8¢tlve rospon8ibilltl•s of Irustees and examlngr The charittys Iruslees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is rtrot required for this year under section 144 of the Charities Act 2011 {Ihe Charities Act") and that an independent examinats'on is needed. 11 is my reswnsibility to.. examine the accounls urKler section 145 of the Charllies Act, to follow the procedures laid down in the general Directions given by the Charity Commission {under section 149SXb) of th8 Charitie5 Act, and to slate wh8th8r particular matt8rs have come to my attention. Ba318 of Indgpondont My examination was carried out in accordance with general Directions given examIn0￿$ 8tatom8nt by the Charity Commiss￿n. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in th& accounts. and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence Ihal would be required in an audit. and consequently no opinion is given as lo whether the accounts present a 'true and fair, view and the report is limited lo those ma116rs sel out in the statement below. Independent In connection wtlh my examination. no maller has come lo my allenlion examlner's statement 1. which gives me reasonabl8 cause lo believe Ihal In, any material respect. the requirements- to keep accounting records In accordance with section 130 of the Charities Act,. and lo prepare accounts which a￿ord with the accounting records and comply with the accounting requirements of the Charilles Act havé not been mel. or 2. to which, in my opinion. altention should be drawn in order to enable a proper understanding of the accounts to be re?ched. Signed: Dalo: 12 February 2021 Nam•: David Brwkes Relevant prof•$$ional qualifi¢ationlsl or body (11 any): FCA IER

David Allen, Dalmar House, Barras Lane Estate, Dalston, Carlisle, CA5 7NY

Address:

Section B Disclosure

Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)

Give here brief details of any items that the examiner wishes to disclose .

2

IER