## **SOUTHPORT U3A**
## **ACCOUNTS**
## **FOR THE YEAR ENDED 31 AUGUST 2022**
## **REGISTERED CHARITY NO. 1164448**
JA Fell & Company
40 Hoghton Street Southport PR9 0PQ
**SOUTHPORT U3A YEAR ENDED 31 AUGUST 2022**
## **CONTENTS**
Trustees' report Pages 1 - 2 Independent Examiners Report Page 3 Income & Expenditure Account Page 4 Balance sheet Page 5
**SOUTHPORT U3A YEAR ENDED 31 AUGUST 2022 TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2022**
The trustees present their report along with the financial statements of the charity for the year ended 31 August 2022.
## **Trustees**
Ms Christine Howorth - appointed 3 Feb 22 Mr Peter Lawler (Treasurer) - appointed 21 Apr 22 Ms Dawn Oldfield Mrs Vivienne Pulman Mr James Marshall Lyle Hay Mrs Paddy McNeish (Chair) Mr Brian Muddiman (Secretary) Mr Ian Homewood
The trustees named above have served throughout the year. Appointment of trustees is governed by the Trust Deed of the charity. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee. New trustees are provided with an induction process to familiarise them with the work of the charity and to ensure they are aware of their responsibilities.
## **Structure, Governance and Management**
The charity is constituted and governed by the Trust Deed, dated 3 February 2022. Southport U3A is a small charity which provides education/training for the elderly. The Committee, all of whom are trustees meet a variety of times throughout the year to oversee and discuss the general activities of the Charity.
## **Risk management**
The trustees review the major risks which the charity faces on a regular basis and believe that the charity holds sufficient reserves to provide adequate resources to meet its obligations in the event of adverse conditions.
## **Objectives and activities for public benefit**
The objectives of the charity is to advance the education and in particular the education of people not in full time gainful employment who are in their third age (being the period of time after the first age of childhood dependence and the second age of fulltime employment and/or parental responsibility) residing in Southport, Merseyside and its surrounding locality.
The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when considering the organisation's aims and objectives and in considering future activities and beliee that they have complied with the guidance as described above.
## **Financial Review**
The charities main source of income for the year is from group meetings and events. The attached accounts show that total income for the year was £171,851 (2021 - £21,406) and expenditure of £166,654 (2021 - £17,461). This resulted in a surplus for the year of £5,197 (2021 surplus - £3,944).
The charity maintains funds at a level sufficient to maintain atleast six months' operational expenditure. The trustees consider that a level of six months is sufficient to meet its expected commitments both with regard to its fundraising activities and charitable expenditure.
Page 1
**SOUTHPORT U3A YEAR ENDED 31 AUGUST 2022 TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2022 (Continued)**
## **Statement of trustees' responsibilities**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
- (a) select suitable accounting policies and apply them consistently;
- (b) make judgements and estimates that are reasonable and prudent;
- (c) state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
- (d) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Approval**
This report was approved by the trustees on …………………………., and signed on their behalf by:
………………………………………… Mr Peter Lawler
Page 2
**SOUTHPORT U3A**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTHPORT U3A FOR THE YEAR ENDED 31 AUGUST 2022**
## **Registered Charity No. 1164448**
I report on the financial statements of Southport U3A for the year ended 31st August 2022 which are set ouf on pages 4 to 5.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the financial statements and they consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the financial statements under section 145 of the Charities Act,
- follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanantions from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the financial statements present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In the course of my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met;
## or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
…………………………………………
O J Grills FCA JA Fell and Company 40 Hoghton Street Southport PR9 0PQ
Date:
Page 3
## **SOUTHPORT U3A YEAR ENDED 31 AUGUST 2022 INCOME AND EXPENDITURE ACCOUNT**
|**Income**
Annual Subscriptions
Book Sales
Christmas meal
Committee Meal
Flower show
Gift Aid Refund
Group Cash-in-Hand
Group Meetings & Events
Interest Received
Sundry Income
Visitors
**Totals**
**Expenditure**
Christmas Hampers
Christmas meal
Committee Meal
Computer Bureau Service
Flower show
Gifts / Retirement Presentation
Group Assistance
Group Cash-in-Hand
Group Leaders Day
Group Meetings & Events
Independent Examination
Magazine
New group setup
New members meeting
Paypal Fees
Printing, Stat and Post
Refreshments
Software
Speakers / Donation
Sundry Expenses
U3A Capitation Fee
Venue hire
Web Site Development
Zoom Licence & Costs
**Totals**
Surplus for the year|**2022**
**£**
17,954
199
4,560
343
1,050
1,945
-
145,665
10
84
41
**171,851**
550
4,676
907
610
1,284
137
522
-
1,139
138,808
1,182
3,597
85
124
208
1,665
269
181
465
346
8,046
1,815
38
-
**166,654**
**5,197**|**2021**
**£**
13,316
58
-
-
-
2,079
-
5,952
1
-
-
**21,406**
432
-
-
1,526
-
86
-
5
-
8,017
852
-
-
39
196
1,727
-
-
160
100
3,850
-
183
288
**17,461**
**3,944**|
|---|---|---|
Page 4
**SOUTHPORT U3A YEAR ENDED 31 AUGUST 2022 BALANCE SHEET**
|**Monetary Assets:**
Current Bank Account
Reserve Bank Account
Petty Cash
Social Bank Account
Travel Bank Account
Groups Cash in Hand
Paypal Account
**Plus Assets:**
Bank Lodgements Not Credited To Social A/c
Bank Lodgements Not Credited To Main A/c
Gift Aid Receivable
Prepayments
**Less Liabilities:**
Capitation Fee
Flower Show
Independent Examination
Outstanding cheques Social Acc
Outstanding cheques Travel Acc
Sundry Purchase
Venure Hire
Total
**Members Funds**
Reserves brought forward
Surplus for year
Reserves carried forward|**2022**
**£**
4,373
21,623
10
18,055
7,032
1,280
1
-
-
1,945
855
(2,442)
(328)
(1,050)
-
-
(70)
(1,039)
**50,245**
45,048
5,197
**50,245**|**2021**
**£**
10,588
13,613
10
19,934
3,349
571
6,325
-
-
-
250
(4,375)
-
(840)
-
(30)
(120)
(4,227)
**45,048**
41,104
3,944
**45,048**|
|---|---|---|
………………………………………… Mr Peter Lawler Date:
Page 5