Typeequationhere. GREAT BARR WAR MEMORIAL HALL TRUSTEES REPORT
On behalf of the Trustees of the Memorial Hall I submit this report covering the period from October 2023– October 2024
The year has seen a continued time of conflict in varying countries which of course in some degree is reflected in the global financial situation and the insecurity of so many nations in regard to internal and external conflicts.
In relation to the Memorial Hall I report that happily we continue to have a number of organisations who continue to use the hall either weekly or monthly and there are other parties who also use the hall regularly. We continue to have a secretary who is enthusiastic and readily contactable and keeps herself proactive with all parties and organisations with whom she deals with regularly. She deals very successfully with people/families/organisations who require either single or occasional bookings, together with dealing with the regular bookings. The core bookings generally cover the expenditure and expenses in the running of the hall. In many ways the Memorial Hall continues to move forward from the global financial turmoil and the disturbing events globally. It is with great credit to the secretary who actually seeks new bookings and continues to look after the welfare of the hall. We thank also the local organisations who continue to utilise the facilities available to them.
With many financial issues facing all community organisations the Memorial Hall has not increased hiring fees in line with inflation. Our energy usage is well under control due to the whole of the Memorial Hall being covered by an LED system. Gas use is under control but necessary for heating etc. Since the refurbishment of the hall the heat retention has also assisted in relation to the heating of the hall. We continue to monitor the hall for anything that needs changing or in need of refurbishment. We continue to hear compliments from people and organisations that use the hall and hopefully that remains the case for the foreseeable future. The future of the hall continues to look bright and positive.
The Memorial Hall is truly a Community Asset and a number of organisations use the facilities for a variety of purposes from faith, pet organisations, health and wellbeing, drama groups, established organisations such as Women’s Institute, Probus, local council and others. Catering also for birthday, retirement and wedding celebrations and other private functions.
During this past year the main income has naturally come from letting fees, which have increased to twenty two thousand nine hundred and eighty three pounds and seventy five pence (£22983.75) and other income totalled three thousand and fifty pounds and 64p. (£3050.64p)Thus making a total income of twenty six thousand and thirty four pounds and thirty nine pence.(£26034.39p) The expenditure totals some twenty seven thousand nine hundred and eighty three pounds and thirty two pence. (£27983.32) These figures indicate an overspend on receipts by a total of One thousand nine hundred and forty eight pounds and ninety three pence (£1948.93p) This overspend is mainly accounted for in the replacement of the Memorial Hall double glazed windows. These were replaced by a reputable company known to the trustees who completed the work at a very favourable rate of eight thousand pounds (£8000) There was also the acquisition of a defibrillator at a cost of six hundred and seventy six pounds. (£676) without these two expenses there would have been a healthy surplus. As trustees, we are very hopeful the upward income trend will continue during the next twelve months.
An expense that will feature in the next years accounts will be for purchase of in excess of one hundred chairs and some small tables. Those currently in use at the hall have been in use for many years I would think well in excess of twenty years and subsequently to negate any problems that might occur in the near future the trustees have made the decision to change the chairs and supplement the tables. An estimated cost would be approximately £8000. The funds are available in the accounts and I anticipate that would be the last major spend for some time.
Great Barr War Memorial Hall remains solvent, viable and a benefit to the community. It is hoped that the hall will continue to attract more lettings and continue even more strongly the viability of such an amenity.
David Nix MBE For and on behalf of the Trustees.
| 31stOctober2O24 | 31stOctober2O24 | 31st October 2o23 | 31st October 2o23 | |
|---|---|---|---|---|
| f€ | f | |||
| Income:Hall Lettings | 22,983.75 | 21,88L.00 | ||
| SecurityBonds | 2,000.00 | 1,840.00 | ||
| NationalGridRent TotalReceipts |
1,050.64 26,034.39 |
1,0sq.64 24,77L.64 |
||
| Expenditure: | ||||
| Security Bonds Returned | 1,950.00 | 1,840.00 | ||
| Insurance | 3,610.11 | 3,320.79 | ||
| Maintenance | 1,356.06 | 623.03 | ||
| ReplaceWindows | 8,000.00 | 0.00 | ||
| Defibrillator(Donation) | 676.00 | 0.00 | ||
| Gas | 1,556.04 | t,574.12 | ||
| Electric | L,142.69 | 1,190.79 | ||
| Water | 3L9.9L | 271.68 | ||
| Caretaker | 5,799.96 | 5,466.66 | ||
| Secretary | 2,633.32 | 2,533.33 | ||
| Gardener | L30.00 | 130.00 | ||
| Telephone | 120.00 | 150.00 | ||
| PostageandStationery | 99,59 | 31.98 | ||
| CleaningMaterials | 123.43 | 463.86 | ||
| ReliefWorker | L43.72 | 481.73 | ||
| DonationtoStMargaretsChurch | 76.s0 | 200.00 | ||
| AccountancyFees | 120.00 | 120.00 | ||
| PoppyWreath | 2s.99 | |||
| TotalPayments | 27,983.32 | -27,983.32 18,397.95 | -19,397.96 | |
| Netof receipts/(payments) | -1,949.93 | 6,373.68 |
| 31stOctober2O2431st October 2023 | 31stOctober2O2431st October 2023 | |
|---|---|---|
| ff | ||
| CashFunds | ||
| NatwestReserveaccount | 0.00 | 0.00 |
| Natwest Currentaccount | 21528.89 | 22987.88 |
| CashinHand | 90.28 | 580.22 |
| lnvestmentAssets | ||
| CCLACharitieslnvestmentFund | ||
| Accumulation unitsheld449.6212018422.54) | ||
| Valuation | 83771..66 | 734L3.79 |
| L05,390.83 | 96,981.89 | |
| Reconciliation | ||
| Fundsheldatthe start oftheperiod | 96,981.89 | 89,404.44 |
| Receipts&payments Account | -1,948.93 | 6,373.68 |
| CCLAlnvestmentFund Gain/(Loss) | 10,357.87 | 7.203.77 |
| Funds Held atthe endoftheperiod | 105.390.83 | 96,981.89 |
| 31stOctober2O24 | 31stOctober2O24 | 31st October 2o23 | 31st October 2o23 | |
|---|---|---|---|---|
| f€ | f | |||
| Income:Hall Lettings | 22,983.75 | 21,88L.00 | ||
| SecurityBonds | 2,000.00 | 1,840.00 | ||
| NationalGridRent TotalReceipts |
1,050.64 26,034.39 |
1,0sq.64 24,77L.64 |
||
| Expenditure: | ||||
| Security Bonds Returned | 1,950.00 | 1,840.00 | ||
| Insurance | 3,610.11 | 3,320.79 | ||
| Maintenance | 1,356.06 | 623.03 | ||
| ReplaceWindows | 8,000.00 | 0.00 | ||
| Defibrillator(Donation) | 676.00 | 0.00 | ||
| Gas | 1,556.04 | t,574.12 | ||
| Electric | L,142.69 | 1,190.79 | ||
| Water | 3L9.9L | 271.68 | ||
| Caretaker | 5,799.96 | 5,466.66 | ||
| Secretary | 2,633.32 | 2,533.33 | ||
| Gardener | L30.00 | 130.00 | ||
| Telephone | 120.00 | 150.00 | ||
| PostageandStationery | 99,59 | 31.98 | ||
| CleaningMaterials | 123.43 | 463.86 | ||
| ReliefWorker | L43.72 | 481.73 | ||
| DonationtoStMargaretsChurch | 76.s0 | 200.00 | ||
| AccountancyFees | 120.00 | 120.00 | ||
| PoppyWreath | 2s.99 | |||
| TotalPayments | 27,983.32 | -27,983.32 18,397.95 | -19,397.96 | |
| Netof receipts/(payments) | -1,949.93 | 6,373.68 |
| 31stOctober2O2431st October 2023 | 31stOctober2O2431st October 2023 | |
|---|---|---|
| ff | ||
| CashFunds | ||
| NatwestReserveaccount | 0.00 | 0.00 |
| Natwest Currentaccount | 21528.89 | 22987.88 |
| CashinHand | 90.28 | 580.22 |
| lnvestmentAssets | ||
| CCLACharitieslnvestmentFund | ||
| Accumulation unitsheld449.6212018422.54) | ||
| Valuation | 83771..66 | 734L3.79 |
| L05,390.83 | 96,981.89 | |
| Reconciliation | ||
| Fundsheldatthe start oftheperiod | 96,981.89 | 89,404.44 |
| Receipts&payments Account | -1,948.93 | 6,373.68 |
| CCLAlnvestmentFund Gain/(Loss) | 10,357.87 | 7.203.77 |
| Funds Held atthe endoftheperiod | 105.390.83 | 96,981.89 |