## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
|**From**|01|Jan|2022|**To**|31|Dec|2022|
## Section A Reference and administration details
## **Charity name Grace Church Beckenham**
**Other names charity is known by**
**Registered charity number (if any)** 1164443
**Charity's principal address** Grace Church Beckenham
Church Office, Highland Road Bromley **Postcode** BR1 4AA
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Stephen Lock|Secretary|||
||Simon Cooke||||
||Michael Downing||_Until May 2022_||
||RosemaryWorboys||||
||Matthew Dew-Jones|ex-officio|||
||Ngan Thi Thu Jones||_Appointed March 2022_||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**2022**
**TAR**
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**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (adopted November 2015)
- (eg. trust deed, constitution) _Amended April 2020 for Change of Name_
How the charity is constituted Charitable Incorporated Organisation (Foundation)
- (eg. trust, association, company)
Trustee selection methods New Charity Trustees are appointed by existing Trustees, with due regard (eg. appointed by, elected by) to appropriate skills, knowledge and experience needed for the effective administration of the CIO. All Charity Trustees are required to subscribe and adhere to, in belief and lifestyle, the Statement of Faith included in the Constitution.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The organisational structure of Grace Church Beckenham is such that the spiritual government and leadership of the Church Fellowship, for the purposes of which the CIO has been established, rests with the Spiritual Leadership and to the extent to which the Charity Trustees are not synonymous with the Spiritual Leadership their powers are confined to the proper management and administration of the CIO and its resources in accordance with the provisions of the Constitution and in furtherance of its Objects. In so doing the Trustees have full and proper regard to the Spiritual Leadership provided always that they do not act outside their powers as conferred by the Constitution and by general law.
The Church is affiliated to the Fellowship of Independent Evangelical Churches (FIEC) (Registered Charity 1168037) who, amongst other things, provide a source of practical and legal advice (e.g. on Employment regulations, Data protection, Property etc.). Support is also received from The Co-Mission Initiative Trust (Registered Charity 1157383).
The Trustees have approved/implemented a number of **policies** (which are kept under regular review and updated as appropriate) including:
- **Safeguarding** & Child Protection Policy
- **Data Protection** Policy (Incl. updated GDPR **Privacy** Statement)
- Financial **Reserves** Policy and a **Financial Controls** Policy
- **HR** Policy (Personnel Handbook) for Employees
- **Health & Safety** Policy
- **Complaints** Procedure
The Trustees also have an established **Risk Register** to support the regular review and discussion of risk. Careful management of these has enabled the Trustees to be confident that, despite challenges, including those presented by wider economic conditions, GCB continues to be a ‘going concern’ and that, going forward, the CIO can continue to meet its objectives.
On appointment new Trustees are provided with a copy of:
- The Constitution
- The Charity Commission’s publication: _‘The Essential Trustee’_
- The latest Trustees’ reports/financial statements
New Trustees are required to assent to and sign the Statement of Faith contained in the schedule to the Constitution. All Trustees have also completed an automatic **disqualification declaration** .
**2022**
**TAR**
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## **Section C Objectives and activities**
**Summary of the objects of the** The Object of the CIO is for the public benefit the advancement of the **charity set out in its** Christian faith in Bromley and such other parts of the United Kingdom **governing document** and the world as the Charity Trustees may from time to time decide.
The Trustees have kept in mind the Charity Commission’s guidance on public benefit, and in particular guidance on charities for the advancement of religion, in the planning and delivery of all our activities.
Specifically, we aim to help any who are interested to find out more about the Christian faith, and to enable ordinary people to live out the Christian faith and to develop their knowledge and trust in Jesus Christ, through learning about the Gospel as declared in the Bible.
Our key focus is the provision of a **weekly Service** of worship, Bible teaching and prayer each Sunday. These meetings aim to provide instruction in the Christian faith both for those wishing to investigate its **Summary of the main activities undertaken for the** claims and those already committed to living as Christians, as well as pastoral support and care for all. Children of primary school age have **public benefit in relation to** their own activities for part of the time. **these objects (include within this section the statutory declaration that trustees have** GCB also provides other opportunities both before Sunday church and **mid-week** for people to study the Bible and discover the doctrines of the **had regard to the guidance** Christian faith in more detail; to hear from and to be updated on the work **issued by the Charity** of our various Mission Partners, and to provide for the mutual support **Commission on public** and encouragement of those attending. **benefit)**
Additionally, we hold a regular series of publicly advertised **Special Events** and **Courses** specifically for anyone from the local community looking for an introduction to, or to learn more about, the Christian faith. Our **website** also includes: an ‘Explore’ area for those wishing to discover more about Christianity or to engage with the important questions of life from a Christian perspective.
With the help of a dedicated team of volunteers, we also seek to help support those with young children, and especially those new to parenthood, though our weekly **Beckenham Babytalk** group.
## **Additional details of objectives and activities (Optional information)**
There is a keen contribution from **volunteers** at the church, and the Trustees are grateful for the valuable commitment of time and energy You **may choose** to include from all those involved in running Beckenham Babytalk and Family Fun further statements, where events during the week, those serving on various Rotas and those relevant, about: involved in Administration, Safeguarding, Publicity, Outreach and Finance throughout the year.
- policy on grantmaking;
• policy programme related In accordance with our objective, we are also keen to partner with those seeking to advance the Christian faith in other parts of the UK and the investment; world. Specifically, we help provide financial support for a children’s • contribution made by worker, sponsored by UFM Worldwide (Registered Charity 219946), in our volunteers. partner church (GracePoint Waiyaki Way) Nairobi, Kenya.
**2022**
**TAR**
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Section D Achievements and performance
**Summary of the main** Whilst Grace Church operates as a week round family, our regular **achievements of the charity** weekly **Sunday Church** service has continued to be the high point of our **during the year** activity. It was encouraging to see this grow during 2022, with new visitors most weeks and attendance up by a third since 2021 and a doubling in the number of people coming at least once a month. During the year we launched our **Head, Heart, Hands (HHH)** ‘Adult Sunday school’, meeting on several Sundays each term before the main service and providing an opportunity for anyone to explore the Christian faith in more depth and discuss how this works out in everyday life. We have been running four different groups for children on Sunday mornings **Grace Kids, Creche** , and (during HHH) parallel groups for older and younger children. During the year, both as numbers grew and the availability of facilities at Beckenham Place Mansion became more difficult to hire on a regular basis, the decision was made to move our main meeting location to the Harris Primary Academy Beckenham Green. From July this not only provided additional space, but a much more central Beckenham location within the community we seek to serve and has enabled us to meet at a more convenient time for everyone on a Sunday morning. **Mid-week** there have been regular small groups (Grace Groups), providing opportunities for studying the Bible and pastoral support, interspersed with whole church meetings for prayer and fellowship. A **Women’s book group** has been meeting weekly during term time to read and discuss encouraging Christian books and study the Bible together. There have also been opportunities for those who wish to meet in 1-2-1s/smaller groups. A range of **Special Events** and courses have been run, including Life Explored and Hope Explored (for those wishing to investigate the Christian faith) and an engaging and well-attended guest event with Rory Steyn (former chief body guard to Nelson Mandela) who shared both his deep respect for Mandela and how that shaped him, but also how a new found faith in Jesus Christ led him to explore truth and reconciliation not just within society, but with God. **Family Fun** – We looked to engage our local community during the year through launching a ‘Family Fun’ series of events, including an Easter Egg and Scavenger Hunt, a Family Quiz Night, a kids Light Party, a family Escape Room Challenge and Christmas Fun events. This attracted and proved popular with a large number of non-church guests from the community. Throughout 2022 the weekly group for Mums and Babies - **Beckenham Baby Talk** – continued to prove popular, providing an opportunity to meet and share together the highs and lows of the early days of parenting, though, given the nature of maternity leave, numbers have fluctuated over the months. In addition, together with local partner churches in Bromley and Croydon and experienced speakers, we ran a Parenthood Day in November to help encourage and support Christian parents. More widely, in addition to supporting our mission partner in Kenya (via UFM Worldwide), we have provided financial contributions through the European Missionary Fellowship to help Christians in Ukraine and to our local branch of Christians Against Poverty to help in their work amongst those facing financial issues and debt in the community.
**2022**
**TAR**
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## **Section E Financial review**
**Brief statement of the** The Trustees have an approved Policy on Reserves which aims to hold **charity’s policy on reserves** in reserve sufficient general funds to cover a minimum of three month’s average expenditure. The aim is to mitigate against unanticipated reductions in regular income; significant cash flow fluctuations and/or sudden/one-off unbudgeted increases in expenditure, to help ensure stability in the operation of the CIO, particularly in respect of the employment of staff engaged to advance the objects of the Trust. The level of reserves is monitored regularly and reported to the Trustees for review at each of their meetings. At the report year-end date (Dec 2022) the level of the reserves stood in excess of 5 months average monthly spend (all unrestricted funds).
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
- You **may choose** to include Grace Church Beckenham (GCB) is dependent principally on regular additional information, where voluntary giving from members of the congregation (and recovery of relevant about: associated Gift Aid where appropriate) to sustain its activities. During • the charity’s principal 2022 GCB was also in receipt of grants totalling £26,667 from The CoMission Initiative Trust (Registered Charity 1157383) to assist in meeting
- sources of funds (including the costs of an Assistant Minister. Over the year, total Expenditure of
- any fundraising); £121k was matched by total Income of £134k.
- how expenditure has _Employees_
- supported the key objectives The charity had two employees (Senior Minister and Assistant Minister)
- of the charity; throughout the year. The holder of the office of Senior Minister is
- • investment policy and automatically (“ex-officio”) a Charity Trustee paid from the Trust under objectives including any specific provision in the CIO constitution (which includes required ethical investment policy absence from any discussion/decisions relating to personal benefit). adopted. In 2022 the ex-officio Trustee was in receipt of payments of £30,067 (gross pay and pension) and was required to live in accommodation funded by the CIO for the better performance of his duties. No employees earn over £60k for this charity.
No other amounts were paid or are payable to any other Trustee or to any person connected to them.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Stephen Peter Lock
**Position (eg Secretary, Chair, etc)** Secretary **Date** 1 Sept 2023
**2022**
**TAR**
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**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of Grace Church Beckenham On accounts for the year Charity no ended 31 December 2022 (if any) 1164443 Set out on pages 8 - 9** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2022** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention ( ~~other than that disclosed below~~ *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date: Name: David Whybrow Relevant professional qualification(s) or body (if any): Address: 35 Brockenhurst Road Addiscombe CR0 7DR**
6
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
7
||**Charity Name**
**Grace Church Beckenham**|**Charity Name**
**Grace Church Beckenham**|**Charity Name**
**Grace Church Beckenham**|**Charity Name**
**Grace Church Beckenham**|**Charity Name**
**Grace Church Beckenham**|**No (if any)**
**1164443**|**No (if any)**
**1164443**|**No (if any)**
**1164443**|**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
||**For the period**
**from**||Period start date
**1-Jan-22**||**To**||Period end date
**31-Dec-22**|||
|||||||||||
|**Section A Receipts and payments**||||||||||
|**Unrestricted**
**funds**
**A1 Receipts**
**to the nearest**
**£**|||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|Voluntary Giving|**85,460**||**-**||**-**||**85,460**||**82,128**|
|Gift Aid|**20,375**||**-**||**-**||**20,375**||**20,345**|
|Parents & Toddlers|**1,014**||**-**||**-**||**1,014**||**130**|
|Events|**488**||**-**||**-**||**488**||**1,109**|
|Other|**26,780**||||**-**||**26,780**||**14,381**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**
_(Gross income for_
_AR)_|**134,117**||**-**||**-**||**134,117**||**118,092**|
|||||||||||
|**A2 Asset and investment**
**sales, (see table).**||||||||||
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**A3 Payments**
**_Sub total_**
**_Total receipts_**|**-**||**-**||**-**||**-**||**-**|
|||||||||||
||**134,117**||**-**||**-**||**134,117**||**118,092**|
|||||||||||
|Salaries and National Insurance|**47,033**||**-**||**-**||**47,033**||**46,652**|
|Pensions|**5,166**||**-**||**-**||**5,166**||**5,038**|
|Other Staff Costs|**6,444**||**-**||**-**||**6,444**||**-**|
|Rented Accommodation|**40,684**||**-**||**-**||**40,684**||**40,234**|
|Venue Hire|**10,088**||**-**||**-**||**10,088**||**2,790**|
|Events & Publicity|**1,082**||**-**||**-**||**1,082**||**2,533**|
|Admin & Other|**4,074**||**-**||**-**||**4,074**||**3,685**|
|Insurance|**225**||**-**||**-**||**225**||**295**|
|Mission Partners|**6,338**||**-**||**-**||**6,338**||**4,620**|
|**_Sub total_**|**121,133**||**-**||**-**||**121,133**||**105,847**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**A6 Cash funds last year end**
**A5 Transfers between funds**
**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_**
**_Cash funds this year end_**|**-**||**-**||**-**||**-**||**-**|
|||||||||||
||**121,133**||**-**||**-**||**121,133**||**105,847**|
|||||||||||
||**12,985**||**-**||**-**||**12,985**||**12,245**|
||**-**||**-**||**-**||**-**||**-**|
||**39,422**||**-**||**-**||**39,422**||**27,177**|
||**52,407**||**-**||**-**||**52,407**||**39,422**|
|||||||||||
GCB Accounts 2022
8
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**|**Details**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||Bank Current Account||**44,299**||**-**||**-**|
||Bank Savings Account||**8,108**||**-**||**-**|
||||**-**||**-**||**-**|
|**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|December Gift Aid Claim
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature||**52,407**||**-**||**-**|
||||||OK||OK|
||||**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,699**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Stephen Lock
Print Name||||**Endowment**
**funds**
**to nearest £**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**When due**
**(optional)**|
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
||||||||Date of
approval|
||||Stephen Lock||||Sep-23|
|||||||||
GCB Accounts 2022
9