## **FRIENDS OF KINMEL BAY COMMUNITY LIBRARY AGM THURSDAY MAY 25[th] , 2023** ## **CHAIRPERSON’S REPORT** The last AGM for Friends of Kinmel Bay Community Library was in April 2018. Many things have changed since the New Trustees were elected, resignations, old faces re-elected. Which brings us to the present committee. We have come through Covid not entirely unscathed, as new legislation regarding the running of charities both from the Charities Commission and the banks, proves to be both challenging and time consuming. Just to re-cap in the purpose that the charity serves. In 2015 we were approached by CCBC Library Service to take on Kinmel Bay Library for it to become a Community Library and for the friends to take on upkeep of the library building only. The library service would keep control of the library (books etc) and the staffing. We were given a 25year lease with a peppercorn rent and a review every 5 years. An opt out clause was included with either side giving a six-month notice should the venture not be successful. The town council supported this with a grant to get things started. In 2016 we became a charity. Over the last three years the Local Council has supported the library service with a donation so that books and services don’t need to be cut. We need more people to join the library, use its services, take out books, these are the numbers that count. The SLA (service Level agreement) by CCBC should have been reviewed in 2020/21 but was delayed because of covid, hence the request for group numbers and figures etc. These have been difficult to calculate as Library Members can now return or take out any books from any library, and of course membership is subject to GDPR. ## **GROUPS** The library now opens on a Saturday morning 10am-1pm. (run by volunteers) We are in discussion with the two nursing homes in the area and CCBC’s Wellbeing Team to restart the dementia café. We are hoping to start the book club (run by volunteers) The children’s groups continue to use the library on Tuesday and Thursday afternoon. ## **LOOKING FORWARD** The future of the library depends on its footfall, and we feel that the general public are still hesitant about going out and mixing since covid. We must put previous grievance’s aside and work together to make KINMEL BAY LIBRARY a place people want to visit and be made to feel welcome. Anyone wishing to become a trustee can apply, but please note they must agree to go through DBS and credit checks as required by both the Charity Commission and the Bank. ||**Friends of kinmel Bay Community Library**|**Friends of kinmel Bay Community Library**|**Friends of kinmel Bay Community Library**|**No (if any)**
**1164414**|**No (if any)**
**1164414**|**No (if any)**
**1164414**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
6th April 2022|**To**||Period end date
5th April 2023||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1975**
**553**
**250**
**5000**
**-**
**-**
**-**
**-**
**7778**
**-**
**-**
**-**
**7778**
**200 # **
**155 # **
**96 # **
**80 # **
**823 # **
**2455 # **
**197 # **
**166 # **
**4,172 # **
**-**
**-**
**-**
**4,172**
**3,606**
**-**
**-**
**3,606**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**1975**
**553**
**250**
**5000**
**-**
**-**
**-**
**-**
**7778**
**-**
**-**
**-**
**7778**
**200**
**155**
**96**
**80**
**823**
**2455**
**197**
**166**
**-**
**4,172**
**-**
**-**
**-**
**4,172**
**3,606**||**Last year**
**to the nearest £**| |Donations|**1975**||||||**-**| |ConwyCBCgrant|**553**||||||**-**| |ConwyCBCgrant|**250**||||||**-**| |Welshgovernmentgrant|**5000**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**7778**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |Adult Learning|**200 **||||||**-**| |Recharge to CBCgas and electricity|**155 **||||||**-**| |Zurich Insurance Public Liability|**96 **||||||**-**| |Personal Hygiene Services|**80 **||||||**-**| |Cleaning,incl. materials and windows|**823 **||||||**-**| |New kitchen and fitting|**2455 **||||||**-**| |Recharge to CBC insurance|**197**||||||**-**| |Recharge to CBC maintenance|**166 **||||||**-**| ||||||||**-**| |**_Sub total_ **|**4,172**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**3,606**|**-**|**-**||**3,606**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**3,606**|**-**|**-**||**3,606**||**-**| CCXX R1 accounts (SS) 17/04/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Signature
Mariette G. Roberts|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
MARIETTE GALE ROBERTS|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Mariette G. Roberts|MARIETTE GALE ROBERTS|27/01/2024| ||||| CCXX R2 accounts (SS) 17/04/2024 2