REGISTERED COMPANY NUMBER: 09679816 (England and Wales) REGISTERED CHARITY NUMBER: 1164398
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 December 2024
for
Southport Dramatic Club
Topping & Company Chartered Accountants 209 Liverpool Road Birkdale Southport Merseyside PR8 4PH
Southport Dramatic Club
Contents of the Financial Statements for the Year Ended 31 December 2024
| Page | |||
|---|---|---|---|
| Operating and Financial Review | 1 | ||
| Report of the Trustees | 2 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 13 |
| Detailed Statement of Financial Activities | 14 | to | 15 |
Southport Dramatic Club
Operating and Financial Review for the Year Ended 31 December 2024
The Theatre and the Club have slowly recovered from Covid from which we received very little help at the time compared with other venues
The year has produced a net income i.e. profit of of £22,148, which is well down on the previous year, which was artificially higher due to an unexpected, though very welcome, legacy of £175,077 that the Club received.
Approved by order of the board of Trustees on the 23rd June 2025 and signed on its behalf by
....................................................................................................
A J Gorse - Hon Treasurer
Page 1
Southport Dramatic Club
Report of the Trustees for the Year Ended 31 December 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives of the Company are the production and performance of Dramatic Plays, the encouragement of Dramatic Art and the raising of funds for charitable purposes.
Public benefit
The Charity Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.
FINANCIAL REVIEW
Reserves policy
The Charity's unrestricted funds at the 31 December 2024 amounted to £1,117,920 (2023: £1,095,772 ) and are held for the Charity to continue its existence for the foreseeable future to accomplish its objectives and activities as outlined above.
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. None of the Charity's funds are designated for specific charitable purposes.
Going concern
The Trustees are satisfied that they have sufficient funds to continue to meet the main objectives of the Charity.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Organisational structure
On the 10th July 2015 this Charitable Incorporated Organisation, limited by guarantee, was formed in the name of Southport Dramatic Club (Company Number 9679816).
At a Trustees' meeting, of the Southport Dramatic Club (Unincorporated Charity, No: 221585), on the 19th January 2016 and ratified at an Extra General Meeting on the 18th April 2016, it was resolved, under the terms of the Club's Trust's Deed, that the Charity, known as Southport Dramatic Club (Charity Number: 221585) be dissolved and all of the assets and liabilities of the Club be transferred directly to the new Charitable Company (Charity Number: 1164398).
As such the Club's Board of Management was dissolved, with the existing Club Trustees being appointed as Directors of the new Charitable Company.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
09679816 (England and Wales)
Registered Charity number
1164398
Page 2
Southport Dramatic Club
Report of the Trustees for the Year Ended 31 December 2024
Registered office
Little Theatre Hoghton Street Southport Merseyside PR9 0PA
Trustees
Miss F M Percival (resigned 24.6.24) A V Newport Mrs S J Unsworth Miss T L Hirsch G A Gosling (resigned 24.6.24) Miss L D Haywood R Roberts-Beardsell (resigned 23.6.25) Mrs D P Hutchinson Mrs K Miles-Roberts S K Pritchard (appointed 24.6.24) Miss C E Leight (appointed 24.6.24) P P MacGregor-Forshaw (appointed 23.6.25)
Independent Examiner
Topping & Company Chartered Accountants 209 Liverpool Road Birkdale Southport Merseyside PR8 4PH
Solicitors
Weightmans LLP 100, Old Hall Street Liverpool L3 9QJ
Bankers
Nat West Bank Plc 130 Lord Street Southport Merseyside PR9 0AB
Approved by order of the board of trustees on 23 June 2025 and signed on its behalf by:
Mrs K Miles-Roberts - Trustee
Page 3
Independent Examiner's Report to the Trustees of Southport Dramatic Club
Independent examiner's report to the trustees of Southport Dramatic Club ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Topping & Company
Topping & Company Chartered Accountants 209 Liverpool Road Birkdale Southport Merseyside PR8 4PH
23 June 2025
Page 4
Southport Dramatic Club
Statement of Financial Activities for the Year Ended 31 December 2024
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Other trading activities 2 Investment income 3 Total EXPENDITURE ON Raising funds Charitable activities COST OF CHARITABLE ACTIVITIES GOVERNANCE COSTS Total NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
31.12.24 Unrestricted funds £ 886 373,834 5,168 21,086 400,974 1,225 144,688 232,913 378,826 22,148 1,095,772 1,117,920 |
31.12.23 Total funds £ 175,077 |
|---|---|---|
| 309,277 | ||
| 9,356 | ||
| 12,400 | ||
| 506,110 | ||
| 1,059 | ||
| 151,672 | ||
| 218,743 | ||
| 371,474 | ||
| 134,636 | ||
| 961,136 | ||
| 1,095,772 |
The notes form part of these financial statements
Page 5
Southport Dramatic Club
Balance Sheet 31 December 2024
| Notes FIXED ASSETS Tangible assets 6 CURRENT ASSETS Stocks 7 Debtors 8 Cash at bank and in hand CREDITORS Amounts falling due within one year 9 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 11 Unrestricted funds TOTAL FUNDS |
31.12.24 Unrestricted funds £ 753,237 4,779 5,299 400,078 410,156 (45,473) 364,683 1,117,920 1,117,920 1,117,920 1,117,920 |
31.12.23 Total funds £ 726,887 4,990 4,038 402,655 |
|---|---|---|
| 411,683 | ||
| (42,798) 368,885 1,095,772 |
||
| 1,095,772 | ||
| 1,095,772 1,095,772 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
Southport Dramatic Club
Balance Sheet - continued 31 December 2024
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 23 June 2025 and were signed on its behalf by:
K Miles-Roberts - Trustee
The notes form part of these financial statements
Page 7
Southport Dramatic Club
Notes to the Financial Statements for the Year Ended 31 December 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.Where income is received in advance of a performance or other specified service it is deferred until the Charity is entitled to that income. For Legacies, entitlement is taken as the earlier of the date on which the estate is finaliseddistribution distrubution is received from the estate.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Land and property are not depreciated as the Charitable Company maintains the property in a state of good repair and it is considered that the residual values are such that the depreciation is not significant.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Corporation taxation
The Charity is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.charity
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 8
Southport Dramatic Club
Notes to the Financial Statements - continued for the Year Ended 31 December 2024
2. OTHER TRADING ACTIVITIES
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 31.12.24 | 31.12.23 | ||
| £ | £ | ||
| Social & Fundraising events | 3,033 | 6,631 | |
| Social lotteries | 2,135 | 2,725 | |
| 5,168 | 9,356 | ||
| 3. | INVESTMENT INCOME | ||
| 31.12.24 | 31.12.23 | ||
| £ | £ | ||
| Rents received | 9,000 | 8,000 | |
| Deposit account interest | 12,086 | 4,400 | |
| 21,086 | 12,400 | ||
4. TRUSTEES' REMUNERATION AND BENEFITS
In respect of their duties as Trustees, none received any emoluments in the period other than reimbursement of costs incurred, where applicable.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023.
Honorarium
As in previous years it is the practice of the Charity to offer and pay an honorarium, where applicable.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 31.12.24 | 31.12.23 | |
|---|---|---|
| Full time equivalent employees | 2 | 2 |
No employees received emoluments in excess of £60,000.
continued...
Page 9
Southport Dramatic Club
Notes to the Financial Statements - continued for the Year Ended 31 December 2024
6. TANGIBLE FIXED ASSETS
| 6. | TANGIBLE FIXED ASSETS | |||
|---|---|---|---|---|
| Freehold | ||||
| property | ||||
| £ | ||||
| COST | ||||
| At 1 January 2024 | 726,887 | |||
| Additions | 26,350 | |||
| At 31 December 2024 | 753,237 | |||
| NET BOOK VALUE | ||||
| At 31 December 2024 | 753,237 | |||
| At 31 December 2023 | 726,887 | |||
| Included in cost or valuation of land and buildings is freehold land of £595,431 (2023 - | £595,431) | which is n | ||
| depreciated. | ||||
| 7. | STOCKS | |||
| 31.12.24 | 31.12.23 | |||
| £ | £ | |||
| Stocks | 4,779 | 4,990 | ||
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.12.24 | 31.12.23 | |||
| £ | £ | |||
| Trade debtors | 1,700 | 3,882 | ||
| Other debtors | 318 | 156 | ||
| VAT | 2,900 | - | ||
| Prepayments | 381 | - | ||
| 5,299 | 4,038 | |||
Included in cost or valuation of land and buildings is freehold land of £595,431 (2023 - £595,431) which is not depreciated.
continued...
Page 10
Southport Dramatic Club
Notes to the Financial Statements - continued for the Year Ended 31 December 2024
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Bank loans and overdrafts (see note 10) Trade creditors Social security and other taxes VAT Accruals Deferred Subscribers' Income 10. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Bank overdrafts 11. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS |
At 1.1.24 £ 1,095,772 1,095,772 Incoming resources £ 400,974 400,974 |
31.12.24 £ - 16,583 - - 2,030 26,860 45,473 31.12.24 £ - Net movement in funds £ 22,148 22,148 Resources expended £ (378,826) (378,826) |
31.12.23 £ |
31.12.23 £ |
31.12.23 £ |
|
|---|---|---|---|---|---|---|
| 8 | ||||||
| 15,583 (1,601) 108 1,840 26,860 42,798 |
||||||
| 31.12.23 £ |
||||||
| 8 | ||||||
| At 31.12.24 £ 1,117,920 1,117,920 Movement in funds £ 22,148 22,148 |
||||||
continued...
Page 11
Southport Dramatic Club
Notes to the Financial Statements - continued for the Year Ended 31 December 2024
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.1.23 £ Unrestricted funds General fund 961,136 TOTAL FUNDS 961,136 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 506,110 TOTAL FUNDS 506,110 A current year 12 months and prior year 12 months combined position is as follows: At 1.1.23 £ Unrestricted funds General fund 961,136 TOTAL FUNDS 961,136 |
Net movement in funds £ 134,636 134,636 Resources expended £ (371,474) (371,474) Net movement in funds £ 156,784 156,784 |
At 31.12.23 £ 1,095,772 1,095,772 Movement in funds £ 134,636 134,636 At 31.12.24 £ 1,117,920 |
|
|---|---|---|---|
| 1,117,920 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 907,084 907,084 |
Resources Movement expended in funds £ £ (750,300) 156,784 (750,300) 156,784 |
Resources Movement expended in funds £ £ (750,300) 156,784 (750,300) 156,784 |
|---|---|---|---|
| 156,784 |
continued...
Page 12
Southport Dramatic Club
Notes to the Financial Statements - continued for the Year Ended 31 December 2024
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2024.
13. LEGAL STATUS OF THE TRUST
The Trust is a Company limited by guarantee and has no share capital. The liability of each Trustee member and Full Member, who has served as a Full Member for a continuous period of five years, in the event of a winding-up is limited to £1.
Page 13
Southport Dramatic Club
Detailed Statement of Financial Activities for the Year Ended 31 December 2024
| for the Year Ended 31 | December 2024 | |
|---|---|---|
| 31.12.24 | 31.12.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Legacies | - | 175,077 |
| Donations | 886 | - |
| 886 | 175,077 | |
| Other trading activities | ||
| Social & Fundraising events | 3,033 | 6,631 |
| Social lotteries | 2,135 | 2,725 |
| 5,168 | 9,356 | |
| Investment income | ||
| Rents received | 9,000 | 8,000 |
| Deposit account interest | 12,086 | 4,400 |
| 21,086 | 12,400 | |
| Charitable activities | ||
| Box Office | 185,077 | 139,526 |
| Youth Theatre | 26,720 | 26,707 |
| Bar Income | 69,914 | 63,888 |
| Programme Sales | 6,083 | 4,081 |
| Programme Advertising | 1,482 | 2,875 |
| Sponsorship Income | 900 | 1,225 |
| Servery | 15,240 | 7,928 |
| Ice Creams | 20,111 | 15,507 |
| Sweets | 3,016 | 2,870 |
| Membership Subscriptions | 9,867 | 8,762 |
| Sundry Income | 130 | 124 |
| Rentals from Sublets | 35,294 | 35,784 |
| 373,834 | 309,277 | |
| Total incoming resources | 400,974 | 506,110 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Fundraising Costs | 1,225 | 1,059 |
| Charitable activities | ||
| Licences & Books | 7,491 | 26,041 |
| Carried forward | 7,491 | 26,041 |
This page does not form part of the statutory financial statements
Page 14
Southport Dramatic Club
Detailed Statement of Financial Activities for the Year Ended 31 December 2024
| 31.12.24 | 31.12.23 | |
|---|---|---|
| £ | £ | |
| Charitable activities | ||
| Brought forward | 7,491 | 26,041 |
| Staging Expenses | 41,015 | 27,102 |
| Programmes & Posters | 15,299 | 11,999 |
| Photography | 3,540 | 1,062 |
| Advertising | 5,395 | 3,995 |
| Sponsor Expenses | 170 | - |
| Servery | 3,404 | 3,034 |
| Ice Cream & Sweets | 12,944 | 10,283 |
| Youth Theatre | 4,294 | 8,713 |
| Bar Expenses | 46,793 | 49,101 |
| Members Social Events | 4,343 | 10,342 |
| 144,688 | 151,672 | |
| Support costs | ||
| Management | ||
| Wages | 29,127 | 26,718 |
| Premises, repair & admin costs | 173,553 | 164,087 |
| Accountancy Fees | 4,381 | 4,147 |
| Legal & Professional Fees | 3,575 | - |
| Sundry Expenses | 2,702 | 2,409 |
| Bank Charges | 4,279 | 4,880 |
| Irrecoverable Input Vat | 15,296 | 16,502 |
| 232,913 | 218,743 | |
| Total resources expended | 378,826 | 371,474 |
| Net income | 22,148 | 134,636 |
This page does not form part of the statutory financial statements
Page 15