CPkELMSFORD MALE VOICE CPIOIR Trustees, Report for the year ended 31 December 2023 Trustee Report The Trustees present their Report and Financial Statements for the year ended 31 December 2023. The accounts have been prepared in accordance WFth the accountin8 policies and comply wlth the Charity's Constitution and applicable law. Registered Address Chelmsford Male vol Choir (CMVC) is registered as a charity at: Cowell's Court, Nathans Lane, Highwood, CMI 3RF. Strurture. Governance and Management Chelmsford Male Voice Choir {CMVC) was registered as a Charitable Incorporated Organisation (CIO) number 1164392 on 12 November 2015 and is governed by the Trustees in accordance with a Constitution adopted by the members on 10 November 2015. The Trustees The current Trustees and those appointed during 2023 are shown below: James Johnson Brian Farmer Keith Ellis Paul Smith Trevor Smith Alan Cowell Kevin Thomas Richard Knight Chaimian Deputy Chaimian Secretary Music Dirertor Treasurer Concert Manager Webmaster Recruitment and Publicity Appointed 28 February 2023 Appointed 6 February 2023 Appointed 6 February 2023 Trustees are expected to serve for an init4al thretryear te and may then stand down, or, if eligible, offer themselves for re*lection. In accordance with the provislons of the CMVC Constitution, one-third of the Trustees are required to retire from office at each Annual General Meeting. If the numberof Trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office. but if there is only one Trustee. he or she shall retlre. This allows the Choir to benefit from the experience of the Trustees during their 3-year term and, if continuin& to be able to guide and support newty-elerted Trustees in their roles. Chelmsford Male Voice Choir To be Submitted to the AGM on 27 February 2024
Pursuant to clause 13 {1)(bl and {c}, of the CMVC Constltution, one-third of the Trustees who have been longest in office since their last appointment or reappointment as a Trustee are required to retire on a rotational basis. This would require Keith Ellis and Trevor Smith to retire as Trustees at the forthcoming Annual General Meeting. Kelth Ellis as Secretary, and Trevor Smith as Treasurer, have each requested that volunteers put their names forward to be considered for appointment as Trustees in each of these roles, subject to members. approval at the AGM. In the absence of any volunteers each of them is prepared to continue in their roles for one final year and if so required will offerthemselves for re-election as Trustees at the forthcoming Annual General Meeting to continue in their respective roles until the conclusion of the Annual General Meeting in 2025. CMVC Music Dlrertor Paul Smith Bmus {Hons) The Trustees considerthat CMVC has benefffted enormously from the appointment of Paul Smith as Music Direttor of the Choir in January 2023 during which time Paul has made great strides towards bringing the Choir up to full concert perforniance standard. Paul Is currently the Musical Direttor for Allegro, an Essex based mixed choir of 16 singers and is experienced In arranging music to fit the requirements of the choir and musicians. In addition. Paul is also Head of Music at South Essex College where he teaches on the Music Diploma and Degree programmes, specialising in Music Sin8in& Voice Coaching and Music Theory. CMVC Accornpanlsts Sue Edwards has been crucial to the Choirfs development and continued success during 2023 and in addition to being an exemplary accompanist. has supported the Choir in undertaking a variety of additional roles. not least in organisin8 our musio The Trustees, on behalf of the members, duly wish to record their appreciation of Sue Edwards in her unstinting support of the Choir. When Sue was unavailable, Simon Schultz kindly stepped-in to accompany the Choir, whlch was much appreciated. Objectlves The objettlves of the CIO are to promote, improve, develop and maintain public education in the appreciation of the art and science of choral music in all its aspetts by the presentation of public choral concerts and by such other ways as the members. through the Trustees, shall determine from time to time. Chelmsford Male Volce Choir To be Submitted to the AGM on 27 February 2024
Artlvltles Chelmsford Male Voice Choir condurts rehearsals at Trinity Methodist Church, Rainsford Road, Chelmsford on Tuesday evenings. The choir has 44 members and has established itself in the local communvty through a programme of concerts coverin8 a wide variety of music. CMVC members are encouraged to improve their skills by memorising the repertoire, artively listen to each other slngln8 to maintain a well-balanced sound and to work at home on their individual parts so as to make the best use of tFme at weekty rehearsajs. Benefrt The Trustees are aware of their responsibilities to work for the public good under the guidance of the Charity Commission. During 2023 we collected funds for Essex Dementia Care generously donated by members of the audience at our concerts in Chelmsford. The importance of this support was underlined as we were sad to see one of ourprincipal members decide to retire from the CMVC after many years of valued membership due to his dementia. We were therefore delighted to present a cheque for £550 to Essex Dementia Care on 16th January 2024. Finan¢ial Revlew The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy the financial position of the choir. Finances are discussed at committee meetings and forecasts are used for guidance throughout the year. This enables the Trustees to be aware of the financlal position of the choir and to ensure that the accounts comply with Charity legislation. It is also the Trustees, responsibility to safeguard the assets of the choir and to take reasonable steps to prevent or detert fraud and other irre8ularities. CMVC'S income is below the threshold at whith the law requires it to have its accounts audited, and the Trustees submit the accounts to members for review before being considered for approval at the Annual General Meeting. The fixed costs of running the choir are principally met through members, subscriptions, donations and income from ticket and merchandise sales at concerts. Additionally. the choir runs other fund- raising attivities which are intended to create a surplus for the benefft of the choir itself and for third-party good causes. Total income for 2023 was £13,873 (2022: £8,202), total expenses were £13,013 (2022.. £13,241). The surplus for the year was £86012022 deficit £5.039). At 31 December 2023. the balance held in the CMVC CIO account at Metro Bank plc was £5,867 which included £60212021.. £477) in the Members. Social Fund and £550 collected for Essex Dementia Care. Reserves Pollcy The Trustees have not currently set a reserves policy for 2024 but will keep this under review. Risk Management The Trustees are responsible for identifyin& assessing and managing risk. They use website information including that provided by the Charity Commission and Making Music- a national or8anisation to which the choir is affiliated- in order to malntain awareness of chan8in8 legislatlon. Chelmsford Male Voice Choir To be Submitted to the AGM on 27 February 2024
The Trustees are responsible for obtaining appropriate insurance cover and for ensuring that the choir complies with copyri8ht and performing rights law. Privacy The Trustees have adopted a Privacy Policy to safeguard the interests of its members In accordance with the requirements of the General Data Protection Regulation. Flnandal Rlsks In addltion to keeping proper accounting records, the Trustees review projections of the costs and revenues of forthcomln8 concerts and events to assure themselves that there is a reasonable expettation that these will produce a surplus; or that in the event of making a loss, this can be offset from choirfunds. Health and Safety Rlsks For rehearsals at Trinlty Methodlst Church, the choir complies with the policles lald down by the church. For concerts In other venues, the concert manager will check venues in advance to assess risks and fom)ulate an appropriate strategy. On the day of the concert, he will perform a vlsual check for hazards, asses5 the Heafth, Safety and Fire risks and will take actlon to prevent accldents such as securln8 loose cables, or dealing wlth trip hazards. The concert manager wlll ensure that an approprlate person from eltherthe Cholrorthe venue makes a Health and Safety announcement at the start of each event. Flnandal A$slstance Opportunltles The Trustees have rewstered CMVC CIO with HMRC in order to benefft from Gift Ald, which can be claimed on part of the choirfs ell8lble income. Addltionally, the Trustees pursue opportunities to submit grant applicatlons to charitable foundatlons where approprlate. During 2023 the Choir was a registered charity with Amazon Smile, a pro8ram that donated 0.5% of eli8ible purchases made wlth Amazon. to a charity nominated by the purchaser. Amazon ceased thls support to charities with effett from 20th February 2023. However, the choir recelved £28 from Amazon In the year under revlew. CMVC Is registered as a °Good Cause. with The Essex Lottery. has its own pa8e on the Essex Lottery website and receives 50% of all ticket sales made where the Choir is the nominated -Good Cause". Supporters who buy lottery tickets have a chance of winning prizes of up to £25.0(A). During 2023 the Choir received £512 from the Essex Lottery. Approved by the Trustees on XX February 2024 James Johnson - Chairman Keith Ellis - Secretary Appendix: Income and Expenditure Accounts Chelmsford Male Voice Choir To be Submitted to the AGM on 27 February 2024
Chelmsford Male Voice Choir CIO 2023 What It costs to ¥uTr CMVC CJO Ilonoraria HI ofTrlfity Method6st Chwth MU¢ man& Musl¢Subs & 1rarrte PrfntlnB Zoorn Fees New Folders Stckers and eanners Webshe Dtynaln Name Defibrllator andTralnln¢ MD Interv1 Expenses Keys to mu¢ Cèbjnet Joanne Schth Lea 61ft NewSh1rt5 Ioefidtl £ IrKome Expendlture surp$/ IOeficStl £ 740 -2.850 43 -213 -79 .714 -250 -252 -115 -651 461 -1,374 -32 -j4 .714 .9.495 meMr$. 5ubsrriptions DonOn5 Payments Re¢ved for Masks Payments forshtrts & Jumpws VIC'5 8ox 2.715 851 2,72S 35 4,581 4,914 -9.495 .9,732 6,292 Concèrts¥nd Fundrn l()J Club CMVCCoft¢erts Chrfstmas Gètherfw 2021 Note I Chrtstmas G•thwlTrq 2022 Chrt5tmas 6h•r1 2023 Nots 2 •n C•well s B8Q Essex Lottery Amaion Smlle G5ftAld Essex Dmentla Care co1Cti Incorn•fr•m thncorts i 1,245 4A16 -550 -L536 461 427 iio -740 1246 i.n6 .1,4rKI 402 24Q 612 612 31 629 28 491 491 550 roT 5.774 tsA73 -13.013 1.253 -5,039 -13,241 ChirFund&" 8alanc• browtorwafd 5vrplus/lDefieI forthe year Chrfstma5 Gathertn8 Raffle Note3 Adjustments for roundl Tot•1 Cwr Fwdi .5,039 io 4,997 Bank Balances3tarend.. CuttentAccaunt Member5, Scflal Fund E55ex Dementia Qfe Colet Totsl C•h •tBa+ 477 550 4,520 477 Ilote l Furthqr meal paVmv1OttlrY £110 lorthe 2021 GathotyvErecÉi¥ed knjahuary 2022 Note 2 Inclvdes refund of E4W depo*tforthe2022 Gatherfn8 Nots 3 The Christmas Raffle ralsed £125 wNch was pahl intothe CWcÈank£Ijan¥ 2024