Cherhill Village Hall Registered Charity Number 1164373 Trustees. Annual Report and Accounts for the Year Ended 31 December 2024 Cheth￿l v￿•￿e H4. The Street. Cher￿. Cakne, SN11 W Chem Vthge • Re•fjlued Chaiity ￿ EWd and Wales Ch•ity rrtb. 1164373 Cherhill Village Hall Trustees Annual Report and Accounts 2024 Contents Tru61ee6 Annual Rewl 2￿24.......................................................,......,.........,,......,...........,...........,,.............,... Inlrc¥JuctwJn........................ Objectiv•$ arKI Activitw. ................ Achievemenls 8ThJ Perf(￿anCe................................................................................................................... Financial Rev¢ew.................................................................-.-....................................................................... Structure, Govemanca ar#J Mwwont..... . Refererte and Admini$trati¥e Details.................................................. DeCiarat￿n3..... .... . Independent Examineffs Rewt... Slatemenl cl Fin¥￿481 Aclivilw.............................................................. ........................................................ Balance Sheot.......................-.......................................................................................................................... Notes loth&Accounl$........... Accounting Policies .. Analysis of Income... Analysis of Expendrtwe......................................................................... . .........................................12 Tangiblo Fixed Assot$................................................................ ......................................................13 Dabtors ........................................................................................,..................... .............................. 13 Credilorg and L￿blI￿￿.....................................................................................................................l3 Funds ............................................................................................................................................. .13 11 PagE20113 Cherhill Willage Hall Trustees Annual Report 2024 Introduction The Truslges wèsenl their annual rap&t and aoxu)ts fc* the ended 31 st Oecemb8r 2024. along with the repJrt of the Indeperbjent Examiw. Objectlves and Actlvltles Pury)0$0 The main purp)s8 of ts Ch¥ty ts to WCNwJe mav)tain a Villag8 Hall for relxeational, social arvj educational odivilies that berths tho inh*rU•ts of Chethill arvj th8 surrourKling community. Acllvltlos The Village Hall premises are avaiwb fty hire by r•¢xeational and leisure aCtivrt￿$, clasS8S. meetings ￿ other fi￿ctIOns. Addrt￿nally, vafKYJS events Ll)en to th& ccfflmunrty are hesd. The facilli￿$ are maintained to enwro safe OxacLrth￿ of th8 activrti8$ arKI evonts. Cherhill Village Hall. now over 40 years old. has an ¢¥FhJrtunity for a new faolrty lo better meet ¢onlemporary needs. The new hall has ptaming pemiis$￿ needs sonrfunl fwding to slart ￿nstrUc￿0n. Land for the new village hall was seDJred ri 2022 18 ￿rrantty used fty o)mmunrty events. Publlc 8•n•fft In setting objectives and planning for actNities. the Trustees have consider8d the general gutdanc8 published by the Charity Commission relating to wblic berth Village Hall actwrties and wblic me8lings, Including the Annual General Meelry, we widety ￿kn1￿188d Village to 8noJurag8 partiapation. Achl•vem•nts and P•rlomi*nce Ch&rhill Village H811 r*nans a vital 88881 for ts villape. uknlisad by ktal conmunty and beyond. BO0￿r lévels have conJistsnlly remair)•d hKJh. Primary U￿rI irtlude local grcws ervjaged n aCtiVrti￿ as Tc*3dlw ¢knip$. Sc4Xrt Groups. Gardening Club, Women's Inslrtut•. Thoatre Group, Dar￿8 and Exercise Classes. Pilales, Yoga, and the Parish Council. The hall Is also frequently used for prNate cofflm￿ty avents, fundraisirvj events by tho CIO and othw charrties. Tho CIO cyganised three funthaismg events.. 8 bam dance, and 'Call My Bluif. Proceeds from the auction aThJ 'Call My 8ILrff were shared jointly with Julia's Hous8 Chihlren's Hospice and the Tommy Crokor Morn￿181 Playing F￿ld. respeclNely. Ensuring safdy at th& h811 1$ Trustees. wmary conc8m. All s*ely, and fire prevention measuros ar¢ r•gul8rly inspected, tested ar￿ documented. Fire extiThJuishars are mainlain8d uplo-date, and rogular electrical léstiro and soL3r p￿1 InSF*Ct￿is are inckKled in ￿nUal maintenance wogram. P18nning Femiission for the VIIW Hall was ￿￿rted li 2019 under a Communty Right to Build Order. All associated condit*)ns have twrb met. aKI Local Authorty has IS$L￿d a Certfficale of Lawfulness confimiing the ConmenceM￿ of d&veknwn￿ft. Efforts to raise fuThJ$ for the hairs ccrfthction ctsnlinue. Page3of13 Cherhill Willage Hall Trustees Annual Report 2024 Financial Review The financial resulis for th8 yw are set out on pages 7 to 13. Overall income arKI eX￿￿llUre are signrficanl lower as there wer8 no evwrts heid in 2024, (￿lIke Ihe fouf-day ￿'ng'S C¢*onatffi cekbraI￿5 in 2023. Hall hire remains the primary sowce of inccffie. wrth an increase in 2024 due lo rn0￿ regular and wivale bookings. Running aThJ SUPFQrt costs lexchjjing maintenance, depw"ation. and occasional legal fees) generally rose by approximately 10%. The cost of healing oil irmyeased s￿n￿K￿ntlY du8 lo balch supply, leading to Ihree deliver￿ ￿ 2024 comwed to on8 in 2023. Fundraising event$ in 2024 collectively raised £2682 for the Village Hall. All asscr￿ed income and expenses are detailed in the Hall's finawal acc4)Jnts. ExF￿rture wKludes the ptytion of auction prcteeds allo¢aled lo Julia's House. The "Call My Bluif event's were wlly divided bthggn the Village Hall and Ihg Tommy Croker Memonal Playing F￿ld al s￿￿rC￿. Prc￿eedS from the bwn dance were dire¢led to lh8 d&signaled fund for SUPmirvJ gr￿1 applu1￿5 for the New Village Hall. Specialist support Was émployed to advise, FKepare. arml submrt the case for the Certrftcate of Lawfulness for the Now Village Hall develownenl. costing £7￿). Thase costs were ￿vered by the 'New Village H811 Planning. r851r￿ed lund, comprisirYJ gr￿ obtained in FxevKW years. Pollcy on Ruwv The Trusto0$ lo maintsin Lwyestricted funds 10 o)ver apFYoxNnately six months of ￿reStr￿ted &xpendilure (excluding fundrai$irKd costs and dewec*i￿nl. This prov￿8$ suffici￿1 furds for management, admini$lr•lion, support costs, and arnwg8nci￿. Major fefurbi$hment works exceeding c4sh re8eTh85 will be funded 8p8cfft funthaising and grant applications aTra m8naged Ihrwah restri(Xed funds. Golng conc•m Trustees o)nsidar tmt thwe are rn material un[￿a￿l9$ abthrt tho Ch¥rtls abilrty lo (xJnlinu8 as a ojing concom. Structure, Govemanc• •nd Managom•nt Gov•rnlng lknunmnt Cherhill Village Hall is registered wrth the Charrty Ccfflmission as a Chanlablo Inwrwaled Organisalion ICIO), Registered Number 1164373. sY*vem8d by rts cons1rtut￿i. rfustee Sekntlon Charity Trustees we elected al ￿ amual gernral meeting where all resthnls of Chèthill Village aged 18 above can attend and vote acc¥yding to the ttnslrtution. In the event of a casual vacancy, the Charity Trusltss may apponl a willing person as a Truslae until tho folknvww ￿nUal general meeting. Organlsatlon•l StfUCtur• The Charity is managed by elecaed Trustees who meet alloast six times a year lo make decisions by simpl8 majority. Constitut￿nal charwJes CY volunlw winding up or dissolution of th& Charty require a 75% majority. Only the Tnjstees have votry Ws conc£mrKJ CIO manweth. Rlsk Managen￿t The TnJste&$ have aTrJ regularty revw general risks ￿atenIng Hall's fiJn¢t￿)n1ng. Adequate $urance for public Iiabilty, fire. theft, and personal accKlwrt is in pl￿. speerf￿ fire risk. Covid, and general health and safely risk assessments have been cc*npletod. Tnjstees believe most Ikkely risks can be managed with exisiing polieies and arrangtsmenls. P•ge4of13 Cherhill Willage Hall Trustees Annual Report 2024 Referenc• and Administrative Detailb Charity name Cherhill Village Hall Regisler8d tharty Nmber 1164373 Charity's principal address Ctrthiill Vill4e Hall, The Street. Cherhill. Calr*. witshye. SN118XP Trustees Richard Carter Chairpars￿l VKe Chairp8r¥on Tr8asLTrr Alan Moore David Cracknell Maggio M¢)or• Nathan Bliss Bookww Clwk Richard Catt David Grafton Rob Hylands Sharon Simm(￿6 John Spiller Nick Declaratlons The TnJ$lo0s docL9re that they have apFYoved Tnjstees. Annual Rowl atthio. Signed on behalf of tho Chaws Tru8te8S Richard Cart Chairpersc Trusloe DavKI Crackn811 Treaswer Trustee Page 5 of 13 **Cherhill Village Hall** ## **Independent Examiner's Report For the Year Ended 31 December 2024** ## **Independent Examiner's Report to the Trustees of Cherhill Village Hall** I report on the financial statements of the Charity for the year ended 31 December 2024 which are set out on pages 7 to 13. ## **Respective Responsibilities of Trustees and Examiner** The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. David Hubbard Independent Examiner Date Page 6 of 13 ## **Cherhill Village Hall** ## **Statement of Financial Activities for the Year Ended 31 December 2024** |**Incoming Resources (Note 2)**
**Income from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
**Total**
**Resources expended (Note3)**
**Expenditure on:**
Raising funds
Charitable activities
Other
**Total**
**Net income/(expenditure)**
Transfers between funds
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forard
**Total funds carried forard**|**Unrestricted**
**Funds**
**£**
650
9,247
6,854
**16,750**
1,702
16,194
**17,896**
**(11146)**
**(1,146)**
95,771
**94,625**|**Restricted**
**Funds**
**£**
1,613
**1,613**
**(1,613)**
**(1,613)**
5,830
**4,217**|**Total Funds**
**2024**
**£**
650
9,247
6,854
**16,750**
1,702
17,807
**19,510**
**(2,759)**
**(2,759)**
101,601
**98,842**|**Total Funds**
**2023**
**£**
4,407
8,020
24,922| |---|---|---|---|---| |||||**37,349**
17,130
15,110
1| |||||**32,241**| |||||**5,108**| |||||**5,108**
96,493
**101,601**| Page 7 of 13 ## **Cherhill Village Hall** ## **Balance Sheet as at 31 December 2024** |**Fixed assets**
Tangible assets
**Total fixed assets**
**Current assets**
Debtors and Prepayments
Cash at bank and in hand
**Total current assets**
**Creditors and Liabilities**
Creditors and Receipts in Advance
Provision for Liabilities
**Total Creditors cnd Licbilitie&**
**Total Net Assets**
**Funds of the Charity**
Unrestricted Funds
General Fund
Designated Funds
Restricted Funds
**NVH**Planning
AudioNisual Upgrade
**Total Funds**|**Unrestricted**
**Funds**
£
56,528
**56,528**
42,247
**42,247**
(730)
(200)
**(930)**
**97,845**
88,320
6,305
**94,625**|**Restricted**
**Funds**
£
997
**997**
**997**
997
3,220
**4,217**|**Total Funds**
**2024**
£
56,528
**56,528**
43,244
**43,244**
(730)
(200)
**(930)**
**98,842**
88,320
6,305
997
3,220
**98,842**|**Total Funds**
**2023**
£
61,576| |---|---|---|---|---| |||||**61,576**
41,569| |||||**41,569**
(1,344)
(200)| |||||**(1,644)**
**101,601**
90,987
4,783
1,787
4,043
**101,601**| The financial statements are signed by the following Trustees on behalf of all the Trustees. Richard Carter Chairperson Trustee David Cracknell Treasurer Trustee **Page 8 of 13** Cherhill Village Hall Notes to the Accounts for the Year Ended 31 December 2024 Accountlng Polkl•s 1.1 B••l• ol Accwntlng The accounts have been prepared n accordanrA wrth the Fman¢￿1 Reporting Standard applicab￿ ￿ th8 Unrted lQngdryn aThl of Ireland IFRS 1021. Chari(w SORP IFRS 1021 Indudry Update Bulboiin 1 ar*J wrth the Ch￿rt￿ Aa 2011. The Ch¥ty c(ThliW a ben8frt W as dofin•d by FRS 102. 1.2 Fund StNclur• UnrestrM#od fumts we gwwal trwt We avaikn u8• at Tru*w'• dtSttet￿ in Roslricled tho* donated ft>r u80 n a partwltr waa ￿ for Spocrfic PUfKWS, th• u of whjth r••trKXwJ to Ihat wea or wpom. 1.3 In¢rJm• All incom6 i• in St8t8m•)t of FrIw￿l&l Acaivrtw ISOFAI tho Charty b0￿m￿S •nlrtl8d lo th• r?￿x￿.. rt is prthbl• that tho Tru*eos will re￿•￿ tho re•(MJw, •)d th• be m8axred wrth relthlty Income frc¥n and gffts w wxlbyjed in statemonl of finanrial acaivrties when rèceivabb. of fInar￿al actNities yoar in whth they roC￿¥•blO. 1.4 Exp•ndltur• EXperMlit￿o 1$ r8cwwJ whtre it is l&ety not Is a 18981 or c1)nstr￿l￿O obligation th• Ch•rty lo pay r•*xxc•¥ VKI th• •nw)t af th• c•n b• moa8ur&l with C￿thinfy. Coils of gornf•i￿￿a rKILth c￿1• rwr•d in •ttrarAry Inc￿•0 4rvJ lor jonl fvrKkai•lng Chant*b •Xp4rtw expw#Jth tr#)se costs ty the Ch¥ty ￿ the dolivery of rts ￿11¥￿￿3 and servres for rts benef￿ne$ It trfAh ccsts I*￿t Can b8 all¢xat&Y directty to such actIvrt￿ (Hall RunnirvJ Cosl$l and ttr•)se costs of an IrKJirect nature necessary lo swport them (Support Coslsl. SupFrfxI ￿51$ also indLth all c¢sts invofving wblt accA)unlabilily crf the P•g•9a113 Cherhill Village Hall Notes to the Accounts for the Year Ended 31 December 2024 1.6 Tangible Flxod A88•ts ffjd Doweciatlon All langible assels costirvJ £1￿ we cepitalised. Tangible fsxed assets are cxri8d at (x)s( f￿1 crf dave¢￿tI)n any wovision for impainienl. Depreciat￿ is Fyovthd ￿ tar¥Jibl8 fixed assets so as to ￿ff(8 off the cost ofth8 assets ovar their useful 8(￿C￿le life m equal amual iistaknfjnls on the folkrwing bases.. Free￿)Id LaThl arvj Buildings Hard LaTrJsc4pirvJ (fences, gates. etcl 10yews Plant and Mathinery Fixtufes. FumrtLrn Equwant Deprocialim is first chwgod n tho Cale￿ month folb*iThJ a(4u￿rt￿ or on the bringir*J into use of asset, Wh￿￿8[ is Ihe later 1.6 Int•r•st R•c•lvabl• Inter88t on ILXKIS h8kJ ￿ deposrt 18 r¢k¥Jed vh)en r6ceNth arKJ tho amount can be measured reliabty by the Charty., this 1$ nomalty n0trfKa1K￿ of the interest paid crf payable by the Bank. 1.7 O•btorn Debtors lindudiw trado debt￿S arwj lo￿ receivablè) we magsured on init￿1 reeognrtK)n al settlement amount aft8r trad8 diso￿nts crf amount advanced by the Charity. Sub5egU8ntly, they ar8 measured at the cash or other conskknalion eycaad to be rorAiv6d. 1.8 Cr•dltorn Creditors we mea8Lnd al sett1om•)t *noJnts1oss any trade discomlg. Page100113 Cherhill Village Hall Notes to the Accounts for the Year Ended 31 December 2024 Anatysis of Incom• Unrestrlcled Funds Roltrlct Fund• Totsl Fundts 2024 Total Funds 2023 Donatlon$ and Loga¢iM: Donations and Grfls 1 Lhj Club Othw DonatNJns Gwls In Grants Total 715 3,692 650 650 Ch•rltabl• ActlvlllM: Hall Hiro Totsl Oth•r Tradlng A¢tlvhlM: Fund Raising Events AL￿tiOn Bam Dance Call My Bluff Special Events King'5 Coronalion CeleL¥alwis Solar Panel Feed in Tar Total 1.817 2,091 477 1,817 2,091 477 2,691 309 19,435 Incom• from InvMtm•nts: Interest income Total Other Income: Other 151 TOTAL INCOME Other Infom￿tIOn. Total Funds 2023 Unrestricted FuThJs Inwne Restricted Funds Income 33,657 P8ge11of13 Cherhill Village Hall Notes to the Accounts for the Year Ended 31 December 2024 Analysls of Exp•nditure Unr•strlct•d Restricted Funds FurKI• Total Funds 2024 Total Funds 2023 Fund Ralslng Costs: Fund Raising Events Auction Bam Dance Call My 81Lrff Special Events 'ng'8 Coronation Cel8t*ali(Jns 1,134 1.134 569 1,522 15,271 17.130 Total Charltabl• Actlvttlm Co•ts: Hall Runnlng Coats: Repairs and Maintenan Cle8ning & Consumables Eleetricrty Healing Oil Waste Collection Walgr and s￿*Be Ralol Depreciation Sub Total 875 3,153 1,103 755 3,635 1.158 1.158 549 549 782 4.153 11,216 4,225 823 823 Support C￿ts.. Admini$lral1onlC￿￿rnUnKal Architect & Consultancy Fees Broadband I WFFI Insurance Legol and A¢counlancy Licences and Subsuiplion$ Sundry Expenses Surveys Sub Total 439 439 791 329 1,441 617 791 318 1,351 822 377 409 1,441 422 422 791 Total 1,613 17.807 15,110 othor CoBts: Other Expense Total TOTAL EXPENDITURE 32,241 othor Inf0M￿￿On. Fund Raising Costs - A￿tK)n 2024 and 2023 Indudes shwe of the proceeds allocated to ts other c*aritw irM>lved in the joint ffijnd raising events Total Funds 2023 Unrestricted Funds Expenditue Restricted Funds Expendrture 31.1C 1.141 Pgge12of13 Cherhill Village Hall Notes to the Accounts for the Year Ended 31 December 2024 Tangible Flxed Assots Buildings Fumiture & Land l Fitting$ Hèating Sy8t•m Plant & Show Equlprnont Trophi•s Totsl Net Book Valua Al 01 January 2024 Addrtions Disposals D•pr•ciation At 31 Decembw 2024 39,949 6,977 9,502 5,130 17 61,576 (2,346) 4,631 {1.5401 7.*2 (1.162) 15.0481 ,528 39.949 17 Debtor• 2024 2023 Trade Deblorg Prepayments Total Crqdltors •nd Llabllltl•s 2024 2023 Trade Creditors Rèceipts in Advance Provisson for L13biliti0s Hall Key Deposrts Hall Hire Deposrts Totsl 1,167 177 2QJ 930 Funds Brought Forward Incom Expondltur• Transf•r8 Carried Forward Unrestslcted Fund• Ganoral Fund NVH Devewment Total 90.987 4,783 16,750 117.8%) 11,5221 1,522 88,320 6305 Restrfct•d Fundl NVH Planning AudioNisual Upgrad8 Total 1.787 17911 997 3,220 Total Fund• 101,601 19.510 98,842 PJge13of13