CHARITY REGISTRATION NUMBER: 1164354
Menston pre school Unaudited Financial Statements
31 March 2025
NUVO ACCOUNTANCY LTD
Accountants 14 Beech Hill Otley West Yorkshire LS21 3AX
Menston pre school
Financial Statements
Year ended 31 March 2025
| Page | |
|---|---|
| Trustees' annual report | 1 |
| Independent examiner's report to the trustees | 5 |
| Statement of financial activities | 6 |
| Statement of financial position | 7 |
| Notes to the financial statements | 8 |
| The following pages do not form part of the financial statements | |
| Detailed statement of financial activities | 15 |
Menston pre school
Trustees' Annual Report
Year ended 31 March 2025
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2025.
Reference and administrative details
Registered charity name Menston pre school Charity registration number 1164354 Principal office Kirklands Community Centre Main Street Menston Ilkley Leeds LS29 6HT West Yorkshire The trustees E Newitt T Fedeczko T Hebbron M Harris (Appointed 23 September 2024) J Sheppard J Jackson J Christie (Appointed 23 September 2024) H Wootten (Appointed 23 September 2024) E Green (Appointed 23 September 2024) H Merlino (Resigned 23 September 2024) L Featherstone (Resigned 23 September 2024) Independent examiner Anthony Bradbury 14 Beech Hill Otley West Yorkshire LS21 3AX
Structure, governance and management
Menston Preschool is constituted with a Chair and trustees committee. With the Manager and senior staff reporting into and accountable to the committee. The committee meets once every half term (6 times per year, one AGM and extraordinary meetings when required).
Appointed at the annual AGM by existing trustees and membership
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Menston pre school
Trustees' Annual Report (continued)
Year ended 31 March 2025
Structure, governance and management (continued)
Menston Preschool is established as a Charitable Incorporated Organisation (CIO) governed by its constitution and registered with the Charity Commission. The trustees' committee is responsible for ensuring good governance, safeguarding, and long-term financial management.
The constitution is based on the Pre-school Learning Alliance Model Constitution for Childcare Providers. Voting membership is open to families and affiliates as set out in the constitution, with each member holding one vote at general meetings. Committee members are elected by the members at the Annual General Meeting and serve in accordance with the rules on appointment and rotation.
The committee meets regularly to oversee strategy, finance, and compliance. Day-to-day management is delegated to the management team. New committee members are inducted by the Nominated Person and/or Business Manager, who, along with the Chair, provides ongoing support to the committee. The Manager and Business Manager report directly to the committee, while all other staff report to the Manager. The preschool works closely with the charity Kirkland's Trust, from whom we rent our accommodation, and both organisations share a clear vision to serve the local community.
The principal activity of the preschool is the provision of high-quality early years education and care. The committee confirms that it has complied with its duty to have due regard to the guidance on public benefit published by the Charity Commission.
Risk Management
The committee regularly reviews the risks to which the preschool is exposed and seeks to mitigate those risks through appropriate controls and oversight. Key risks currently identified include:
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Funding pressures: The preschool is significantly reliant on the government's "free hours" scheme for early years provision. Increasing restrictions and the continuing gap between the funding rate and the actual cost of delivery create a material risk. As a substantial proportion of our hours are delivered under this scheme, the inability to recover the shortfall through operational income places pressure on charitable giving, reserves and sustainability.
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Fluctuating demand and limited provision: The preschool does not provide wrap-around or holiday care, which can limit flexibility for parents and may affect demand. Fluctuations in attendance or changes in local demographics could impact financial stability and the efficient use of staff and resources.
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Staff recruitment, retention and development: The sector continues to face challenges in attracting and retaining qualified staff, with associated risks to quality of provision and financial performance. In addition, the need to support staff training and progression to higher levels of qualification, including Leader level, is essential to future-proof operations and ensure continuity of leadership capacity.
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Regulatory compliance: As an Ofsted-registered provider, the preschool is subject to inspection and regulatory requirements. Failure to comply could damage reputation and operations.
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Dependence on fundraising and grants for capital investment: While operational costs are largely covered by income from childcare fees and funding, the preschool remains reliant on successful fundraising and grant applications to finance capital projects and improvements.
The committee is satisfied that appropriate systems and mitigations are in place and continues to monitor risks closely.
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Menston pre school
Trustees' Annual Report (continued)
Year ended 31 March 2025
Objectives and activities
Menston Preschool believes that children learn best through play, supported by the structure and guidance of the EYFS curriculum. We welcome children aged two and a half to four (school age) and are committed to providing outstanding, inclusive early years education for families in the Menston area. Operating Monday to Friday during term time only, the preschool follows an Admissions Policy to keep enrolment fair.
Every child is supported across the seven areas of learning set out in the EYFS, with a dedicated key person overseeing each child's progress and maintaining regular contact with the child's family. The management team actively monitors each child's development and engages external professionals when needed to ensure additional support is provided if necessary.
We follow an 'in the moment planning' approach, where children's curiosity and interests are extended through responsive interaction and 'teachable moments' delivered by a highly qualified and caring staff team.
All committee members have been inducted into the guidance issued by the Charity Commission on public benefit as part of their induction.
The trustees' committee is made up of volunteers from the local community. They dedicate significant time and effort throughout the year to support governance, oversee operations, and organise and run fundraising events. These events are an important and enjoyable part of village life, bringing families together and strengthening community ties. They also provide a valuable source of funding for capital investment projects, including improvements to the outdoor learning space and forest area, as well as investment in new computers and furniture to enhance the children's learning environment.
Achievements and performance
During the year, the preschool has continued to provide a nurturing and stimulating environment for children, supporting their development across all areas of the EYFS. Staff have undertaken professional development and training to maintain and enhance standards. The preschool has also strengthened links with parents, carers, and the local community through events and open days.
The committee is pleased with the progress made in sustaining enrolment levels, despite ongoing challenges in the sector. Feedback from parents and Ofsted inspections has been positive, affirming the quality of care and education delivered.
Financial review
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Menston pre school
Trustees' Annual Report (continued)
Year ended 31 March 2025
Financial review (continued)
The financial statements show the results for the year and the overall financial position of the preschool. Income is primarily derived from government funding for free entitlement hours, supplemented by parental contributions and fundraising activities. Expenditure relates mainly to staffing, premises, and resources to support high-quality provision.
The committee notes that while the preschool remains financially stable, challenges persist due to the shortfall between government funding rates and the actual cost of delivery. Careful financial management, alongside continued fundraising and grant applications, is essential to sustain operations and maintain reserves at an appropriate level.
Reserves are held to ensure the preschool can meet its obligations and manage unforeseen costs. The committee's policy is to maintain reserves equivalent to at least one term's operating costs. The committee reviews the reserves policy annually to ensure it remains aligned with the preschool's needs and sector best practice.
The trustees' annual report was approved on 18 December 2025 and signed on behalf of the board of trustees by:
T Hebbron Trustee
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Menston pre school
Independent Examiner's Report to the Trustees of Menston pre school
Year ended 31 March 2025
I report to the trustees on my examination of the financial statements of Menston pre school ('the charity') for the year ended 31 March 2025.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Anthony Bradbury Independent Examiner 14 Beech Hill Otley West Yorkshire LS21 3AX
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Menston pre school
Statement of Financial Activities
Year ended 31 March 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Note | £ | £ | £ | £ | |
| Income and endowments | |||||
| Charitable activities | 4 | 185,443 | – | 185,443 | 162,184 |
| Other trading activities | 5 | 6,566 | – | 6,566 | 8,231 |
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| Total income | 192,009 | – | 192,009 | 170,415 | |
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| Expenditure | |||||
| Expenditure on charitable activities | 6,7 | 166,279 | – | 166,279 | 155,136 |
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| Total expenditure | 166,279 | – | 166,279 | 155,136 | |
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| Net income and net movement in | funds | 25,730 | – | 25,730 | 15,279 |
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| Reconciliation of funds | |||||
| Total funds brought forward | 159,824 | 9,799 | 169,623 | 154,344 | |
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| Total funds carried forward | 185,554 | 9,799 | 195,353 | 169,623 | |
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The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 8 to 13 form part of these financial statements.
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Menston pre school
Statement of Financial Position
31 March 2025
| 2025 | 2024 | ||
|---|---|---|---|
| Note | £ | £ | |
| Fixed assets | |||
| Tangible fixed assets | 12 | 11,977 | 15,655 |
| Current assets | |||
| Stocks | 13 | 187 | 367 |
| Debtors | 14 | – | 1,862 |
| Cash at bank and in hand | 184,716 | 161,073 | |
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| 184,903 | 163,302 | ||
| Creditors: amounts falling due within one year | 15 | 1,527 | 9,334 |
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| Net current assets | 183,376 | 153,968 | |
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| Total assets less current liabilities | 195,353 | 169,623 | |
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| Net assets | 195,353 | 169,623 | |
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| Funds of the charity | |||
| Restricted funds | 9,799 | 9,799 | |
| Unrestricted funds | 185,554 | 159,824 | |
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| Total charity funds | 16 | 195,353 |
169,623 |
These financial statements were approved by the board of trustees and authorised for issue on 18 December 2025, and are signed on behalf of the board by:
E Newitt Trustee
T Hebbron Trustee
The notes on pages 8 to 13 form part of these financial statements.
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Menston pre school
Notes to the Financial Statements
Year ended 31 March 2025
1. GENERAL INFORMATION
The charity is a charitable incorporated organisation (CIO), registered in England and Wales. The address of the principal office is Kirklands Community Centre, Main Street, Menston, Ikley, Leeds, LS29 6HT, England.
2. STATEMENT OF COMPLIANCE
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.
3. ACCOUNTING POLICIES
BASIS OF PREPARATION
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
GOING CONCERN
There are no material uncertainties about the charity's ability to continue.
DISCLOSURE EXEMPTIONS
No cashflow statement has been presented for the company.
JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Management has estimated the expected useful life of the tangible fixed assets and depreciated accordingly.
FUND ACCOUNTING
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds. The restricted funds are used for teaching children with learning difficulties.
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Menston pre school
Notes to the Financial Statements (continued)
Year ended 31 March 2025
3. ACCOUNTING POLICIES (continued)
INCOMING RESOURCES
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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legacy income is recognised when receipt is probable and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
RESOURCES EXPENDED
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
TANGIBLE ASSETS
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation.
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Menston pre school
Notes to the Financial Statements (continued)
Year ended 31 March 2025
3. ACCOUNTING POLICIES (continued)
DEPRECIATION
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Fixtures and fittings - 25% straight line Equipment - 33% straight line
STOCKS
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.
FINANCIAL INSTRUMENTS
Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.
4. CHARITABLE ACTIVITIES
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2025 | Funds | 2024 | |
| £ | £ | £ | £ | |
| Milk refunds | 455 | 455 | 383 | 383 |
| Nursery education funding | 147,416 | 147,416 | 124,835 | 124,835 |
| Subscriptions | 37,572 | 37,572 | 36,966 | 36,966 |
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| 185,443 | 185,443 | 162,184 | 162,184 | |
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5. OTHER TRADING ACTIVITIES
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2025 | Funds | 2024 | |
| £ | £ | £ | £ | |
| Clothing sales | 192 | 192 | 469 | 469 |
| Fundraising events | 6,374 | 6,374 | 7,762 | 7,762 |
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| 6,566 | 6,566 | 8,231 | 8,231 | |
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Menston pre school
Notes to the Financial Statements (continued)
Year ended 31 March 2025
6. EXPENDITURE ON CHARITABLE ACTIVITIES BY FUND TYPE
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2025 | Funds | 2024 | |
| £ | £ | £ | £ | |
| Direct fundraising costs | 3,232 | 3,232 | 3,196 | 3,196 |
| Employment costs | 131,520 | 131,520 | 120,494 | 120,494 |
| Establishment costs | 13,341 | 13,341 | 12,801 | 12,801 |
| Office expenses | 1,052 | 1,052 | 957 | 957 |
| Subscriptions and donations | 6,406 | 6,406 | 7,223 | 7,223 |
| Support costs | 10,728 | 10,728 | 10,465 | 10,465 |
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| 166,279 | 166,279 | 155,136 | 155,136 | |
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7. EXPENDITURE ON CHARITABLE ACTIVITIES BY ACTIVITY TYPE
| Activities | |||||
|---|---|---|---|---|---|
| undertaken | Total funds | Total fund | |||
| directly Support costs | 2025 | 2024 | |||
| £ | £ | £ | £ | ||
| Direct fundraising costs | 3,232 | – | 3,232 | 3,196 | |
| Employment costs | 131,520 | 835 | 132,355 | 121,094 | |
| Establishment costs | 13,341 | – | 13,341 | 12,801 | |
| Office expenses | 1,052 | – | 1,052 | 957 | |
| Subscriptions and donations | 6,406 | – | 6,406 | 7,223 | |
| Accountancy fees | – | 2,048 | 2,048 | 1,934 | |
| Insurance | – | 1,655 | 1,655 | 1,592 | |
| Depreciation of tangible fixed assets | – | 6,190 | 6,190 | 6,339 | |
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| 155,551 | 10,728 | 166,279 | 155,136 | ||
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| 8. | NET INCOME | ||||
| Net income is stated after charging/(crediting): | |||||
| 2025 | 2024 | ||||
| £ | £ | ||||
| Depreciation of tangible fixed assets | 6,189 | 6,338 | |||
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| 9. | INDEPENDENT EXAMINATION FEES | ||||
| 2025 | 2024 | ||||
| £ | £ | ||||
| Fees payable to the independent examiner for: | |||||
| Independent examination of the financial | statements | 828 | 790 | ||
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| 10. | STAFF COSTS | ||||
| The total staff costs and employee benefits for the reporting period are analysed as | follows: | ||||
| 2025 | 2024 | ||||
| £ | £ | ||||
| Wages and salaries | 131,520 | 120,494 | |||
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Notes to the Financial Statements (continued)
Menston pre school
Year ended 31 March 2025
10. STAFF COSTS (continued)
The average head count of employees during the year was 14 (2024: 14).
No employee received employee benefits of more than £60,000 during the year (2024: Nil).
11. TRUSTEE REMUNERATION AND EXPENSES
No trustees received remuneration during the year.
12. TANGIBLE FIXED ASSETS
| Fixtures and | ||||
|---|---|---|---|---|
| fittings | Equipment | Total | ||
| £ | £ | £ | ||
| Cost | ||||
| At 1 April 2024 | 37,958 | 2,746 | 40,704 | |
| Additions | 1,383 | 1,128 | 2,511 | |
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| At 31 March 2025 | 39,341 | 3,874 | 43,215 | |
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| Depreciation | ||||
| At 1 April 2024 | 23,042 | 2,007 | 25,049 | |
| Charge for the year | 5,444 | 745 | 6,189 | |
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| At 31 March 2025 | 28,486 | 2,752 | 31,238 | |
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| Carrying amount | ||||
| At 31 March 2025 | 10,855 | 1,122 | 11,977 | |
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| At 31 March 2024 | 14,916 | 739 | 15,655 | |
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| 13. | STOCKS | |||
| 2025 | 2024 | |||
| £ | £ | |||
| Raw materials and consumables | 187 | 367 | ||
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| 14. | DEBTORS | |||
| 2025 | 2024 | |||
| £ | £ | |||
| Trade debtors | – | 1,862 | ||
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| 15. | CREDITORS: amounts falling due within one year | |||
| 2025 | 2024 | |||
| £ | £ | |||
| Trade creditors | – | 7,849 | ||
| Accruals and deferred income | 1,194 | 1,138 | ||
| Social security and other taxes | 333 | 347 | ||
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| 1,527 | 9,334 | |||
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Menston pre school
Notes to the Financial Statements (continued)
Year ended 31 March 2025
16. ANALYSIS OF CHARITABLE FUNDS
Unrestricted funds
| Unrestricted funds | |||||
|---|---|---|---|---|---|
| At | |||||
| At | 31 March 202 | ||||
| 1 April 2024 | Income | Expenditure | 5 | ||
| £ | £ | £ | £ | ||
| General funds | 159,824 | 192,009 | (166,279) | 185,554 | |
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| At | |||||
| At | 31 March 202 | ||||
| 1 April 2023 | Income | Expenditure | 4 | ||
| £ | £ | £ | £ | ||
| General funds | 144,545 | 170,415 | (155,136) | 159,824 | |
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| Restricted funds | |||||
| At | |||||
| At | 31 March 202 | ||||
| 1 April 2024 | Income | Expenditure | 5 | ||
| £ | £ | £ | £ | ||
| Restricted Fund | 9,799 | – | – | 9,799 | |
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| At | |||||
| At | 31 March 202 | ||||
| 1 April 2023 | Income | Expenditure | 4 | ||
| £ | £ | £ | £ | ||
| Restricted Fund | 9,799 | – | – | 9,799 | |
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| 17. | ANALYSIS OF NET ASSETS | BETWEEN FUNDS | |||
| Unrestricted | Total Funds | ||||
| Funds | 2025 | ||||
| £ | £ | ||||
| Tangible fixed assets | 11,106 | 11,106 | |||
| Current assets | 184,903 | 184,903 | |||
| Creditors less than 1 year | (1,527) | (1,527) | |||
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| Net assets | 194,482 | 194,482 | |||
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| Unrestricted | Total Funds | ||||
| Funds | 2024 | ||||
| £ | £ | ||||
| Tangible fixed assets | – | – | |||
| Current assets | – | – | |||
| Creditors less than 1 year | – | – | |||
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| Net assets | – | – | |||
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Menston pre school
Management Information
Year ended 31 March 2025
The following pages do not form part of the financial statements.
14
Menston pre school
Detailed Statement of Financial Activities
Year ended 31 March 2025
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Income and endowments | ||
| Charitable activities | ||
| Milk refunds | 455 | 383 |
| Nursery education funding | 147,416 | 124,835 |
| Subscriptions | 37,572 | 36,966 |
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| 185,443 | 162,184 | |
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| Other trading activities | ||
| Clothing sales | 192 | 469 |
| Fundraising events | 6,374 | 7,762 |
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| 6,566 | 8,231 | |
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| Total income | 192,009 | 170,415 |
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| Expenditure | ||
| Expenditure on charitable activities | ||
| Purchases | 9,638 | 10,419 |
| Wages and salaries | 131,520 | 120,494 |
| Rent | 13,341 | 12,801 |
| Insurance | 1,655 | 1,592 |
| Legal and professional fees | 2,048 | 1,934 |
| Telephone | 853 | 776 |
| Other office costs | 1,034 | 781 |
| Depreciation | 6,190 | 6,339 |
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| 166,279 | 155,136 | |
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| Total expenditure | 166,279 | 155,136 |
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| Net income | 25,730 | 15,279 |
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