## **Trustees’ Annual Report for the period**
## **From 1[st] October 2024 Period start date To 30[th] September 2025 Period end date**
## **Charity name: Wellow Recreation (CIO)**
## **Charity registration number: 1164352**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|
**Management and maintenance of**
**the village playing field on behalf**
**of the Parish Council and village**
**community.**
**Shared management of the**
**Sports Pavilion with Wellow**
**Valley Tennis.**
**Promotion of sports and leisure**
**activities for residents of Wellow**
**and neighbouring villages.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|
**Facilitation of individual and**
**organized field sport and leisure**
**activity.**
**Establishment of partnerships**
**with local good causes to fulfil its**
**charity objectives, supported by**
**fundraising events.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Not in specific terms but the presiding**
**Chairman (to July 2025) has experience**
**of working within Charity Commission**
**rules and has been supported by a**
**professional lawyer as secretary.**
**Copies of our constitution and Mission**
**and Objectives have been provided to all**
**trustees and are publicly available on**
**our website. Website population and**
**regular update has recently been**
**designated priority as a commitment to**
**our community.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|
**N/A**|
|||
**N/A**|
|Policy on social investment
including program related
investment|Para 1.38||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|**Many residents from Wellow and**
**surrounding villages volunteer to**
**support**
**events planned and managed by Wellow**
**Recreation, especially from Community**
**Chest, an informal arrangement to**
**harness the resources from three local**
**good causes for the benefit of the wider**
**community.**
**In the past, we have also enjoyed co-**
**operation and commitment from the**
**village primary school but sadly, this**
**has declined during the report period:**
**Reasons have been cited as cost**
**pressures and limited volunteer**
**resources.**|
|Other||**N/A**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**During the report period, Wellow**
**Recreation has seen a disappointing**
**decline in activity and co-operation with**
**the local primary school, St Julian’s**
**(see above).**
**Financial pressures have contributed to**
**this development, as has a lack of DBS**
**accredited teacher/parent volunteers to**
**lead/assist pupil training sessions.**
**However, the school has minimal**
**playing field availability of its own for**
**sport and recreation, and we believe**
**that outdoor exercise is an essential**
**foundation for healthy young lives. The**
**BANES Unitary Authority provides**
**funding to the school for this objective,**
**and we are working diligently with the**
**school PTA to restore previous levels of**
**activity.**
**On the positive side, Wellow Recreation**
**continues to support an annual school**
**sports day in the summer of each year.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||Achievements against
objectives set|Para 1.41|**Playing Field Maintenance**
**Our longstanding field maintenance**
**contractor Greensward entered**
**administration in the summer of 2025**
**after aperiod of failing of declining**||
|---|---|---|---|---|
**performance against contract standards. A tender attracted a number of bids to replace Greensward, of which Bath Recreation was clearly the most impressive, and at a modest cost increase of 3% for the next 12 month period. Bath Recreation is a registered charity with a commercial offshoot, and has a strong track record of preparing and maintaining sports fields in and around Bath. The group brings excellent connections with a range of sports clubs and training groups, which should help us to establish Wellow as a home for organized sports activity and competitions in the area. Wellow 10K/5K: April 2025 In co-operation with Community Chest (see earlier comments), we ran our most successful 10K/5K to date, supported by a children’s “Colour Run” and refreshments prepared by the PTA. Total participants numbered 352 and the net Community Chest cash surplus was £2748, from which £916 was distributed to Wellow Recreation. This event has now become a “go to” event for amateur athletes and their families in the area and importantly, we have received a hard-fought sign-off by the Regional Council to replicate the event on an annual basis with minimum regulation. In view of some overall decline in Wellow sport, leisure activity and events during the last 12 months, the 10K/5K provides an essential and reliable source of income to underpin the charity’s finances. Adult Boot Camps Our two adult boot camps on the playing field continue to thrive, with at least three sessions per week run by professional fitness coaches. Table Tennis In September 2024 we initiated a “taster session” for table tennis in co-operation with the Village Hall. It has been a significant success, especially as a means to remain physically and socially active during cold, dark winter months in a relatively remote rural village. The number of weekly participants ranges between 8 and 15, with potential to grow further. A £500 Tesco grant has been secured to fund at least one new table in advance of the new season commencing October 2025. Cricket Nets/Coaching We were unable to repeat the hosting of**
||||**our successful ECB Kids Cricket**
**programme held in 2024, due to the**
**shortage/illness of local coaches but we**
**funded and erected replacement netting**
**in spring 2025, and were pleased to**
**welcome two local teams for pre-season**
**net practice. More recently, a youth**
**coach commenced sessions for**
**individual tuition.**
**Partnerships**
**Wellow Recreation extended its co-**
**operation with a number of local good**
**causes under the umbrella of**
**Community Chest. This included the**
**Wellow 10K/5K described above, but**
**also featured essential fundraising**
**events of Sparkle Party (December**
**2024), supplemented by a Safari Supper**
**currently being planned for November**
**2025.**
**These annual events are hugely**
**enjoyed, and critical to the charity’s**
**financial sustainability.**
**Wellow Hortsoc/Village Show**
**A one-off arrangement with the village**
**horticultural society (Hortsoc) was**
**reached in advance of the 2024 Village**
**Show, under which Wellow Recreation**
**negotiated a fee of £500 for budget and**
**administration in the absence of**
**sufficient resources within Hortsoc.**
**Children’s Play Park**
**Our children’s play park remains a**
**much- loved priority for young families**
**in and around the village, and we retain**
**a reserve of £2264 for essential**
**maintenance and repair. Minor repairs**
**were conducted in 2024 following a**
**mandatory annual HSE inspection**
**carried out on behalf of the BANES**
**Unitary Authority.**
**Sports Pavilion**
**Wellow Recreation shares costs of the**
**sports pavilion with our partner Wellow**
**Valley Tennis, and offsets these costs**
**through external hire, which amounted**
**to £410 in 2025.**|
|---|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||**Met, and especially via co-operation**
**with other good causes in Wellow.**|
|Investment performance
against objectives|Para 1.41||**Achieved, but with some further deferral**
**of low priority items.**|
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Adequate, with prudent reserves built to**
**mitigate unbudgeted**
**repairs/maintenance, and the effect of**
**inclement weather on outdoor events.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**As above.**|
|Amount of reserves held|Para 1.22|**£7448 at end year 2024, now reduced to**
**£5935 as a result of a transfer of the**
**Village Show reserve to Hortsoc in**
**August 2025 following termination of**
**Wellow Recreation’s administrative role.**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Included in report.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**None critical.**|
|Other||**N/A**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**N/A**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Unchanged constitution.**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Unchanged, as per constitution.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Wellow Recreation|
|---|---|
|Other name the charity uses||
|Registered charity number|1164352|
|Charity’s principal address|Wellow Recreation
Wellow BA2 8QA|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Peter Gaines|Chairman of
Trustees|Resigned at 2025 AGM
held on 2ndJuly2025|Trustee|
||Fiona Schubert|Treasurer|Resigned on 31stAugust
2025|Trustee|
||Sophie Hart|Secretary||Trustee|
||Lisa Hunt|Trustee||Trustee|
||Tim Hunt|Trustee||Trustee|
||X – see below|Trustee||Trustee|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **FOOTNOTES**
**Trustee “X” is a valued trustee who is unable to provide her details for scrutiny in the public domain (see previous annual report). This is believed to be due to the nature of their (or partner’s) employment which may incur risk to family safety or security. Should the Charity Commission require further discussion on this matter, it is recommended that this is carried out directly between the Commission and trustee “X”.**
**Note that following resignations by a number of trustees at the 2025 AGM, efforts are under way to elect new trustees to strengthen the Board of Trustees.**
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets **N/A** held in this capacity
Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**See above.**
## **Other optional information**
**Note that this Trustee Report is signed by Peter Gaines as the presiding Chairman until 2[nd] July 2025 and Tim Hunt, who served continuously as Trustee throughout the report period, and continues to serve in that capacity.**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
## **WELLOW RECREATION**
## **1 January – 31 December 2024**
|**OPENING BALANCE 1.1.2024**||**£18,156.26**|
|---|---|---|
|**INCOME**|||
|PAVILION HIRES|£590.00||
|HONESTY BOX|£17.10||
|WELLOW WAY 10K 2024|£2,969.86||
|SPARKLE PARTY 2023|£235.28||
|SPARKLE PARTY 2024|£1,837.43||
|OUTDOOR THEATRE|£1,421.43||
|SAFARI SUPPER|£432.70||
|CRICKET CONTRIBUTION|£0.00||
|WELLOW VALLEY TENNIS CONTRIBUTION|£525.00||
|BOOT CAMP CONTRIBUTIONS|£200.00||
|BOULES CONTRIBUTION|£120.00||
|TABLE TENNIS CONTRIBUTION|£50.00||
|ST JULIAN'S SCHOOL CONTRIBUTION|£0.00||
|MISC DONATIONS (SALE OF CONTAINER)|£200.00||
|VILLAGE SHOW RECEIPTS|£3,601.05||
|**Total Income**||**£12,199.85**|
|**EXPENDITURE**|||
|PLAYING FIELD MAINTENANCE CONTRIBUTIONS|-£1,884.88||
|PAVILION EXPENSES|-£1,325.40||
|SHARE OF PURCHASE OF CONTAINER|-£700.00||
|CRICKET EXPENSES|-£1,020.52||
|TABLE TENNIS EXPENSES|-£106.11||
|WW10K 2024 COSTS|-£1,245.75||
|WW10K 2024 DISTRIBUTIONS|-£1,391.16||
|SPARKLE PARTY 2023 DISTRIBUTIONS|-£1,718.94||
|SPARKLE PARTY 2024 COSTS|-£200.00||
|SPARKLE PARTY 2024 DISTRIBUTIONS|-£1,091.62||
|OUTDOOR THEATRE EXPENSES|-£1,570.00||
|VILLAGE SHOW PAYMENTS|-£2,434.81||
|**Total Expenditure**||**-£14,689.19**|
|**Surplus / Deficit**||**-£2,489.34**|
|**BALANCE AT 31.12.24**||**£15,666.92**|
MJC 4.7.25