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2021-03-31-accounts

Enabling Young Children in Hampshire with Autism To achieve their Full Potential

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Contents of the Financial Statements for the Year ended March 2021

Page
Report of the Trustees 3 to 9
Independent Examiner’s Report 10
Statement of Financial Activities 11
Statement of Financial Position 12
Notes to the Financial Statements 13 to 18

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‘The work of The Playhouse Foundation through their ABA programme has absolutely and unequivocally transformed the life of the autistic child that attends our Pre-school, as well as the family and expanded the experience horizon for the teachers at the setting. To be witness to a child finding her voice…it is a privilege and truly amazing.’

Pre-school Manager

The trustees present their report with the financial statement of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OUR PRIMARY OBJECTIVES

The objectives of the Foundation are:

‘We are incredibly proud of Jack’s achievements and would like to thank everyone involved – ABA has been life changing for Jack and our family.’ Jack’s parents

ACHIEVEMENTS & PERFORMANCE IN THE CURRENT YEAR

Over the last year, The Playhouse Foundation have championed high impact educational ABA programmes for children with autism, and doing this collectively with our community – children, families, schools, universities, our Local Authority, funders, and other charities.

We now have an effective early intervention home/school split model co-funded by our Local Authority and schools, to support children within mainstream schools with ABA programmes. The benefits from this joint cost saving are that TPF have been able to double the number of children that we support each year. In 2021, all our ABA programmes are now in receipt of collective contributions from the Local Authority and each child’s school. It is only through the collaboration with our Local Authority and schools that we are able to deliver the gold standard of what constitutes as an ABA Programme.

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Providing expertise:

Anchored in best practice and research, our programmes are designed by Board Certified Behaviour Consultants, (BCBAs), and delivered by Registered Behaviour Technicians (RBTs).

We use both quantitative and qualitative methods to measure the impact and outcome of our work, including evaluations and feedback from families taken at key points through their ABA journey, the involvement of pre-schools and healthcare or other allied professionals who relate to the families. In addition our consultants carry out a baseline assessment prior to the start of the ABA programme and at various points during the programme to monitor progress. To date we have seen and can evidence 100% improvement in both the cognitive and communication abilities of children who complete the ABA programme as well as for their families who benefit from improved social, practical and emotional outcomes.

All our beneficiaries have an EHCP (Educational Health Care Plan) which is co-funded between ourselves and the local authority to include ABA provision. Regular meetings with firmly established SEN officers and the introduction to officers overseeing our new cases have proved effective. In addition, the Foundation has reduced family stress and confrontation through providing a mediation service between the family, schools and local authority.

Adapting our work:

The pandemic forced us to innovate and increase our impact far faster than we had anticipated. Thanks to the collaboration with our Local Authority and schools, we successfully transferred our programmes using a remote protocol of support. The outcome of remote support resulted in empowering families to interact and engage with their child in meaningful and positive ways using effective coping strategies delivered through parental coaching from TPF Providers to help manage behavioural difficulties. All families and providers adhered to our Safe Workspace guidelines in accordance with our Covid Risk Assessment, which has been regularly updated in line with Government measures.

Through our continued advocacy service within Hampshire and beyond, we have been able to signpost families who are at that early stage of finding resources to help meet their child’s needs. We are very proud and grateful to the dedication and spirit of TPF teams and the unfaltering support of all our staff, who have worked effortlessly to ensure that our children and their families have been supported during these challenging times.

Providing career pathways:

‘Learning about Autism and ABA Therapy whilst being able to apply

knowledge to a real-life situation is so valuable to me as a Psychology student. The support I have been given from The Playhouse Foundation community has been overwhelming…..’

Megan, (student)

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Over the past year we have extended our partnerships with more universities to allow for an even greater pool of student volunteering placements to become available for multiple roles within the Foundation. These include tutoring and developing social media platforms.

Within these partnerships, the Foundation has been involved in annual initiative events to build our network of opportunities for increasing volunteer placements. As a result of successful completion of their placements this year, students have accepted paid tutoring roles within the Foundation to further support their chosen career.

For those tutors already committed to our programmes, we have provided trainee consultant supervision as part of our sustainability and growth strategy with the Foundation.

Collaboration with schools:

‘The impact that the programme has had on the child and the family is remarkable and the impact that The Playhouse Foundation has had on the setting has been immense.’

Nursery Manager

INSET training for schools and preschools has been ongoing and the relationships we have fostered within the school setting have enabled us to introduce teaching and support staff to ABA and demonstrate how early intervention will enable them to work better with every child in their care, not just those supported by the Foundation.

Fundraising has continued throughout the year with the identification of specific projects in relation to the development of our services, most notably match funding with the Local Authority for provision within schools. Additional funding was provided by St. James’s Place Charitable Foundation for practical training to schools and consultation visits throughout the year across multiple families and through a collaboration, we launched an online workshop tailored to meet the specific needs of the families we support. Episodes included the expertise of guest speakers in the field of Occupational Therapy and Speech & Language Therapy.

ONGOING CHARITABLE ACTIVITIES

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Each year, our trustees review our objectives and activities to ensure they continue to reflect our aims. In carrying our this review, the trustees have considered the Charity Commission’s general guidance on public benefit and are satisfied that the charity has fulfilled its requirements in this respect.

FINANCIAL REVIEW

Fundraising:

To reduce the risk and uncertainly of relying on large donors, we have now expanded our primary source of funding to include multiple donors and intend to attract further donations from trusts and organisations over the coming year. We have achieved our long-term plan in acquiring matching funds from the local authority in which to offer ABA provision to young children with autism as they transition into primary school. Match-funding now exists with all of the families that we support.

Restricted Funds:

The charity currently has £11,977 restricted reserves. The specific way or purpose set out in any given funding letter or as specified by grant maker, donor or in an appeal document (which causes the funds to be considered as restricted) are captured by the Bookkeeper and records maintained in an auditable format.

Unrestricted Funds:

The charitable entity has free reserves of £57,267 as of 31 March 2021 (2020: £50,154). The charity’s aim going forward is to maintain general unrestricted funds at, or around, a level which enables current ongoing activities of the charity to be funded for a period of between approximately three and six months looking forward.

Reserves Policy

The charity’s reserves policy is to create long term financial sustainability by maximising their income to further its objectives by sound financial management and forward financial planning. The treasurer (Trustee) and Bookkeeper look to maintain enough money in the bank account to continue to fund all forthcoming planned commitments, designations and expenses for the services as part of the families’ ABA programmes (currently for one year), as well as the running costs of the Charity. At no point in the year is the bank account to be overdrawn.

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THE PLAYHOUSE FOUNDATION DELIVERING COLLECTIVE IMPACT FOR CHILDREN – AN ILLUSTRATION OF THE SHARING OF FUNDING FOR 2020/21 ACADEMIC YEAR

The Statement of Financial Activities in the Foundation’s Accounts shows the income (funding) raised by the Foundation and the expenditure to which it is applied. That is an accurate view from the Foundation’s perspective. However in terms of the Foundation’s work in getting funding for programmes for children that desperately need it, and for supporting and enabling their schools, it is only part of the story. To understand that – the expenditure towards collective impact - the summary of expenditure needs to cover not just the element that goes through the Foundation’s books, but also the expenditure incurred through Hampshire schools, and directly by Hampshire as a Local Authority.

The Trustees have prepared an illustration of how that summary might look, and that is shown below. Because the Foundation’s year-end is 31[st] March, and that for the allocation of funding to children in schools goes on 31[st] August year-ends, it has not been possible easily to align the figures in this illustration with those in the Statement of Financial Activities. This is because, whilst comparative figures for those in the Foundation’s Statement of Financial Activities exist, the comparatives for the academic year (which is not yet fully complete) are not available. A reconciliation is likely to be easier in future years.

Collective Summary of Financial Expenditure on Children Supported for the Year Ended 31 August 2021

Funded home-based
provision1:
Consultants
Tutoring
Other support costs2
Funded school-based
provision
Learning support
assistants
Training, development
and supervision
Totals for the academic year
2020/21
Expended
through
schools’
budgets
£
68,018
68,018
Expended by
Hampshire
C.C
£
26,206
26,206
Expended by
The
Playhouse
Foundation
£
12,600
77,720
37,827
3,750
131,397
Total
2020/21
£
12,600
77,720
37,827
68,018
29,956
225,621

These figures are based on the number of children supported during the year, and the costs associated with the budgeted level of that support. The figures for the schools have been based on budgeted costs of know LSA provision associated with the relevant children, and the Hampshire figures come from the grant allocations agreed with Hampshire for specific children supported during that academic

1 Including direct and other costs related to providing this support 2 Using the costs from the Statement of Financial Activities for y/e 31st March 2021 as a reasonable estimate

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year. LSA salaries have not been uplifted by the costs of National Insurance contributions and other benefits as they assumed not to be material.

In practice the academic year may show slightly lower spends than this in view of COVID-19 lockdown restrictions curtailing or reprofiling some activities, however any reduction is expected to be modest, and unlikely to effect the overall relativity between the three funding ‘pots’.

Included within the tutoring and the consultancy from The Playhouse Foundation is parental development and coaching, and school visits and practical training for school staff. The other support costs of The Foundation represent the usual annual running level of administration, management, record-keeping, fundraising and other costs related to the charity’s activities.

The collective aspect of the focus of this activity can be seen in the sharing of expenditure. 58% of the illustrative total spend on children comes from the Foundation’s fundraising, with 12% from the Local Authority for specific children’s needs. Both also act to build knowledge and experience amongst schools wider staff, in addition to the school’s spending on additional LSAs.

Whilst it is the case that collective impact – the coming-together of joint effort, expertise and resources to achieve a change in the lives of the children involved – is happening here, and the paralleling of the three lots of expenditure illustrate this, this is not a statement of collective impact. It merely shows identified expenditure and does not attempt to quantify or illustrate the wider impact achieved.

Furthermore, to emphasise the point, not all of this expenditure falls to be accounted-for in The Playhouse Foundation’s annual accounts.

OBJECTIVES FOR THE COMING YEAR

A five-year strategy plan to incorporate:

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STRUCTURE, GOVERNANCE & MANAGEMENT Governing document:

The charity is registered with the Charity Commission as a Charitable Incorporated Organisation (CIO) on 10 November 2015.

The trustees may appoint further trustees who are willing to serve and to fill a casual vacancy or provide expertise in other areas. When considering the appointment of new trustees, the Board has regard to the requirement for any specialist skills needed.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number 1164341

Principal address Fruit Tree Otterbourne Road Compton Winchester Hampshire SO21 2RT

TRUSTEES: Neville Cotton Zaenia Rogers Rob Sanders Giles Stanley Julian Sykes

The Trustees had due regard to the Charity Commission guidance on public benefit.

INDEPENDENT EXAMINER Ward Goodman 4 Cedar Park Cobham Road Ferndown Industrial Estate Wimborne Dorset BH21 7SF

Approved by order of the Board of Trustees on 8[th] September 2021 and signed on its behalf by:

Mrs Z Rogers - Trustee

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Independent Examiner's Report to the Trustees of The Playhouse Foundation

Independent examiner's report to the trustees of The Playhouse Foundation

I report to the charity trustees on my examination of the accounts of The Playhouse Foundation (the Trust) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

I M Rodd BSc FCA FCCA ICAEW Ward Goodman 4 Cedar Park Cobham Road Ferndown Industrial Estate Wimborne Dorset BH21 7SF

Date: 8[th] September 2021

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The Playhouse Foundation

Statement of Financial Activities for the Year Ended 31 March 2021

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
Charitable activities
Charitable activities
Investment income
3
Total
EXPENDITURE ON
Charitable activities
Charitable activities
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Unrestricted
Restricted
2021
Total
2020
Total
funds
funds
funds
funds
£
£
£
£
102,911
7,100
110,011
130,952
22
-
22
120
-
-
-
168
102,933
7,100
110,033
131,240
96,803
4,221
101,024
166,645
6,130
2,879
9,009
(35,405)
53,627
9,099
62,726
98,131
59,757
11,978
71,735
62,726

The notes form part of these financial statements

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The Playhouse Foundation

Statement of Financial Position 31 March 2021

FIXED ASSETS
Tangibleassets
CURRENT ASSETS
Debtors: amountsfallingdue within one year
Cash at bank
CREDITORS
Amountsfallingdue within one year
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
Unrestricted funds
Restricted funds
TOTAL FUNDS
Unrestricted
funds
Restricted
funds
Notes
£
£
6
2,491
-
7
307
66,144
11,977
2021
Total
funds
2020
Total
funds
£
£
2,491
3,473
307
846
78,121
60,567
66,451
11,977
8
(9,184)
-
78,428
61,413
(9,184)
(2,160)
57,267
11,977
59,758
11,977
69,244
59,253
71,735
62,726
59,758
11,977
71,735
62,726
9 59,758
53,627
11,977
9,099
71,735
62,726

The financial statements were approved by the Board of Trustees and authorised for the issue on

8[th] September 2021 and were signed on its behalf by:

N Cotton - Trustee

The notes form part of these financial statements

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The Playhouse Foundation

Notes to the Financial Statements for the Year Ended 31 March 2021

1. LEGAL FORM

The Playhouse Foundation is a charitable incorporated organisation (CIO) registered with the Charity Commission in England. The principal office address can be found on page 3 of these financial statements.

2. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared m accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash at Bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity ot three months or less from the date of acquisition or opening of the deposit or similar account.

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The Playhouse Foundation

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

2. ACCOUNTING POLICIES - continued

Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.

3. INVESTMENT INCOME

2021 2020
£ £
Bank interest
-
168

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

INCOME AND ENDOWMENTS FROM
Donations and legacies
Charitable activities
Charitable activities
Investment income
Total
EXPENDITURE ON
Charitable activities
Charitable activities
NET INCOME/(EXPENDITURE)
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£
115,242
15,710
130,952
120
-
120
168
-
168
115,530
15,710
131,240
148,406
18,239
166,645
(32,876)
(2,529)
(35,405)
838
(838)
(32,038)
(3,367)
(35,405)
85,665
12,466
98,131
53,627
9,099
62,726

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The Playhouse Foundation

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

6. TANGIBLE FIXED ASSETS

6. TANGIBLE FIXED ASSETS
Fixtures
and Computer
fittings equipment Totals
£ £ £
COST
At 1 April 2020 4,941 1,958 6,899
Additions 84 - 84
At 31March 2021 5,025 1,958 6,983
DEPRECIATION
At1 April 2020 2,173 1,253 3,426
Charge for year 713 353 1,066
At 31 March 2021 2,886 1,606 4,492
NET BOOK VALUE
At 31 March 2021 2,139 352 2,491
At 31 March 2020 2,768 705 3,473
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Trade debtors - 846
Prepayments and accrued income 307
-
307 846
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Trade creditors 4,959
Other creditors 4,225 2,160
9,184 2,160

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The Playhouse Foundation

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

9. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Restricted funds
Souter Trust
Boshier
Winchester Roundtable
BrighterLife
St James Place
TOTAL FUNDS
Net movement in funds,included in the aboveare as follows:
Unrestricted funds
General fund
Restricted funds
Souter Trust
Boshier
St James Place
TOTAL FUNDS
Net
movement
At
At 1.4.20
in funds
31.3.21
£
£
£
53,627
6,131
59,758
1,277
(1,277)
-
900
(900)
-
1,922
-
1,922
5,000
-
5,000
-
5,055
5,055
9,099
2,878
11,977
62,726
9,009
71,735
Incoming
resources
Resources
expended
Movement
in funds
£
£
£
102,933
(96,802)
6,131
-
(1,277)
(1,277)
-
(900)
(900)
7,100
(2,045)
5,055
7,100
(4,222)
2,878
110,033
(101,024)
9,009

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The Playhouse Foundation

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

9. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Bursaries
Restricted funds
Souter Trust
Boshier
Winchester Roundtable
NationalLottery - Awards for All
Brighter Life
Simplyhealth Professionals
TOTAL FUNDS
Net
Transfers
movement
between
At
At 1.4.19
£
in funds
£
funds
£
31.3.20
£
35,665
(32,876)
50,838
53,627
50,000
-
(50,000)
-
85,665
(32,876)
838
53,627
-
1,277
-
1,277
-
900
-
900
1,922
-
-
1,922
2,146
(1,308)
(838)
5,000
-
5,000
3,398
(3,398)
-
-
12,466
(2,529)
(838)
9,099
98,131
(35,405)
-
62,726

Comparative net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
115,530
Restricted funds
Souter Trust
4,000
Eight Foundation
10,810
Boshier
900
NationalLottery - AwardsforAll
-
Simplyhealth Professionals
-
15,710
TOTAL FUNDS
131,240
Resources
expended
Movement
in funds
£
£
(148,406)
(32,876)
(2,723)
1,277
(10,810)
900
(1,308)
(1,308)
(3,398)
(3,398)
(18,239)
(2,529)
(166,645)
(35,405)

Bonham-Carter

Grant for work in supporting educational programmes for very young children with autism in Hampshire.

National Lottery

A grant to help children diagnosed with autism to integrate into supportive and trained mainstream primary schools, through the delivery of intensive, early-intervention programmes.

Boshier-Hinton Foundation

Funding to provide ABA consultation and training services for one child during their reception year at school.

Eight Foundation

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The Playhouse Foundation

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

9. MOVEMENT IN FUNDS - continued

Grant funding to provide two one to one support session per week in a mainstream school for the duration of a school year.

Souter Fund

Funding for the provision of an educational programme for a young child with autism and training for all staff within the child's school, in Hampshire.

Simply Health

Funding for the provision of informal support and signposting to information and advice to families following a child's diagnosis of autism.

Winchester Roundtable

Funding towards the use of an online platform system called 'Hi Rasmus' which will allow consultants, tutors, schools and parents to access information pertaining to individual children.

Brighter life

Funding for the provision of resources such as equipment, toys and activities for children with autism and their families.

10. RELATED PARTY DISCLOSURES

Victoria Stanley - Wife of the chair of trustees was paid £22,032 (2020 - £24,695) in management and consultancy fees during the year, these costs incurred by the charity have been categorised as charitable activity expenditure in the Statement of Financial Activities.

In the year ended 31 March 2021 a trustee was reimbursed £84 (2020: £84) for out of pocket expenses in relation to mobile phone charges.

11. INDEPENDENT EXAMINERS FEE

Independent Examiners' remuneration was £2,220 including VAT (2020: £2,160 including VAT).

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The Playhouse Foundation

Detailed Statement of Financial Activities

for the Year Ended 31 March 2021

INCOME AND ENDOWMENTS
Donations and legacies
The O'Sullivan Charitable Trust
Other trust funds
Personal donations
Other donations
Investment income
Bank interest
Charitable activities
Sundry income
Total incoming resources
EXPENDITURE
Charitable activities
Consultant fees
Tutor fees
Fundraiser fees
Lay Advocates
Advocacy and family support
Sundries
Support costs
Governance costs
Admin and office expenses
Travel and subsistence
Insurance
Bank charges
Accountancy and legal fees
Fixtures and fittings
Computer equipment
Total resources expended
Net income/(expenditure)
2021
2020
£
£
94,125
94,124
5,226
3,344
9,021
25,014
1,639
8,470
110,011
130,952
-
168
22
120
110,033
131,240
25,927
36,055
38,322
82,896
50
1,715
-
3,921
12,714
16,146
2,171
-
79,198
140,733
17,784
22,117
61
489
643
81
97
2,420
1,41 8
713
923
353
653
21,840
25,912
l01,024
166,645
9,009
(35,405)

This page does not form part of the statutory financial statement

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