## **Trustees’ Annual Report for the period**
## **From (period start date): 01/06/2023 To (period end date): 31/05/2024**
## **Charity name: Northwest 4x4 Response**
## **Charity registration number: 1164332**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the CIO is to preserve and**
**protect human life and property, in particular**
**but not exclusively, by providing equipment,**
**vehicles and other resources to offer support**
**in adverse conditions.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|**Provision of transport for staff and service**
**users of MoU partners, such as NHS trusts or**
**emergency services, in adverse weather**
**conditions and during pre-booked events.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**In preparing this report trustees have had**
**regard to the guidance issued by the Charity**
**Commission on public benefit (see links**
**below*)**|
***https://assets.publishing.service.gov.uk/media/5a817021ed915d74e6232442/PB1_The _public_benefit_requirement.pdf *https://www.gov.uk/government/publications/public-benefit-reporting-pb3/public-ben efit-reporting**
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**Not applicable**|
|
Policy on social
investment including
program related
investment|Para 1.38|
**Not applicable**|
|Contribution made by
volunteers|Para 1.38|**Apart from a small administrative**
**membership fee, volunteers’ contributions are**
**non-financial.**|
|Other||**A new and updated constitution was adopted,**
**in accordance with the previous constitution**
**from 2015, by the AGM on 15 November 2021.**|
||||
**All trustees and those holding committee positions are volunteers and members of the CIO. The board of trustees oversees the operational committee which looks after day to day running of the CIO. Northwest 4x4 Response is a member of the national organisation 4x4 Response UK. Policies currently in place: -Health & Safety Policy -EDI Policy -Child & Vulnerable Person Safeguarding Statement -Support & Supervision Policy (replaced the previous Disciplinary Procedure in February 2025) The CIO is autonomous but is guided in national policy by the umbrella organisation of 4x4 Response UK. Trustees communicated by way of instant messaging facilities and a dedicated online area solely for the trustees of the charity.**
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and
any wider benefits to
society as a whole.|Para 1.20|**During this reporting period, the board of**
**trustees continued with four members,**
**including three trustees elected to trusteeship**
**and the chair of the committee who is an ex**
**official trustee by virtue of being the chair of**
**the operational committee.**
**In accordance with the constitution, the**
**longest serving trustee, Steve McFarlane,**
**resigned with effect of the AGM in November**
**2023 and stood for re-election in which he**
**succeeded.**
**Following the AGM, the board of trustees**
**elected a new chair from the trustees by**
**simple vote at the first trustees’ meeting after**
**the AGM. The vote was unanimous and**
**elected Jon Boyd to the position of chair.**
**The Trustees have finished the review of all of**
**the charity’s policies and have implemented**
**the new Support and Supervision Policy.**
**The policy review started in 2021 is now**
**complete.**
**During this reporting period, the board of**
**trustees usually held monthly meetings.**|
**In addition, there have been extraordinary meetings when urgently required and several planning meetings in preparation of the AGM. Furthermore, the board of trustees has: - assisted the committee with the return of group property following the removal of a group member in Oct Disciplinary issues - liaised with other third sector organisations - helped the committee with decisions regarding the training programme and adoption of a new volunteer management system (SARSYS).**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41|**successfully conducted multiple**
**deployments**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**In the reporting period, we raised the**
**following funds:**
**- revenue from deployments: £9,919**
**- fundraising stall at events: £1,364**
**- donations: £1,211**
**These are excellent results.**|
|Investment performance
against objectives|Para 1.41|**Not applicable**|
|
Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of the reporting period, the**
**CIO had £6,089 in its bank account.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity holds a small reserve fund**
**in order to reimburse fuel claims in a**
**timely manner.**|
|
Amount of reserves held|Para 1.22|
**Our reserve is an agreed amount of £500**|
|Reasons for holding zero
reserves|Para 1.22|
**Not applicable**|
|Details of fund materially in
deficit|Para 1.24|**Not applicable**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**● charges to service users for**
**deployments (NHS, LRFs and**
**events)**
**● membership fees**
**● fundraising stalls at events**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**|
|
A description of the principal
risks facing the charity|Para 1.46|**-Lack of funding**
**-Lack of engagement from members**
**with the running of the CIO**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected at the AGM**
**constitution (section 13.1.a-c):**
(a) At every subsequent annual general
meeting of the members of the CIO,
one-third of the charity trustees shall retire
from office. If the number of charity
trustees is not three or a multiple of three,
then the number nearest to one-third shall
retire from office, but if there is only one
charity trustee, he or she shall retire;
(b) The charity trustees to retire by rotation
shall be those who have been
longest in office since their last
appointment or reappointment. If any
trustees were
last appointed or reappointed on the same
day those to retire shall (unless they
otherwise agree among themselves) be
determined by lot;
(c) The vacancies so arising may be filled
by the decision of the members at
the annual general meeting; any vacancies
not filled at the annual general meeting
may be filled as provided in sub-clause (2)
of this clause;|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Currently new trustees are given a link**
**to the constitution and the Charity**
**Commission's Trustee Welcome Pack:**
**https://www.gov.uk/government/publicat**
**ions/charity-trustee-welcome-pack/chari**
**ty-trustee-welcome-pack**
**However, it is planned to draft a more**
**in-depth induction procedure in 2025**
**which may incorporate training.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|
**NW4x4R is a member of the national**
**umbrella organisation 4x4 Response**
**UK.**|
|Relationship with any related
parties|Para 1.51|**Among the national network of 4x4**
**Response, NW4x4R is seen as a leader**
**in terms of best practice and maintains**
**mutually beneficial relationships with**
**neighbouring response groups.**|
|Other|||
## **Reference and Administrative details**
|Charity name|Northwest 4x4 Response|
|---|---|
|Other name the charity uses|NW4x4R|
|Registered charity number|**1164332**|
|Charity’s principal address|Office 119, Liscard Business Centre,
The Old School House,
188 Liscard Road
WALLASEY, Merseyside
CH44 5TN|
|||
## **Names of the charity trustees who manage the charity**
|**Names of the**|**charity trustees who manage the charity**|||
|---|---|---|---|
|**Trustee name**|**Office (if any)**|**Dates acted if**
**not whole year**|**Name of person/body**
**entitled to appoint**|
|Stephen
McFarlane|Chair of Trustees until January 2024, then
trustee|n/a|n/a|
|Jon
Boyd|Trustee until January 2024, then chair of
trustees|n/a|n/a|
|Cosima
Doerfel Hill|Trustee|n/a|n/a|
|Thomas
Doerfel Hill|Ex-Officio Trustee (chair of the operational
committee)|n/a|n/a|
Corporate trustees – names of the directors at the date the report was approved - **n/a**
**Director name**
Name of trustees holding title to property belonging to the charity - **n/a**
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others - n/a**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**n/a**
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signatures**|**_SJMacfarlane_**||
|---|---|---|
|**Full names**|**Stephen James Macfarlane**|**Cosima Doerfel Hill**|
|**Positions**|**Chair of Trustees (since September 2024)**|**Trustee**|
|**Date**|**27/03/2025**|**27/03/2025**|
**Charity Name North West 4x4 Response**
**No (if any) 1164332**
## **Receipts and payments accounts**
**CC16a**
**For the period** Period start date Period end date **To from** 1/6/2023 31/5/2024
## **Section A Receipts and payments**
||||**Unrestricted**
**funds**|**Unrestricted**
**funds**|||**Restricted funds**|||**Endowment**
**funds**||||**Total funds**|||**Last year**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**to the nearest**|**£**|||**to the nearest £**|||**to the nearest £**||||**to the nearest £**|||**to the nearest £**||
|**A1 Receipts**|||||||||||||||||||
|Revenue|||**9,919**||||**-**|||**-**||||**9,919**|||**5,346**||
|Fundraising|||**1,364**||||**-**|||**-**||||**1,364**|||**-**||
|Donations|||**1,211**||||**-**|||**-**||||**1,211**|||**2,636**||
|Uniform & Shop||||**545**|||**-**|||**-**||||**545**|||**1,877**||
|membership||||**660**|||**-**|||**-**||||**660**|||**513**||
|bank interest||||**4**|||**-**|||**-**||||**4**|||**-**||
|||||**-**|||**-**|||**-**||||**-**|||**-**||
|||||**-**|||**-**|||**-**||||**-**|||**-**||
|**_Sub total_**
_(Gross_|_income for AR)_||**13,703**||||**-**|||**-**||||**13,703**|||**10,372**||
||||||||||||||||||||
|**A2 Asset and investment sales,**|||||||||||||||||||
|**(see table).**|||||||||||||||||||
|||||**-**|||**-**||||**-**|||**-**|||||
|||||**-**|||**-**||||**-**|||**-**|||**-**||
||**_Sub total_**|||**-**|||**-**||||**-**|||**-**|||**-**||
|**(see table).**|||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**-**||||**-**||||**-**|||**-**|||||
||||**-**||||**-**||||**-**|||**-**|||**-**||
||**_Sub total_**||**-**||||**-**||||**-**|||**-**|||**-**||
||||||||||||||||||||
||**_Total receipts_**||**13,703**||||**-**||||**-**|||**13,703**|||**10,372**||
|**A3 Payments**|||||||||||||||||||
|reclaimed expenses|||**193**|||**-**||||**-**||||**193**|||**246**||
|Rent & Insurnce|||**488**|||**-**||||**-**||||**488**|||**534**||
|Communications|||**5,236**|||**-**||||**-**||||**5,236**|||**4,133**||
|general Admin|||**413**|||**-**||||**-**||||**413**|||**3,003**||
CCXX R1 accounts (SS)
30/03/2025
1
|Reclaimed milage payments|||**3,801**|||**-**|||**-**|||**3,801**|||**5,446**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Advertising (webpage)|||**263**|||**-**|||**-**|||**263**|||**625**||
|AGM cost|||**63**|||**-**|||**-**|||**63**|||**-**||
|Bank Charges|||**156**|||**-**|||**-**|||**156**|||**-**||
|Cost of sales( uniform, fundraising)|||**1,014**|||**-**|||**-**|||**1,014**|||**421**||
||**_Sub total_**||**11,627**|||**-**|||**-**|||**11,627**|||**14,408**||
||||||||||||||||||
|||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**A4 Asset and investment**||||||||||||||||||||
|**purchases, (see table)**||||||||||||||||||||
||||**-**||||**-**||||**-**|||**-**||||||
||||**-**||||**-**||||**-**|||**-**||||||
|**_Sub total_**|||**-**||||**-**||||**-**|||**-**||||||
|||||||||||||||||||||
|**_Total payments_**|||**11,627**||||**-**||||**-**|||**11,627**||||**14,408**||
|||||||||||||||||||||
|**_Net of receipts/(payments)_**|||**2,076**|||**-**||||**-**||||**2,076**|||**-**|**4,036**||
|**A5 Transfers between funds**|||**-**|||**-**||||**-**||||**-**||||**-**||
|**A6 Cash funds last year end**|||**4,013**|||**-**||||**-**||||**4,013**||||**8,284**||
|**_Cash funds this year end_**|||**6,089**|||**-**||||**-**||||**6,089**||||**4,248**||
|||||||||||||||||||||
## **Section B Statement of assets and liabilities at the end of the period**
|||||**Unrestricted**|||**Restricted funds**|||**Endowment**||
|---|---|---|---|---|---|---|---|---|---|---|---|
||**Categories**|**Details**||**funds**||||||**funds**||
|||||**to nearest £**|||**to nearest £**|||**to nearest £**||
|**B1**|**Cash funds**|||**-**|||**-**|||**-**||
|||**_Total cash funds_**||**-**|||**-**|||**-**||
|||(agree balances with receipts and payments||||||||||
|||account(s))||Agreement Error|||OK|||OK||
|||||**Unrestricted**|||**Restricted funds**|||**Endowment**||
|||||**funds**||||||**funds**||
|||**Details**||**to nearest £**|||**to nearest £**|||**to nearest £**||
|**B2**|**Other monetary assets**|||**-**|||**-**|||**-**||
|||||||||||||
CCXX R2 accounts (SS)
30/03/2025
2
|**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf
of all the trustees|**Details**|**Fund to which asset**
**belongs**|**Cost (optional)**|**Current value**
**(optional)**|
|---|---|---|---|---|
||||**-**|**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||||
|||||Date of approval|
||**_SJMacfarlane_**
**_C.Doerfel Hill_**|||27/03/2025|
|||||27/03/2025|
CCXX R3 accounts (SS)
30/03/2025
3