## **Trustees’ Annual Report for the period** **From 01/06/2022 (Period start date) To 31/05/2023 (Period end date)** **Charity name: Northwest 4x4 Response** ## **Charity registration number: 1164332** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the CIO is to preserve**
**and protect human life and property, in**
**particular but not exclusively, by**
**providing equipment, vehicles and other**
**resources to offer support in adverse**
**conditions.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provision of transport for staff and**
**service users of MoU partners, such as**
**NHS trusts or emergency services, in**
**adverse weather conditions and during**
**pre-booked events.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**In preparing this report trustees have**
**had regard to the guidance issued by**
**the Charity Commission on public**
**benefit (see links below*)**| ***https://assets.publishing.service.gov.uk/media/5a817021ed915d74e6232442/PB1_The _public_benefit_requirement.pdf *https://www.gov.uk/government/publications/public-benefit-reporting-pb3/publicbenefit-reporting** **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment **----- Start of picture text -----**
Apart from a small administrative
Para 1.38
Contribution made by membership fee, volunteers’
volunteers contributions are non-financial.
A new and updated constitution was
**----- End of picture text -----**
|Contribution made by
volunteers
Para 1.38
**Apart from a small administrative**
**membership fee, volunteers’**
**contributions are non-financial.**|Contribution made by
volunteers
Para 1.38
**Apart from a small administrative**
**membership fee, volunteers’**
**contributions are non-financial.**|Contribution made by
volunteers
Para 1.38
**Apart from a small administrative**
**membership fee, volunteers’**
**contributions are non-financial.**| |---|---|---| |||**A new and updated constitution was**| |Other||**adopted, in accordance with the**
**previous constitution from 2015, by the**
**AGM on 15 November 2021.**
**All trustees and those holding**
**committee positions are volunteers and**
**members of the CIO.**
**The board of trustees oversees the**
**operational committee which looks after**
**day to day running of the CIO.**
**Northwest 4x4 Response is a member of**
**the national organisation 4x4 Response**
**UK.**
**Policies currently in place:**
**Health & Safety Policy**
**EDI Policy**
**Child & Vulnerable Person Safeguarding**
**Statement**
**Disciplinary Procedure**
**The CIO is autonomous but is guided in**
**national policy by the umbrella**
**organisation of 4x4 Response UK.**
**Trustees communicated by way of**
**instant messaging facilities and a**
**dedicated online area solely for the**
**trustees of the charity.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**During this reporting period, two of our**
**trustees resigned.**
**As a result there are two trustee**
**vacancies on the board of trustees,**
**which continues with three members.**
**The Trustees have completed a review**
**of all of the charity’s policies and have**
**implemented the new EDI and H&S**
**policies.**
**This year, the board of trustees usually**
**held monthly meetings, In addition,**
**there have been extraordinary meetings**
**when urgently required and several**
**planning meetings in preparation of the**
**AGM.**
**Furthermore, the board of trustees has: **| **- dealt with complaints and disciplinary issues - liaised with other third sector organisations - advised the committee on the legality of using specific professional terminology which may bring NW 4x4 Response into conflict with its Public Liability Insurance. - helped the committee with decisions regarding the training programme.** **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of the reporting period, the**
**CIO had £4013 in its bank account.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity holds a small reserve fund**
**in order to reimburse fuel claims in a**
**timely manner.**| |Amount of reserves held|Para 1.22|**Our reserve is an agreed amount of £500**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing document Para 1.25 Constitution
(trust deed, royal charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
**----- End of picture text -----**
|**Structure, Governance and Management**|**Structure, Governance and Management**|**Structure, Governance and Management**| |---|---|---| |Description of charity’s
trusts:||| |Type of governing document
(trust deed, royal charter)
Para 1.25
**Constitution**||| |How is the charity
constituted?
(e.g unincorporated
association, CIO)
Para 1.25
**CIO**||| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected at the AGM**
**constitution (section 13.1.a-c):**
(a) At every subsequent annual general
meeting of the members of the CIO,
one-third of the charity trustees shall retire
from office. If the number of charity
trustees is not three or a multiple of three,
then the number nearest to one-third shall
retire from office, but if there is only one
charity trustee, he or she shall retire;
(b) The charity trustees to retire by rotation
shall be those who have been
longest in office since their last
appointment or reappointment. If any
trustees were
last appointed or reappointed on the same
day those to retire shall (unless they
otherwise agree among themselves) be
determined by lot;
(c) The vacancies so arising may be filled
by the decision of the members at
the annual general meeting; any vacancies
not filled at the annual general meeting
may be filled as provided in sub-clause (2)
of this clause;| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| Other ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Northwest 4x4 Response
Other name the charity uses
Registered charity number 1164332
Charity’s principal address Office 119, Liscard Business Centre,
The Old School House,
188 Liscard Road
WALLASEY, Merseyside
CH44 5TN
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Stephen Chair or Trustees
1
McFarlane
2 Jon Boyd Trustee
3 Cosima Doerfel Hill Trustee
Thomas Doerfel Ex-Officio Trustee
Hill (chair of the
4
operational
committee)
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|| |---|---| ||Cosima Doerfel Hill| ||
Trustee| ||22/05/2024| ||22/05/2024| inancial Re ort from the Treas The financial report shows the finances relating to North West 4x4 Response since the last financial report to the Charity Commission in November 2022 Notes Opening Closing 0110612022 £8.284.20 3110512023 £4.013.65 Outgoings £10,371.88 Milage, radio fees, bank fees, assets purchased etc Income £14,408.01 Events, Amazon donations, training for partner agencies Income Expenses General Exp Insurance Donations £2.635.79 3003.25 Deployment Income Uniform & Signs Membership 5346.22 318.43 1876.93 Comms 4132.56 512.94 Training Uniform & Signage Mileage Payments Refunds 72 421.4 5445.71 174 Rentals 216 Promotion 624.66 Totals £10.371.88 14408.01 The financial report shows all the outgoings during the reporting period but does not include income from events held between January and May 2023 as payment for these was received later and hence is showing a large deficit.