## **Trustees' Annual Report for the period**
Period start date Period end date **01 06 2021 31 05 2022**
**From**
**To**
## Section A Reference and administration details
**Charity name Northwest 4x4 Response Other names charity is known by Registered charity number (if any) 1164332 Charity's principal address** Office 119, Liscard Business Centre 188 Liscard Road WALLASEY, Merseyside **Postcode CH44 5TN**
**Northwest 4x4 Response**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Stephen Macfarlane
2 Cosima Doerfel Hill
3 Kath Podmore
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5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
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CIO
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CIO How the charity is constituted (eg. trust, association, company) Trustee selection methods
- (eg. trust, association, company)
Elected by AGM
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
A new and updated constitution was adopted, in accordance with the previous constitution from 2015, by the AGM on 15 November 2021. All trustees and those holding committee positions are volunteers and members of the CIO.
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The board of trustees oversees the operational committee which looks after day to day running of the CIO.
- the charity’s organisational structure and any wider network with which the charity works;
Northwest 4x4 Response is a member of the national organisation 4x4 Response UK.
- relationship with any related Policies currently in place: Health & Safety Policy
- parties; EDI Policy
- trustees’ consideration of Child & Vulnerable Person Safeguarding Statement major risks and the system Disciplinary Procedure and procedures to manage them.
The CIO is autonomous but is guided in national policy by the umbrella organisation of 4x4 Response UK.
Trustees communicated by way of instant messaging facilities and a dedicated online area solely for the trustees of the charity.
Trustees are entitled to any and all discussions and potential conflicts and risks discussed in detail.
## **Section C Objectives and activities**
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**The objects of the CIO are: to preserve and protect human life and property, in particular but not exclusively, by providing equipment, vehicles and other Summary of the objects of the resources to offer support in adverse conditions. charity set out in its governing document In preparing this report trustees have had regard to the guidance issued by the Charity Commission on public benefit (** https://assets.publishing.service.gov.uk/media/5a817021ed915d74e623 2442/PB1_The_public_benefit_requirement.pdf **,** https://www.gov.uk/government/publications/public-benefit-reportingpb3/public-benefit-reporting **Provision of transport for staff and service users of MoU partners, such as NHS trusts or emergency services, in adverse weather conditions and during pre-booked events. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
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At North West 4x4 Response we are dedicated to training our members, covering off-road driving, first aid and water safety; all to nationally certified standards.
We have a dedicated events team which can assist with a range of logistical and support needs for events, from car parking and traction assistance.
You **may choose** to include further statements, where relevant, about:
We specialise in dealing with adverse weather conditions including snow, ice and flooding.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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## Section D Achievements and performance
The Trustees’ have been working closely with the Operational **Summary of the main** Committee to ensure that everything runs smoothly in **achievements of the charity** accordance with the Constitution and Charity Commission rulings. **during the year** During adverse weather conditions we helped the NHS get nurses to their patients to provide palliative care. We also helped Cheshire Fire & Rescue with moving members of the public out of there flooded homes to somewhere safe. The group continues to ensure that it is available to help people when needed.
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## **Section E Financial review**
**Brief statement of the** The charity holds a small reserve fund in order to reimburse fuel claims in **charity’s policy on reserves** a timely manner
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Cosima Doerfel Hill **Position (eg Secretary, Chair, etc)** Trustee **Date** 28/08/2022
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## **Financial Report from the Treasurer**
The financial report shows the finances relating to North West 4x4 Response since the last financial report to the Charity Commission in November 2021
Notes
|Opening|01/06/2021|£6,431.61|
|---|---|---|
|Closing|31/05/2022|£8,259.20|
|Outgoings||£10,986.18|
Milage, radio fees, bank fees, assets purchased etc
|Income|£12882.86|£12882.86|
|---|---|---|
|Donations at events|£|4457.07|
|Deployments|£|7274.59|
|Uniform|£|1005.55|
|Membership|£|145.65|
|Profit made|£|1,896.68|