Parochial Church Council of the Parish Church of St Mary Magdalene, Woodstock
Registered Charity Number 1164329
Trustees Report and Financial Statements
for the year ended 31 December 2021
| Index | |
|---|---|
| Trustees’ report | |
| Administrative Information | Page 1 |
| Trustees’ annual report | Page 2-6 |
| Annual Accounts | |
| Independent Examiner’s report | Page 7 |
| Statement of Income and Expenditure | Page 8 |
| Balance Sheet | Page 9 |
| Notes to the accounts | Page 9-11 |
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
Administrative Information & Trustees’ Report
Membership of the PCC
PCC members who have served at any time since 1 January 2021 are:
Ex Officio Members & Trustees:
Team Rector The Very Reverend Jeremy Auld Curate Reverend Annette Wade, transferred to Kidlington 1 Sept 2021 Associate Priest Reverend Dr Shaun Henson Deanery Synod representatives are ex officio members of the PCC
Members & Trustees’:
| Committees | Committees | ||
|---|---|---|---|
| Name | Role | Standing/ Finance |
Deanery Synod |
| Ms JennyAtkinson | PCC Member Elected for 3years from 25 Oct 2020 | ||
| Mr Mike Bowles | PCC Member Elected for 3years from 11 July2021 | Yes | |
| Ms Sarah Forshaw | PCC Member and Safeguarding officer re-elected for 3years from 11 July2021 |
||
| Mr Michael Holmes | PCC Member ex officio due to being on the Deanery Synod |
Yes | Yes |
| Dr Ben Knighton | PCC Member Elected for 3years from 25 Oct 2020 | ||
| Mr RayMorris | PCC Member | ||
| Dr Joan Perry | PCC Member & associate church Warden | ||
| Mrs Sandy Rasch | PCC Member & PCC Secretary ex officio due to being on the DeanerySynod |
Yes | |
| Mr Aidan Salter | PCC Member & Treasurer re-elected for 3years from 11 July2021 |
Yes | |
| Mr Mike Shergold | PCC Member retired Feb 2021 | ||
| Ms Ruth Sutherland | Churchwarden re-elected for 1 year from July 2021 & PCC Member |
Yes | |
| Mr Christopher Wallworth |
Churchwarden & Vice Chair re-elected for 1 year from July2021 & PCC Member |
Yes |
Other
Clergy Secretary Mrs Marion Williams Independent Examiner Mr Frank Collingwood FCA Planned Giving officer Glynda Salter Electoral Role officer Carol Holmes Bankers Barclays Bank CAF Bank (Charities Aid Foundation) Insurers Ecclesiastical Insurance Company Solicitors Winkworth Sherwood LLP Associate Priests Revd Stephen Pix Revd Andrew Bunch Licenced Reader Dr Ben Knighton
Page 1
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
Aims and Purpose
The Parochial Church Council of St Mary Magdalene has the responsibility of co-operating with the clergy, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the Church buildings of St Mary Magdalene, Park Street, Woodstock, Oxford OX20 1SJ.
Committees
The PCC operates through several committees, which meet between full meetings of the PCC. The Standing Committee is the only committee required by law. It has power to transact the business of the PCC between its meetings, subject to any directions given by the Council. Its membership is detailed on page 1.
Electoral Roll
At the qualifying date, there were 101 people on the electoral role. The average Sunday attendance during October was 54 adults and 2 children and 10 online registrations accounting for an estimated 15 people.
Structure Governance and Management
The PCC is a corporate body established by the Church of England and operates under the Parochial Church Powers Measure. The PCC is a Registered Charity number 1164329
The method of appointment of PCC members is set out in the Church Representation Rules. Membership of the PCC consists of Ex Officio members who are appointed and then churchwardens and members elected by those members of the congregation who are on the electoral role of the church and those elected to be deanery synod representatives. All those who are members of our congregation are encouraged to register on the Electoral Role and stand for election to the PCC. A term of office for an elected member of the PCC is 3 years and the person may stand for re-election.
Deanery Synod
St Mary Magdalene is currently entitled to appoint two members of the Deanery Synod. Those elected to the Deanery Synod are automatically members of the PCC. Our Church is part of the Woodstock Deanery which itself is a part of the Diocese of Oxford. This provides the PCC with an important link between the parish and the wider structure of the Church.
Safeguarding.
All relevant volunteers and employed people have had DBS checks. Checking and monitoring systems are in place, however we must all remain vigilant about safeguarding our community and any concerns even small should be detailed to Sarah Forshaw our safeguarding officer on Sarah Forshaw sjfwoodstock@outlook.com or phone 07585 603425 or contact the church office. Please don’t hesitate to mention any little thing, as it all helps to build a picture. Experience from outside our Parish shows that it is the little issues reported that can make sure we protect people.
Page 2
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
Ecumenical Relationships
Our church is part of the Benefice of Woodstock and Bladon which consists of the parishes of St Mary Magdalene, Woodstock and St Martin, Bladon.
We are a member of Churches Together in Woodstock. At Easter and Christmas, a combined service information sheet is door dropped to all addresses in Woodstock covering all the churches services. We are in covenant with the Woodstock Methodist Church in Woodstock and joint services are normally held during the year, in a normal year but this has not been possible this year.
Gränna church is our twin church in Sweden, and we learn and provide prayer support from each other although this year no physical contact has been possible because of Covid.
The PCC support the Woodstock Youth Work Trust with prayer, finance from the diocese and a trustee. The PCC helped the Woodstock Youth Trust to apply for and obtain funding for outreach to schools, and to set up a Chaplaincy Team Leader at The Marlborough C of E School. This funding enables Mat Bodinham, the Chaplaincy Team Leader, to provide guidance and support to the pupil’s part time.
Volunteers
The PCC wish to thank all the volunteers who work so hard to make our church the vibrant, friendly community that it is. In particular all those who clean the church (and we have had additional cleaning requirements this year due to Covid), make the churchyard look so lovely, open/ close the church, provide maintenance help, lead daily prayers, lead or take services, manage the AV/streaming, make tea/coffee, staple orders of services, welcome people, count collections, organise things and many, many other activities. Often this help is just carried out quietly and without fuss and can sometimes occur without publicly being thanked. Without the support of this great body of helpers it would not be possible for us to provide the wonderful environment and support to enable our Church to carry out ministry to the Parish.
Review of the year
The size of the congregation has been slowly increasing since the beginning of the year. We are not back to pre-Covid numbers. At the end of the year a typical Sunday was around 60 people at the main service (which is also streamed to c 15 people), 10 people at the 8am service and on a Wednesday communion we have around 6.
During 2021 the Parochial Church Council (PCC) met on 5 occasions in the year for normal PCC meetings. The Annual Parochial Church Meeting was held later than normal due to covid in July.
Covid issues. We started back in church at the beginning of the year and the chairs were positioned so that a 2m gap between each bubble could be maintained. Pre booking was instigated although in the end we did not turn anyone away (a couple of times regulars left so that visitors could worship). Later in the year we stopped the pre booking and the chairs required less spacing. However, throughout the whole year the spacing of chairs has been much more generous than before Covid and we asked everyone to wear masks. Part way through the year we were allowed to sing with masks on, although our cantors have continued to lead us. The services are still being streamed.
Until the late autumn we also were keeping the doors open to ensure good ventilation but with the winter we have decided to keep the doors closed to keep warmer and avoid excessive heating costs. Kneelers are still tucked away, and service sheets are created for each service and worshippers take them home to avoid cross contamination.
Page 3
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
In the latter part of the year we started offering tea and coffee after the service but paused again due to Omicron version of Covid. We hope to restart refreshments as soon as it is safe.
Curate. Annette Wade has grown in experience and capability and in the autumn was seconded to Kidlington Parish to assist there which went so well it has turned permanent. We thank Annette for her work with us and pleased that she is continuing her training and expanding her experiences to assist her in Her journey of Christian leadership.
Church Building . The stained glass of the east and west windows was repaired and cleaned, so now look much better and are watertight. The drainage for the south wall was also completed to divert water away from the wall and avoid damp. We are waiting for the wall to dry out before repairing the internal redecoration affected. The notice board was repaired and redecorated.
Roof. An invasive inspection of the lead roofs by roofing contractors and our architect occurred and concluded that the lead roofs and lead valley gutters of the church have come to the end of their effective useful life and water is now ingressing into the building. The lead is so old that it has now become brittle and cracked. Any repairs undertaken now do not last because the metal is brittle and only last a short time before it cracks again.
The roof needs to be replaced to protect the fabric of the Grade II* building and to provide a dry interior. It was decided to find out how much a new roof would cost. Designs were drawn up and tendered and the cost of replacement is expected to be £150,000. This considers some inflation that will occur during the fundraising period. It was decided to start this campaign early in 2022 and Mike Bowles has offered to help for this large task. In early 2022 we obtained a grant for £5,000 to start off our fundraising.
The bell that calls worshippers is now cracked. (The peal of bells are all fine). We are trying to see if we can get a replacement from a disused church.
The church is now being let out again for others to use the church. We have obtained a premises licence for those who wish to serve alcohol on the premises. The reasoning was that the number of events in the year would exceed that allowed with temporary licences.
Churchyard.
There was extensive work undertaken to cut back trees and vegetation in the early part of the year, particularly from near the west wall of the churchyard which protects that wall from damage (the wall does not belong to the church). Paths were improved by putting down more gravel to make them less prone to weeds. The Churchyard is exceedingly well looked after by Jenny Atkinson and a few helpers supplemented by some contract help when required.
The Community Fund
Has again offered Christmas lunch for those who are on their own. 23 lunches were sourced from a local catering provider. These were served in the Church after the main Christmas service by volunteers. It is anticipated that there will be other community events in 2022.
Governors
Christine Arjun (Jeremy Auld’s wife), Ann Cripps and Aidan Salter are all foundation governors at The Marlborough C of E School along with Clare Hayns who is a parent governor, and many will recall that Clair was our Curate a few years ago. The school has coped with Covid, and external reviews show the school has improved. Revd Jeremy Auld is a governor at Woodstock Primary school.
Page 4
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
Giving options
We are really grateful for all the regular donations we receive which is the backbone to our finances.
For those who want to give regularly please contact the Parish giving scheme on 0333 002 1260 and to set up a direct debit for you. this can be monthly, quarterly or annually. You will need your bank details and our parish code 270627292. This is a great scheme and reduces our administration time substantially and is free for us to use.
Alternatively, cheques and donations can be put in the wall safe between the west door and the font or please contact Glynda Salter our planned giving officer or Aidan Salter stmmtreas@gmail.com our treasurer for other ways to donate and for gift aid details.
For debit and credit cards there is a contactless unit at the back of church that should always be working. To change the donation amount, press the up or down arrow, or tap the screen in the middle and input a figure. Alternatively, online at one or our “give a little” pages. (Gift aid details can also be taken this way as well).
For the general St Mary Magdalene Church Fund visit: https://bit.ly/stmmwoodstock
For the community fund visit: https://bit.ly/WandBcommunity
For upkeep of the churchyard visit: https://bit.ly/stmmchurchyard
For the roof appeal https://bit.ly/StMMRoof
Financial Review
The PCC would very much like to thank everyone who has made financial donations, large and small. Regular giving via the parish giving scheme which increases giving in line with inflation is so helpful and particularly so in this last year of the Covid pandemic. For those who give by direct debit please consider increasing donations in line with inflation. Fundraising was again restricted this year and we look forward to being able to get back together in fellowship whilst carrying out fundraising activities when the pandemic is over.
All of this is vital. Without your support the PCC would be unable to serve the parish and the local community and provide the Clergy to guide us and provide pastoral support for the whole community here in Woodstock and to keep of the building so that it can be used by the whole community.
Income. Overall, the total income increased by £11,337 which is very encouraging. The increase was due to several things including collections in services increased by £827 despite services in the early part of the year being restricted in numbers. The church being used by others in the community also increased by £1716. Planned giving grew by 1.6% which is less than CPI inflation so is a little disappointing. Weddings and funerals also grew by £1,716 although upto two thirds of that income goes in costs. We had a legacy from the estate of J Vickery of £1,000 and from the estate of Paul Duffie for £3,326 and we would encourage all to consider adding a legacy in their will. Overall, a good result.
Expenditure. Overall, total expenditure increased by £17,308, however £13,658 of that was from restricted funds particularly on repairs to the stained-glass windows and improvements to the drainage on the south side of the church. In unrestricted costs we also spent a further £7,101 on repairs which included the roof plus an investigation of the roof. That investigation concluded that we need to replace the lead on the roof which is detailed elsewhere. We paid our full parish share this
Page 5
Trusttts. Report and Aou*S lof St Mary M4dalene PCG Woodstock. 2021 year which primarily fund5 our cler8y salarie5, pension5, traini and accommodation. Church running expenses have increased from unrestrirted fund5. primarily because theie were more services than the previous year, which incurred rnore or8anist5' fees. From the Chufchyard restricted fvnd we are employing a contrèctor to assist the work the churchyard our Volunteers undertake and some other costs of plants eic. Loan. We have a loan of £35.0 from Blenheim whbch started as £80,LKM). This loan 15 interest free and at the end of December 2021 the agreement finished in September 2022. In March 2022 there was a meeting with Blenheim. ènd it was agreed to extend the loan for a further 6 year5. The greement for the loan 5tate5 that the PCC should use its best endeavours to pay the loan back at £s.c{l a year or quicker if funds allow. We have mana8ed to achieve over £5,(hXI repayment a year despite Covid in the last 4 years of the loan so that should be achievable. Concluslon. In unrestricted funds there was a slight surplus of £1,204. Restricted funds had a deficit of E4,723 showin8 we have Spent money where donors want it to bè spent. Fornard looklni. We have a challenge ahead to raise the funds to replace the roof in additlon to continuing to repay the outsiandin8 interest free loan to Blenheim which was £35,OLJ) a5 at 31 December 2021. Reserves policy It is PCC policy to iry and maintain a balance on free lunrestrictedl reserves equal to three months unrestricted payments which 13 about £25,LMXI but has mandated the treasurer to keep it above £16.CQO for the foreseeable future. The balance on unrestritted reserves at 31 December 2021 was £18,825131 Dec 2020 £17,621). The PCC keeps the level under Constant review. Approved by the PCC on 30 April 2022 Chairman T$Ier Reverend Jeremy Auld Aidan Sarter Page 6
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
Parochial Church Council of the Parish Church of St Mary Magdalene, Woodstock Registered Charity Number 1164329
Annual Accounts ending 31 December 2021
Page 7
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
Statement of income and expenditure
| Statement of income | and expenditure | and expenditure | |
|---|---|---|---|
| INCOME Planned Giving Gift Aid tax recovered Collections Wedding & Funeral Fees |
2021 | 2020 | |
| Unrestricted Funds Restricted Funds Total 2021 £ £ £ 53,693 4,219 57,912 14,005 417 14,422 5,992 5,992 12,307 12,307 |
Total 2020 £ 57,326 13,494 5,165 8,680 |
||
| Legacies | 1,000 | 3,326 4,326 |
- |
| Donations Sales & Visitors Donations Church Use By Community Bear Hotel Lease Charges To Bladon Interest VAT Recoverable Sundry Income |
4,158 4,158 509 509 1,821 1,821 3,500 3,500 2,477 2,477 3 3 1,263 973 2,236 3 3 |
4,033 811 105 3,500 3,378 27 1,807 4 |
|
| Total Income | 100,731 8,935 109,666 |
98,329 | |
| EXPENDITURE Parish Share Rector & Clergy Expenses Church Running Expenses Church Activities Fees Shares Paid Out Staff Costs Costs Re Fundraising/Trading Mission and Outreach Utilities/Insurance Office Costs Repairs/Improvements Sundry Expenses |
54,302 54,302 1,958 1,958 6,699 2,187 8,886 764 764 6,702 6,702 5,831 5,831 - - 355 355 10,723 10,723 4,087 4,087 7,107 11,469 18,576 1,000 1,000 |
53,115 2,862 5,306 (165) 5,687 6,864 2 873 9,300 2,280 9,753 - |
|
| Total Costs | 99,528 13,656 113,184 |
95,877 | |
| Surplus for the year |
|||
| 1,204 (4,721) (3,517) |
2,452 | ||
| Balances at start of year Balances at end of year |
17,621 (5,423) 12,198 18,825 (10,144) 8,681 |
||
| 17,621 (5,423) 12,198 18,825 (10,144) 8,681 |
Page 8
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
Balance Sheet on 31 December 2021
| Bank balances Barclays CAF Bank Total bank balances Debtors and prepayments Total assets Less Creditors (payable within one year) Total assets less current liabilities Creditors (payable in more than one year) Net Assets Funds: Restricted Unrestricted Total Funds |
£ 3,727 41,652 45,379 4,019 49,398 (10,720) 38,678 (30,000) 8,678 (10,147) 18,825 8,678 2021 |
£ 3,578 46,729 50,307 6,805 57,112 (4,914) 52,198 (40,000) 12,198 (5,423) 17,621 12,198 2020 |
|||||
|---|---|---|---|---|---|---|---|
| # | |||||||
Notes to the Accounts
1. Basis of Financial Statements
The Financial Statements have been prepared under the Church Accounting Regulations 2006 in accordance with applicable accounting standards. The financial statements have been prepared under the Historic Cost Convention and the current Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005). The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. All figures in brackets are negatives and in £ sterling.
Page 9
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
2. Fund Accounting
Restricted Funds are those funds which are given by a donor for a specific purpose or where the donor has instructed that there is a restriction on who can expend the donation (e.g., the Rector or the Churchwardens). Unrestricted Funds are income funds available to the PCC to be spent on the PCC's general purposes.
The work required for the stained-glass window fund has been undertaken and the donor has agreed how the surplus monies can be spent, which includes the work on the French drain completed in 2021, and in future, a dais for the chancel altar has been agreed and is being designed. We are still calling this the stained-glass fund for continuity.
The redevelopment fund is a negative and this is enabled by a loan from Blenheim. We paid off £5,000 this year. The original loan was £80,000 and owe Blenheim £35,000 as at the 31 December 2021.
The restricted funds are detailed below.
| Restricted Funds Organ Fund Flower fund Stained Glass windows Fund Church Yard fund Community Sub Total Redevelopment Fund Sub Total Unrestricted Funds General Fund Total Funds |
Opening Balance Movement in Year £ £ 5,000 0 1,678 (200) 21,326 (10,496) 1,184 (506) 1,078 911 30,266 (10,291) (35,689) 5,570 (5,423) (4,721) 17,621 1,204 |
Opening Balance Movement in Year £ £ 5,000 0 1,678 (200) 21,326 (10,496) 1,184 (506) 1,078 911 30,266 (10,291) (35,689) 5,570 (5,423) (4,721) 17,621 1,204 |
Closing Balance £ 5,000 1,478 10,827 678 1,989 19,972 (30,119) |
|---|---|---|---|
| (10,147) 18,825 |
|||
| 12,198 (3,517) |
8,678 |
3. Creditors payable in more than 1 year
Blenheim Supporting Ltd loaned £80,000 near the end of 2016 (and they also gave a generous donation). This enabled the redevelopment fund to carry out works on the church. Both were much appreciated. Without this loan it would not have been possible to undertake the work.
The terms of the interest free loan (which is unsecured) are that the PCC should make every endeavour to pay this off as quickly as possible in segments. The loan is interest free for 5 years. At the beginning of 2021 we had a balance outstanding of £40,000 and in the year, we have paid off £5,000. The outstanding balance of the loan was £35,000 at the end of 2021. In the balance sheet therefore £5000 of loan is in current liabilities due for payment within 1 year and £30,000 is shown as creditors payable in more than one year. We have now paid a further £5,000 (March 2022) and agreed an extension of
Page 10
Trustees’ Report and Accounts for St Mary Magdalene PCC, Woodstock, 2021
this loan for 6 years with a repayment schedule of £5,000 a year or faster if funds permit. We are very grateful for Blenheim’s continued their support.
4. Incoming resources
Planned giving, collections and similar donations and fees for weddings/funerals and hire of the church are recognised when received. The Listed Places of Worship Grant Scheme, gives a grant equal to the VAT incurred within their criteria providing funds are available. These refunds are recognised in the year of the expenditure. Other grants and legacies are recognised when the PCC is entitled to the use of the resources, their ultimate receipt is considered reasonably certain and the amounts due are reliably quantifiable. All incoming resources are recognised gross.
5. Resources expended
Grants and donations are recognised when paid over or when awarded if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is recognised when due but is not a contractual payment however it is necessary to primarily support the salaries, housing, and training of the clergy in the Diocese. All other expenditure is generally recognised when it is incurred. All resources expended are recognised gross of VAT.
6. Staff costs
The PCC employed a part time Secretary for the clergy during the year.
The church organists, bellringers, retired clergy etc receive payments for weddings/funerals/services. These were paid in accordance with recommendations made by either the diocese or the PCC. They are not employed by the PCC and are responsible for their own tax reporting/liability where appropriate.
7. Analysis of net assets on 31 December 2021
| Cash at Bank Debtors Medium Term Loan Creditors Total Funds |
Unrestricted Funds Restricted Funds Total £ £ £ 20,526 24,853 45,379 4,019 4,019 (35,000) (35,000) (5,720) (5,720) 0 |
|---|---|
| 18,825 (10,147) 8,678 |
8. Payments to PCC Members
No payments were made to PCC members in connection with their duties as PCC members. Some PCC members received reimbursement of expenses incurred on behalf of the PCC, these sums related directly to costs incurred and supported by invoices/receipts.
All the banking permissions/mandates require two authorisations before a payment can be made.
Page 11