Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1st April 2022 To 31st March 2023
Section A Reference and administration details
Charity name Yewdale Community Foundation
Other names charity is known by Yewdale Community Centre
Registered charity number (if any) 1164301
Charity's principal address
Hutton Way Sandsfield Park Carlisle, Cumbria Postcode CA2 7TH
Names of the charity trustees who manage the charity
| 1 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Les Tickner | Secretary | |||
| Jeanette Whalen | Trustee | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Stephen Carter – Centre Manager
TAR
April 2009
1
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
Constitution (CIO)
Trust
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Trustees are selected from Officers and Elected Members of the Management Committee. The Management Committee is selected at the AGM by nomination and simple majority voting.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
The charity operates under an agreed constitution with Carlisle City Council as owners of the property.
- policies and procedures adopted for the induction and training of trustees;
The charity operates within a network of local Community Centres.
-
the charity’s organisational structure and any wider network with which the charity The charity works with several third sector partners as well
-
works; as other Public Sector organisations.
-
relationship with any related parties;
-
The charity uses formal meetings to address any risks with professional guidance from Carlisle City Council Officers.
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To act as a community resource for the benefit of the inhabitants of Yewdale Ward and its neighbourhoods without discrimination or prejudice. To offer, promote and advance facilities that will improve the education, social welfare, recreation, and leisure time thus increasing the life conditions for the inhabitants.
To establish, maintain and manage the community centre for the activities promoted by the organisation and its constituent bodies, in the furtherance of the above objectives.
TAR
April 2009
2
-
➢ Maintenance and management of the Community Centre.
-
➢ The Community Centre serves a wide cross-section of the local community. It has been in existence since 14[th] February 1992 and throughout this time it has continued to host a wide variety of activities including but not limited to;
-
➢ Nursery 2-4 years
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
-
➢ Yewtots
-
➢ Family Quiz Nights
-
➢ Short Mat Bowls
-
➢ Karate
-
➢ Trampoline
-
➢ Church Services
-
➢ Residents Groups & Neighbourhood Forums
-
➢ Election Polling Station
-
➢ Ad hoc bookings including children’s birthday parties
-
➢ Brunch and…
-
➢ Chojinkai
-
➢ Creative Writing
-
➢ Knit and Natter
The organisation has complied with the duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the commission.
Additional details of objectives and activities (Optional information)
The organisation has a dedicated group of volunteers many of whom have been associated with the centre’s activities since it opened in 1992. Without the goodwill and selflessness of those volunteers we would be unable to offer the range of activities that are currently available.
You may choose to include further statements, where relevant, about:
The furtherance of the aims and objectives of the organisation is reliant on income through activities as well as grants.
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
TAR
April 2009
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Shortly after the buildings were opened a long-term plan was developed with a view to increasing the activities as well as the footprint of the building. The Centre owns and runs its own purpose-built nursery along with an outdoor play area. This has enabled the organisation to increase nursery numbers but also to vastly improve the offer. We are currently working with several partners undertaking a feasibility study with a view to building a specialist trampoline facility on the site.
TAR
April 2009
4
Section E Financial review
Brief statement of the charity’s policy on reserves
Our policy is to maintain sufficient reserves to enable the centre to operate for three months. On top of this we build up a repair and renewal fund to have the capital available to replace key assets. The level of this fund is calculated using accepted write off depreciation timescales.
Details of any funds materially in deficit
There are no funds materially in deficit.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
Our main source of income is derived through charges made for user groups, hall hire, membership fees and income from food and drink sales. The management committee meets regularly to monitor financial performance against predicted income and expenditure to adjust costs against actual income. We also currently receive a grant from Carlisle City Council and actively seek additional funding for specific objectives from the many funding agencies such as Lottery Funding etc.
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and A prime example of this is the building of a bespoke
-
objectives including any ethical investment policy nursery at the centre along with the newly constructed adopted. outdoor Hub.
We invest where possible but are aware of our role as a community resource in that we use any capital to provide services rather than to simply bank all surpluses.
Section F Other optional information
The organisation is ambitious and is determined to provide the services that are relevant to the social conditions. In a time of slow recovery from COVID-19 we will focus on activities that bring opportunity and hope to the vulnerable members of our community
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
J Whalen |
|
|---|---|---|
| Les Tickner | Jeanette Whalen | |
Secretary |
Trustee | |
| 20/11/23 | ||
| 20/11/23 |
TAR
April 2009
5
| Receipts and Payments Accounts | Receipts and Payments Accounts | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Name ofcharity | Yewdale Community Centre | |||||||||||
| Charity Commission registerednumber | 1164301 | |||||||||||
| Forthefinancialyearended on | 31 March 2023 | |||||||||||
| Notes | General | Restricted Funds | Total | Total | ||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| Receipts | ||||||||||||
| Donations | 2 | 61,881 £ |
16,365 £ |
- £ |
78,246 £ |
74,914 £ |
||||||
| Activities to further charity's objectives | 3 | 77,431 £ |
- £ |
- £ |
77,431 £ |
56,932 £ |
||||||
| Activities togenerate funds | 4 | 40,188 £ |
- £ |
- £ |
40,188 £ |
28,939 £ |
||||||
| Investment Income and Interest | 5 | 67 £ |
- £ |
- £ |
67 £ |
31 £ |
||||||
| Sub total | 179,567 £ |
16,365 £ |
- £ |
195,932 £ |
160,816 £ |
|||||||
| Other receipts | 6 | - £ |
- £ |
- £ |
- £ |
|||||||
| Total receipts | 179,567 £ |
16,365 £ |
- £ |
195,932 £ |
160,816 £ |
|||||||
| Payments | ||||||||||||
| Payments forgeneratingfunds | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Grants Paid | 7 | - £ |
- £ |
- £ |
- £ |
- £ |
||||||
| Charitable Expenditure | 8 | 155,657 £ |
19,100 £ |
- £ |
174,757 £ |
186,284 £ |
||||||
| Support Costs | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Management & Administration | 9 | 2,312 £ |
- £ |
- £ |
2,312 £ |
2,767 £ |
||||||
| Totalpayments | 157,969 £ |
19,100 £ |
- £ |
177,069 £ |
189,051 £ |
|||||||
| Net of Receipts/(Payments) | 21,598 £ |
2,735 -£ |
- £ |
18,863 £ |
28,235 -£ |
|||||||
| Cash funds lastyear end | 8,367 £ |
- £ |
- £ |
8,367 £ |
36,602 £ |
|||||||
| Transfers | 2,735 -£ |
2,735 £ |
- £ |
- £ |
- £ |
|||||||
| Cash funds thisyear end | 10 | 27,230 £ |
- £ |
- £ |
27,230 £ |
8,367 £ |
||||||
| Statement of Assets and Liabilities at Year End | ||||||||||||
| For the financialyear ended on 31 March 2023 | ||||||||||||
| General | Restricted Funds | Total | Total | |||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| Cash Funds | ||||||||||||
| Current a/c | 15,292 £ |
15,292 £ |
160 £ |
|||||||||
| current a/c | - £ |
- £ |
- £ |
|||||||||
| Deposit a/c | 11,938 £ |
11,938 £ |
8,207 £ |
|||||||||
| 27,230 £ |
- £ |
- £ |
27,230 £ |
8,367 £ |
||||||||
| CBS a/c | - £ |
- £ |
- £ |
|||||||||
| CBS a/c | - £ |
- £ |
- £ |
|||||||||
| CBS a/c | - £ |
- £ |
- £ |
|||||||||
| Other Monetary Assets(cash) | - £ |
- £ |
- £ |
|||||||||
| Total | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| 27,230 £ |
- £ |
- £ |
27,230 £ |
8,367 £ |
||||||||
| Investment Assets | ||||||||||||
| - £ |
- £ |
- £ |
- £ |
|||||||||
| Assets Retained for the Charity's OwnUse | ||||||||||||
| Office electrical equipment | P | |||||||||||
| Office furniture | P | |||||||||||
| Kitchen equipment | P | |||||||||||
| Tables & chairs | P | |||||||||||
| Liabilities | ||||||||||||
| - £ |
||||||||||||
| - £ |
||||||||||||
| - £ |
||||||||||||
| - £ |
||||||||||||
| - £ |
||||||||||||
| - £ |
||||||||||||
| - £ |
||||||||||||
| - £ |
- £ |
- £ |
- £ |
|||||||||
| Notes forming part of the financial statements for the year ended 31 March 2023 | ||||||||||||
| 1. Accounting Policies | ||||||||||||
| a | These statements are prepared onareceipts and payments basis,withall revenue and expenses shownona cash | |||||||||||
| basis. Non-monetary assets andliabilities are shownas at yearend | ||||||||||||
| b | The charityhas 6funds supported by grantsfromCarlisle City Councilandfromown fundraising | |||||||||||
| c | )Allbank interestis allocated to the General Fundinthe year in which itisreceived. | |||||||||||
| d | Noremunerationortravelexpenseswere paid to anyTrustees. | |||||||||||
| e | Unrestrictedfunds are donations, grants and other incomingresourcesreceivable orgeneratedforthe objects ofthe | |||||||||||
| charitywithoutfurtherspecified purpose and are available as general funds. | ||||||||||||
| f) | Restrictedfunds are to be usedforspecific purposes aslaid downby the donor. Expenditure thatmeets the criteriais | |||||||||||
| charged to thefund, together withafairallocationof management and support costs. Therehas been no suchallocation | ||||||||||||
| inthese statements as the expenditurewould benegligible. | ||||||||||||
| g | Allexpenditureisincluded onareceipts andPayments basis andis outlinedwhenthereis anobligationto payforthe | |||||||||||
| expenditure. Allcostshave beendirectly attributed to one ofthefunds as expendedinthe SOFA. The charityisnot | ||||||||||||
| registeredfor VATand accordingly expenditureis showngross of irrecoverableVAT. | ||||||||||||
| h | Asfaras possible SORP 2000has been followedinthe productionofthesefinancialstatements. Howevertherecording | |||||||||||
| of income and expenditureforthe years ending 31 March 2003 &2004didnotfollowSORP 2000 and so the allocation | ||||||||||||
| and understanding ofsome oftheitemswas difficult. | ||||||||||||
| 2. Donations and Grants | ||||||||||||
| General | Restricted Funds | Total | Total | |||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| City ofCarlisle | 7,400 £ |
- £ |
- £ |
7,400 £ |
20,067 £ |
|||||||
| CouncillorGrant | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Lottery | 9,048 £ |
- £ |
- £ |
9,048 £ |
- £ |
|||||||
| Cumbria C.C. | - £ |
14,865 £ |
- £ |
14,865 £ |
- £ |
|||||||
| Cumbria C.C.(Forum) | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Playscheme | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| CoffeeBar(playscheme) | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| PrivateDonations | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Admin | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Room Hire | 16,692 £ |
- £ |
- £ |
16,692 £ |
8,338 £ |
|||||||
| RestrictedIncome | - £ |
1,500 £ |
- £ |
1,500 £ |
8,660 £ |
|||||||
| UnrestrictedIncome | 28,741 £ |
- £ |
- £ |
28,741 £ |
4,037 £ |
|||||||
| Covid JobRetentionScheme | - £ |
- £ |
- £ |
- £ |
33,812 £ |
|||||||
| 61,881 £ |
16,365 £ |
- £ |
78,246 £ |
74,914 £ |
||||||||
| 3. Operating activities to further charity's objectives | ||||||||||||
| General | Restricted Funds | Total | Total | |||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| NurseryIncome (LA) | 65,081 £ |
- £ |
- £ |
65,081 £ |
50,450 £ |
|||||||
| NurseryFees (Paying) | 10,615 £ |
- £ |
- £ |
10,615 £ |
6,072 £ |
|||||||
| NurseryEarliesFee | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| NurseryLunchtimeFee | - £ |
- £ |
- £ |
- £ |
195 £ |
|||||||
| Nursery CookedLunch Inc | 1,400 £ |
- £ |
- £ |
1,400 £ |
- £ |
|||||||
| Nursery Uniform | 335 £ |
- £ |
- £ |
335 £ |
215 £ |
|||||||
| 77,431 £ |
- £ |
- £ |
77,431 £ |
56,932 £ |
||||||||
| 4. Activities to generate funds | ||||||||||||
| General | Restricted Funds | Total | Total | |||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| Bowls | 897 £ |
- £ |
- £ |
897 £ |
536 £ |
|||||||
| CoffeeMachine | 1,462 £ |
- £ |
- £ |
1,462 £ |
1,138 £ |
|||||||
| Donated Goods | 11 £ |
- £ |
- £ |
11 £ |
42 £ |
|||||||
| Fundraising | 4,250 £ |
- £ |
- £ |
4,250 £ |
871 £ |
|||||||
| TrampolineRecreationSession | 27,824 £ |
- £ |
- £ |
27,824 £ |
20,349 £ |
|||||||
| Trampoline Camp | 811 £ |
- £ |
- £ |
811 £ |
1,401 £ |
|||||||
| TrampolineParty | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Trampoline Special | 120 £ |
- £ |
- £ |
120 £ |
520 £ |
|||||||
| TuckShop | 1,145 £ |
- £ |
- £ |
1,145 £ |
809 £ |
|||||||
| Yewtots | 3,669 £ |
- £ |
- £ |
3,669 £ |
3,273 £ |
|||||||
| - £ |
||||||||||||
| 40,188 £ |
- £ |
- £ |
40,188 £ |
28,939 £ |
||||||||
| 5. Investment income and interest | ||||||||||||
| General | Restricted Funds | Total | Total | |||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| Bank Interest | 67 £ |
67 £ |
31 £ |
|||||||||
| Bank Interest | - £ |
- £ |
||||||||||
| 67 £ |
- £ |
- £ |
67 £ |
31 £ |
||||||||
| 6. Other income | ||||||||||||
| General | Restricted Funds | Total | Total | |||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| - £ |
- £ |
- £ |
- £ |
- £ |
||||||||
| - £ |
- £ |
- £ |
- £ |
- £ |
||||||||
| - £ |
- £ |
- £ |
- £ |
- £ |
||||||||
| - £ |
- £ |
- £ |
- £ |
- £ |
||||||||
| - £ |
- £ |
- £ |
- £ |
- £ |
||||||||
| - £ |
- £ |
- £ |
- £ |
- £ |
||||||||
| - £ |
- £ |
- £ |
- £ |
- £ |
| 7.Grants | ||||||||||||
| General | Restricted Funds | Total | Total | |||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| Grant payments | - £ |
- £ |
||||||||||
| - £ |
- £ |
- £ |
- £ |
- £ |
||||||||
| 8. Charitable Expenditure | ||||||||||||
| General | Restricted Funds | Total | Total | |||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| Imprest | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Utilities | 6,627 £ |
- £ |
- £ |
6,627 £ |
6,746 £ |
|||||||
| Restricted Salaries | 134,335 £ |
10,440 £ |
- £ |
144,775 £ |
147,665 £ |
|||||||
| Grants | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Donations | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Centre/NurseryFood Supplies | 2,872 £ |
- £ |
- £ |
2,872 £ |
2,696 £ |
|||||||
| Centre/Nursery Stationery Supplies | 832 £ |
- £ |
- £ |
832 £ |
921 £ |
|||||||
| Misc | 3,170 -£ |
8,660 £ |
- £ |
5,490 £ |
10,514 £ |
|||||||
| Centre/Nursery Cleaning | 689 £ |
- £ |
- £ |
689 £ |
1,678 £ |
|||||||
| Equipment | 1,992 £ |
- £ |
- £ |
1,992 £ |
4,412 £ |
|||||||
| ExternalServices | 1,015.19 £ |
- £ |
- £ |
1,015 £ |
1,309 £ |
|||||||
| Banking | 937 £ |
- £ |
- £ |
937 £ |
704 £ |
|||||||
| NurseryExpenses | 5,374 £ |
- £ |
- £ |
5,374 £ |
3,334 £ |
|||||||
| NurseryEquipment/ Resourses | 1,534 £ |
- £ |
- £ |
1,534 £ |
1,518 £ |
|||||||
| Nursery Utilities | - £ |
- £ |
- £ |
- £ |
467 £ |
|||||||
| Kitchen | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Phone | 2,619 £ |
- £ |
- £ |
2,619 £ |
4,320 £ |
|||||||
| 155,657 £ |
19,100 £ |
- £ |
174,757 £ |
186,284 £ |
||||||||
| 9. Management & Administration | ||||||||||||
| Themanagement and administrationofthe CommunityAssociationtakes placeinthe same building as the services | ||||||||||||
| are delivered and so a proportionofthe utility bills and generaladministrationcosts are | included below. This proportion | |||||||||||
| has beendetermined as10%.Other identifiable costs are alsoincluded below. | ||||||||||||
| Themanagement and administrationoftherestrictedfunds arenegligible. | ||||||||||||
| General | Restricted Funds | Total | Total | |||||||||
| Funds | Restricted | Utilities | 2023 | 2022 | ||||||||
| Imprest | - £ |
- £ |
- £ |
- £ |
- £ |
|||||||
| Energy | 1,657 £ |
- £ |
- £ |
1,657 £ |
1,686 £ |
|||||||
| Administration | 655 £ |
- £ |
- £ |
655 £ |
1,080 £ |
|||||||
| 2,312 £ |
- £ |
- £ |
2,312 £ |
2,766 £ |
||||||||
Yewdale Community Centre
Independent Examiners Report to the Trustees of Yewdale Community Centre
I report on the accounts of the charity for the year ended 31st March 2023, which are set out on pages 1-5.
This report is made solely to the charity’s trustees, as a body, in accordance with s43 of the Charities Act 1993 (for a charity in England and Wales).
Respective responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
-
⬧ Examine the accounts (under section43 (3)(a) of the 1993 Act);
-
⬧ To follow the procedures laid down in the General Directions given by the Charity Commissioners under s43 (7)(b) of the Act; and
-
⬧ To state whether particular matters have come to my attention.
Basis of independent examiners report.
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination included a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in audit and consequently, I do not express an audit opinion on the view given by the accounts.
Independent examiners statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
-
⬧ to keep accounting records in accordance with s41 of the Act; and
-
⬧ to prepare accounts which accord with accounting records and comply with the accounting requirements of the Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached.
Mr. Robert W. Gordon FCA, ATT, FMAAT Briar Lea House, Brampton Road, Longtown, Carlisle, CA6 5TN
Date: 24 July 2023