2022-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1st April 2021 To 31st March 2022

Section A Reference and administration details

Charity name Yewdale Community Association Other names charity is known by Yewdale Community Centre Registered charity number (if any) 1082951 Charity's principal address Hutton Way Sandsfield Park Carlisle, Cumbria Postcode CA2 7TH

Names of the charity trustees who manage the charity

----- Start of picture text -----
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Les Tickner Secretary
2 Jim Horsfield Treasurer
Jeanette Whalen Member of
3 Management
Committee
4
5
6
7
8
----- End of picture text -----

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

April 2009

TAR

1

Stephen Carter – Centre Manager

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (CIO)

• (eg. trust deed, constitution)

Trust How the charity is constituted

• (eg. trust, association,

company)

Trustee selection methods

(eg. appointed by, elected by)[Trustees are selected from Officers and Elected Members of ] the Management Committee. The Management Committee is selected at the AGM by nomination and simple majority voting.

Additional governance issues (Optional information)

You may choose to include The charity operates under an agreed constitution with additional information, where relevant, about: Carlisle City Council as owners of the property.

• policies and procedures adopted for the induction The charity operates within a network of local Community and training of trustees; Centres.

• the charity’s organisational structure and any wider network The charity works with several third sector partners as well with which the charity as other Public Sector organisations. works;

• relationship with any The charity uses formal meetings to address any risks with related parties; professional guidance from Carlisle City Council Officers.

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

April 2009

TAR

2

Summary of the objects of the charity set out in its governing document

To act as a community resource for the benefit of the inhabitants of Yewdale Ward and its neighbourhoods without discrimination or prejudice. To offer, promote and advance facilities that will improve the education, social welfare, recreation and leisure time thus increasing the life conditions for the inhabitants.

To establish, maintain and manage the community centre for the activities promoted by the organisation and its constituent bodies, in the furtherance of the above objectives.

• Maintenance and management of the Community Centre.

• The Community Centre serves a wide cross-section of the local community. It has been in existence since 14[th] February 1992 and throughout this time it has continued to host a wide variety of activities including but not limited to;

• Pre-School Nursery 3-5 years

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• Breakfast and After School Club

• Pre-School two-year-old care

• Yewtots

• Slimming World

• Family Quiz Nights

• Keep Fit

• Short Mat Bowls

• Karate

• Trampoline

• Church Services

• Residents Groups & Neighbourhood Forums

• Election Polling Station

• Ad hoc bookings including children’s birthday parties

• Soup and Sandwiches at Yewdale

The organisation has complied with the duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the commission.

Additional details of objectives and activities (Optional information)

April 2009

TAR

3

The organisation has a dedicated group of volunteers many of whom have been associated with the centre’s activities since it opened in 1992. Without the goodwill and selflessness of those volunteers we would be unable to offer the range of activities that are currently available.

You may choose to include further statements, where relevant, about:

The furtherance of the aims and objectives of the organisation is reliant on income through activities as well as grants.

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

April 2009

TAR

4

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Shortly after the buildings were opened a long-term plan was developed with a view to increasing the activities as well as the footprint of the building. The Centre owns and runs its own purpose-built nursery along with an outdoor play area. This has enabled the organisation to increase nursery numbers but also to vastly improve the offer.

We are currently working with several partners undertaking a feasibility study with a view to building a specialist trampoline facility on the site.

Ongoing maintenance and repairs through the year included;

• The installation of movement sensor lighting.

• A full environmental audit with recommendations for a phased introduction of energy saving measures.

• The nursery has just been re-awarded an Ofsted rating of Outstanding.

• We now take two-year-old children into the setting

• Installation of new energy efficient windows

• Introduction of a card payment system

• We have Charitable Incorporated Organisation Foundation Status

• Introduction of an Affordable Food Hub

• We now provide access to a wide range of Council and Agency services from the centre via a touch screen terminal

• Introduced the Living Wage for our staff

• Introduced a successful monthly Soup and Sandwich Lunchtime get together

Capital Improvements

• Thanks to a successful grant application we have been able to completely replace all of our kitchen appliances, worktops and cupboards. This will enable us to increase our food offer to local community groups. We have also installed an outdoor covered Hub area that we use for social, community and business events.

 COVID-19

Due to the impact of COVID-19 the centre had to close temporarily on the 20[th] of March 2020. It is now fully open for Yew Tots and Nursery along with Trampoline sessions. The majority of our staff came under the furlough scheme.

Section E Financial review

April 2009

TAR

5

Brief statement of the charity’s policy on reserves

Our policy is to maintain sufficient reserves to enable the centre to operate for six months. On top of this we build up a repair and renewal fund in order to have the capital available to replace key assets. The level of this fund is calculated using accepted write off depreciation timescales.

Details of any funds materially in deficit

There are no funds materially in deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Our main source of income is derived through charges made for user groups, hall hire, membership fees and income from food and drink sales. The management committee meets regularly to monitor financial performance against predicted income and expenditure in order to adjust costs against actual income. We also currently receive a grant from Carlisle City Council and actively seek additional funding for specific objectives from the many funding agencies such as Lottery Funding etc. A prime example of this is the building of a bespoke nursery at the centre along with the newly constructed outdoor Hub.

We invest where possible but are aware of our role as a community resource in that we use any capital to provide services rather than to simply bank all surpluses.

Section F Other optional information

The organisation is ambitious and is determined to provide the services that are relevant to the social conditions. In a time of slow recovery from COVID-19 we will focus on activities that bring opportunity and hope to the vulnerable members of our community

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Les Tickner	Jim Horsfeld
	Secretary	Treasurer
	15thSeptember 2022

April 2009

TAR

6

Receipts and Payments Accounts	Receipts and Payments Accounts
	Name ofcharity			Yewdale Community Centre
	Charity Commission registerednumber			1164301
	Forthefinancialyearended on		31 March 2022
		Notes		General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2022		2021
Receipts
	Donations			66,254 £		8,660 £		- £		74,914 £		117,458 £
	Activities to further charity's objectives			56,932 £		- £		- £		56,932 £		67,501 £
	Activities togenerate funds			28,939 £		- £		- £		28,939 £		8,135 £
	Investment Income and Interest			31 £		- £		- £		31 £		31 £
	Sub total			152,156 £		8,660 £		- £		160,816 £		193,125 £
	Other receipts			- £		- £		- £		- £
Total receipts				152,156 £		8,660 £		- £		160,816 £		193,125 £
Payments
	Payments forgeneratingfunds			- £		- £		- £		- £		- £
	Grants Paid			- £		- £		- £		- £		- £
	Charitable Expenditure			186,284 £		- £		- £		186,284 £		175,806 £
	Support Costs			- £		- £		- £		- £		- £
	Management & Administration			2,766 £		- £		- £		2,766 £		1,636 £
Totalpayments				189,050 £		- £		- £		189,050 £		177,442 £
Net of Receipts/(Payments)				36,895 -£		8,660 £		- £		28,235 -£		15,683 £
Cash funds lastyear end				26,162 £		10,440 £		- £		36,602 £		20,919 £
	Transfers			- £		- £		- £		- £		- £
Cash funds thisyear end				10,733 -£		19,100 £		- £		8,367 £		36,602 £

Statement of Assets and Liabilities at Year End
	For the financialyear ended on 31 March 2022
				General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2022		2021
Cash Funds
	Current a/c			8,367 £						8,367 £		32,300 £
	current a/c			- £						- £		- £
	Deposit a/c			- £						- £		4,302 £
				8,367 £		- £		- £		8,367 £		36,602 £
	CBS a/c			- £						- £		- £
	CBS a/c			- £						- £		- £
	CBS a/c			- £						- £		- £
Other Monetary Assets(cash)				- £						- £		- £
	Total			- £		- £		- £		- £		- £
				8,367 £		- £		- £		8,367 £		36,602 £
Investment Assets
				- £		- £		- £		- £
Assets Retained for the Charity's OwnUse
	Office electrical equipment			P
	Office furniture			P
	Kitchen equipment			P
	Tables & chairs			P
Liabilities
										- £
										- £
										- £
										- £
										- £
										- £
										- £
				- £		- £		- £		- £

Notes forming part of the financial statements for the year ended 31 March 2022
1. Accounting Policies
a	These statements are prepared onareceipts and payments basis,withall revenue and expenses shownona cash
	basis. Non-monetary assets andliabilities are shownas at yearend
b	The charityhas 6funds supported by grantsfromCarlisle City Councilandfromown fundraising
c	)Allbank interestis allocated to the General Fundinthe year in which itisreceived.
d	Noremunerationortravelexpenseswere paid to anyTrustees.
e	Unrestrictedfunds are donations, grants and other incomingresourcesreceivable orgeneratedforthe objects ofthe
	charitywithoutfurtherspecified purpose and are available as general funds.
f)	Restrictedfunds are to be usedforspecific purposes aslaid downby the donor. Expenditure thatmeets the criteriais
	charged to thefund, together withafairallocationof management and support costs. Therehas been no suchallocation
	inthese statements as the expenditurewould benegligible.
g	Allexpenditureisincluded onareceipts andPayments basis andis outlinedwhenthereis anobligationto payforthe
	expenditure. Allcostshave beendirectly attributed to one ofthefunds as expendedinthe SOFA. The charityisnot
	registeredfor VATand accordingly expenditureis showngross of irrecoverableVAT.
h	Asfaras possible SORP 2000has been followedinthe productionofthesefinancial							statements. Howevertherecording
	of income and expenditureforthe years ending 31 March 2003 &2004didnotfollow							SORP 2000 and so the allocation
	and understanding ofsome oftheitemswas difficult.
2. Donations and Grants
				General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2022		2021
	City ofCarlisle			20,067 £		- £		- £		20,067 £		12,968 £
	CouncillorGrant			- £		- £		- £		- £		- £
	CumbriaFoundation			- £		- £		- £		- £		- £
	Cumbria C.C.			- £		- £		- £		- £		- £
	Cumbria C.C.(Forum)			- £		- £		- £		- £		- £
	Playscheme			- £		- £		- £		- £		- £
	CoffeeBar(playscheme)			- £		- £		- £		- £		- £
	PrivateDonations			- £		- £		- £		- £		- £
	Admin			- £		- £		- £		- £		- £
	Room Hire			8,338 £		- £		- £		8,338 £		1,310 £
	RestrictedIncome			- £		8,660 £		- £		8,660 £		- £
	UnrestrictedIncome			4,037 £		- £		- £		4,037 £		22,047 £
	Covid JobRetentionScheme			33,812 £		- £		- £		33,812 £		81,133 £
				66,254 £		8,660 £		- £		74,914 £		117,458 £

3. Operating activities to further charity's objectives
				General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2022		2021
	NurseryIncome (LA)			50,450 £		- £		- £		50,450 £		65,206 £
	NurseryFees (Paying)			6,072 £		- £		- £		6,072 £		1,236 £
	NurseryEarliesFee			- £		- £		- £		- £		- £
	NurseryLunchtimeFee			195 £		- £		- £		195 £		- £
	Nursery CookedLunch Inc			- £		- £		- £		- £		941 £
	Nursery Uniform			215 £		- £		- £		215 £		118 £
				56,932 £		- £		- £		56,932 £		67,501 £
4. Activities to generate funds
				General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2022		2021
	Bowls			536 £		- £		- £		536 £		- £
	CoffeeMachine			1,138 £		- £		- £		1,138 £		105 £
	Donated Goods			42 £		- £		- £		42 £		- £
	Fundraising			871 £		- £		- £		871 £		- £
	TrampolineRecreationSession			20,349 £		- £		- £		20,349 £		7,475 £
	Trampoline Camp			1,401 £		- £		- £		1,401 £		300 £
	TrampolineParty			- £		- £		- £		- £		- £
	Trampoline Special			520 £		- £		- £		520 £		- £
	TuckShop			809 £		- £		- £		809 £		24 £
	Yewtots			3,274 £		- £		- £		3,274 £		231 £
										- £
				28,939 £		- £		- £		28,939 £		8,135 £
5. Investment income and interest
				General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2022		2021
	Bank Interest			31 £						31 £		31 £
	Bank Interest									- £		- £
				31 £		- £		- £		31 £		31 £
6. Other income
				General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2022		2021
				- £		- £		- £		- £		- £
				- £		- £		- £		- £		- £
				- £		- £		- £		- £		- £
				- £		- £		- £		- £		- £
				- £		- £		- £		- £		- £
				- £		- £		- £		- £		- £
				- £		- £		- £		- £		- £

7.Grants
				General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2021		2020
	Grant payments									- £		- £
				- £		- £		- £		- £		- £
8. Charitable Expenditure
				General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2022		2021
	Imprest			- £		- £		- £		- £		- £
	Utilities			6,746 £		- £		- £		6,746 £		5,656 £
	Restricted Salaries			147,665 £		- £		- £		147,665 £		141,803 £
	Grants			- £		- £		- £		- £		- £
	Donations			- £		- £		- £		- £		- £
	Centre/NurseryFood Supplies			2,696 £		- £		- £		2,696 £		256 £
	Centre/Nursery Stationery Supplies			921 £		- £		- £		921 £		690 £
	Misc			10,514 £		- £		- £		10,514 £		9,842 £
	Centre/Nursery Cleaning			1,678 £		- £		- £		1,678 £		1,794 £
	Equipment			4,412 £		- £		- £		4,412 £		425 £
	ExternalServices			1,309.15 £		- £		- £		1,309 £		6,449 £
	Banking			704 £		- £		- £		704 £		154 £
	NurseryExpenses			3,334 £		- £		- £		3,334 £		6,946 £
	NurseryEquipment/ Resourses			1,518 £		- £		- £		1,518 £		140 £
	Nursery Utilities			467 £		- £		- £		467 £		- £
	Kitchen			- £		- £		- £		- £		762 £
	Phone			4,320 £		- £		- £		4,320 £		889 £
				186,284 £		- £		- £		186,284 £		175,806 £
9. Management & Administration
	Themanagement and administrationofthe CommunityAssociationtakes placeinthe same building as the services
	are delivered and so a proportionofthe utility bills and generaladministrationcosts areincluded below. This proportion
	has beendetermined as10%.Other identifiable costs are alsoincluded below.
	Themanagement and administrationoftherestrictedfunds arenegligible.
				General		Restricted Funds				Total		Total
				Funds		Restricted		Utilities		2022		2021
	Imprest			- £		- £		- £		- £		- £
	Energy			1,686 £		- £		- £		1,686 £		1,414 £
	Administration			1,080 £		- £		- £		1,080 £		222 £
				2,766 £		- £		- £		2,766 £		1,636 £

Yewdale Community Centre

Independent Examiners Report to the Trustees of Yewdale Community Centre

I report on the accounts of the charity for the year ended 31st March 2022, which are set out on pages 1-5.

This report is made solely to the charity’s trustees, as a body, in accordance with s43 of the Charities Act 1993 (for a charity in England and Wales).

Respective responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is my responsibility to:

• ⬧ Examine the accounts (under section43 (3)(a) of the 1993 Act);

• ⬧ To follow the procedures laid down in the General Directions given by the Charity Commissioners under s43 (7)(b) of the Act; and

• ⬧ To state whether particular matters have come to my attention.

Basis of independent examiners report.

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination included a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in audit and consequently, I do not express an audit opinion on the view given by the accounts.

Independent examiners statement

In connection with my examination, no matter has come to my attention:

• (1) which gives me reasonable cause to believe that, in any material respect, the requirements:

• ⬧ to keep accounting records in accordance with s41 of the Act; and

• ⬧ to prepare accounts which accord with accounting records and comply with the accounting requirements of the Act

have not been met; or

• (2) to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached.

Mr. Robert W. Gordon FCA, ATT, FMAAT Briar Lea House, Brampton Road, Longtown, Carlisle, CA6 5TN

Date: 10 August 2022