Major (Retired) Mark S Corthine BEM The Chairman of Trustee’s The SCV Rotary Trust
The Charity Commission 6th March 2022
THE ANNUAL ACCOUNTS AND REPORT OF THE ROTARY SOMERSET COMMUNITY VOLUNTEERS TRUST: CHARITY NO. 11642381
INTRODUCTION - The Trust continues to serve the communities within Somerset and surrounding Counties with a voluntary service to assist anyone in need and to aid the civil authorities in the event of any emergency. The Trust is a recognised Rotary body to be called on by the civil authorities if an emergency is such that voluntary organisations are called to assist.
THE ACCOUNTS - With a single bank account our accounts are split into three separate areas:
The Charity account covers those monies raised for charitable purposes. Such monies are ringfenced to be used only to assist individuals or communities who are most in need of help, whether by a donation form the Trust or by expenditure incurred (with an audit trail) while our volunteers render actual assistance.
The Club account consists of funds used to manage and organise our Trust and its membership. It consists of donations intended for this purpose and members’ subscriptions. The Charity account opened with a donation from our predecessor SSCV (SEV) that emerged, as did our Trust, from the 2014 Somerset flooding event.
EVAG PPE account consists of funds that have been granted to the fund for specific purposes, these finds are ring-fenced by the donating body. During this period a grant applied from Somerset Prepared, (a multi-agency partnership working closely with communities to deliver advice, support and training to help and enhance local resilience) this grant was for the purchase of specific Flood defence stores, self-inflating (Sandbags) and PPE to enable us to issue these to those most in need. We have also received a smaller grant from SSE(N) where applied for another grant to resupply more of our own stock of the same Flood defence stores.
TRUSTEE’S - Due to Covid-19 restrictions our 5 trustees have only met on 10 separate occasions over the past twelve months, all 7of those have been via Zoom meetings, which have been very successful. The Trustees have provided guidance and control and have managed to mould our group of Individual Volunteers into a “Rotary Satellite Club”. This year has not been good for renewed membership, we have tried hard to maintain our membership, but this has been challenging for a locked down group of younger Rotary members.
LOGISTICS - Over the past six years our Rotary Club has worked closely with the Rotary Emergency Volunteer Action Group (EVAG) who has covered the cost of the storage of our flood related stores. We continue to manage a centralized, secure, storage location. Our stores managers conduct regular stores management checks on the stocks of Flood related Stores that we hold. These have to be maintained in a good and serviceable condition and ready to be issued. Items that are nearing the end of their shelf life or are showing signs of deterioration are “conditioned” by our staff; these conditioned stores are removed from issue and where possible are sold or disposed of. Moneys raised from these sales go toward the Good and Benefit of our Charity Account.
We have also continued to make, maintain, and deliver Flood Packs from our own bulk stocks; these are delivered to people who are at continued risk of Flooding. We have issued a total of 23 Flood packs, 15 pairs of Waders and a separate 210 yellow Plastic (Sand) bags since July 2020. We have formed a relationship with local Parish Councils, and they now hold small stocks of Flood Packs to assist local people in time of need.
The relationship between our Club, EVAG and other Clubs within the Rotary District 1200 has continued to deepen, we are working closely with three County Councils of the West Country, to facilitate the management of Spontaneous Volunteers, should the need arise. Their aims closely align with ours this senior management group has provided direction to our members to meet their volunteering needs.
AID TO THE CIVIL COMMUNITY - Our Rotary SCV Trust members who were originally Spontaneous Volunteers, have provided aid to the Civil Community, for many years. We have continued to issue flood packs to local communities, who are subject to flooding. These now include Parish Councils, Village Halls and many private houses throughout Somerset and Devon. Each flood pack contains, 15 x Self Inflating Sandbags, 30 Yellow Plastic (Sand) Bags with polymer inserts, together with a Large, waterproof bag, for the preservation of bedding, clothes and any such items. This year we have added a wind-up torch and a whistle to attract attention into our flood packs and these new items have been well received.
Throughout the Co-vid 19 Pandemic, we have provided our members to act as Car Park Marshalls and Guides at the new Vaccination Centres as they opened. This has been seen as a worthwhile task for our club to perform and has been enjoyed by many – by doing their bit for our local community.
GRANTS FROM THE CHARITABLE TRUST - Our Club has made several grants to those most in need in our local area. Our Trustees have seen fit to present five donations to worthy local causes and a donation towards the refurbishment of local Junior School to Sensory Room to assist those Children with Special needs who are collocated within the school. This assistance has been very well received by all those concerned with the school.
SUMMARY – Although the Co-Vid 19 has hampered our progress, this has been another very good year for our Charitable Group. We have now properly developed our club management systems; we are all now “Rotarians” and have formed strong bonds and friendships. Although our membership has not grown throughout this period, we have a strong following of Associate Members “The Rotary SCV Trust” continues to meet regularly, we enjoy social activities together as well being able to react to any emergency that we are asked to aid and support wherever it is needed.
Major (Retired) Mark S Corthine BEM The Chairman of Trustee’s The SCV Rotary Trust
The Rotary SCV Trust Charity Account 2020 - 2021
ROTARY SOMERSET COMMUNITY VOLUNTEERS TRUST as at 30th Jun 2021 Accounting period 01.07.2021 – 30.06.2022
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Charity Income Account
Description Income Expenditure
Year Opening Balance £7,159.63
Donations Received £56.70
Sale of Conditioned Items £2,376.66
Payments £3.20
Special Collections
Fundraising Proceeds (Auctions )
Donations Provided £3,171.97
Charity Balance Sheet
Assets Liabilities
Cash in Bank to be used for charitable
purposes £6,417.82
Promised Donations
Total in Bank £6,417.82
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