## **Trustees’ Annual Report for the period**
**From 1 Jan 2020 Period start date To 31 Dec 2020 Period end date**
**Charity name: Weymouth Street Pastors**
**Charity registration number: 1164274**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 To advance the Christian
of the charity as set out faith in accordance with the
in its governing Street Pastor Licence
document Agreement with the
‘Ascension Trust’.
To develop the capacity and
skills of socially
disadvantaged groups in our
community in such a way
that they are better able to
meet their needs and to
participate more fully in
society.
Summary of the main Para 1.17 and Listening, Caring, Helping –
1.19
activities in relation to we are non-judgemental and
those purposes for the non- discriminatory and will
public benefit, in give time and unconditional
particular, the activities, love to anyone.
projects or services The gospel is at the heart of
identified in the what we do and why we do
accounts. it, but not the forefront of
what we say.
We are about helping people
improve their lives.
The concept of the urban
Trinity, working in
partnership and together
with local trained DBS
screened Christian
volunteers and statutory
organisations is fundamental
to how Street Pastors
operate.
See Charity Commission
Trustee declaration.
Statement confirming Para 1.18
whether the trustees
have had regard to the
guidance issued by the
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Charity Commission on public benefit
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Volunteers contribute to the local
Para 1.38 community by giving talks to local
Contribution made by colleges and schools and interest
volunteers groups on safe drinking. A
valuable contribution is also given
to the night time economy
steering group meetings with
statutory organisations and the
Weymouth pub-watch group.
Collaboration between Weymouth
Street Pastors and other statutory
agencies and licensees resulted in
the town attaining the purple flag
accreditation for management of
the night time economy.
Other
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## **Achievements and Performance**
SORP reference
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Collaboration between statutory
organisations, night time economy
venues has enabled the Weymouth
Summary of the main Street Pastor’s volunteers to help
Para 1.20
achievements of the care, help and listen to individuals
charity, identifying the in Weymouth town centre on
difference the charity’s Friday and Saturday nights.
work has made to the
circumstances of its 2020 was a difficult year due to
beneficiaries and any the pandemic, the first quarter
wider benefits to society was business as usual but with the
as a whole. first lock down we were unable to
patrol the streets. We resumed
patrols at the beginning of August
but with a number of restrictions.
Due to social-distancing we could
only interact verbally, no handing
out of lollies, or flip-flops. If there
was a need to assist someone
worse for wear we had all the
necessary PPE.
Throughout this calendar year the
Weymouth Street Pastor Team
undertook 31 patrols which
equate to 472 volunteer hours.
130 bottles of water and 2 space
blankets were given out to those
in need.
The Trustees can report that the
initiative continues to have a
marked impact in the town centre.
The significant reduction in alcohol
related incidents has attributed to
the minimal anti-social behaviour
statistic whilst the teams are on
the streets. Additionally, the team
dealt with 18 alcohol, 7 drug and 6
health and mental health issues
during their patrols.
Supporting the community
included picking up 131 bottles, 47
glasses and sweeping up 24
smashed glass items thus
removing hazards. 20 Pairs of flip-
flops were handed out to women
seen walking bare foot, thus
reducing the risk of injury.
To support the safety and care of
vulnerable people the team also
helped 6 unwell clients to get
help, engaged with 4 ‘at risk’
young people and gave general
advice/pastoral care to 50
individuals and 85 rough sleeps.
We also accompanied 3 persons to
a place of safety.
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**The Trustees receive regular favourable comments from the police, local community leaders, town manager retailers and ward councillors. The initiative will continue to play its part in the night time economy of Weymouth and holds regular reviews and is in discussion with the local pub watch group and police. It is recognised that Street Pastors’ ministry makes a real difference in reducing anti-social behaviour by being a visible non-threatening presence on the streets of Weymouth. Collaboration between Weymouth Street Pastors and other statutory agencies and licensees continues to result in the town maintaining the purple flag accreditation for management of the night time economy.**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The total income was £ and the
financial position at the expenditure was the balance
end of the period therefore at the end of the year
was £ with £ in reserves.
The Management Committee are
satisfied with the financial status
of the charity for the ongoing work
of the Weymouth Street Pastor in
the town.
Statement explaining the Para 1.22 To ensure Weymouth Street
policy for holding Pastors have back up funds should
reserves stating why they the regular giving be reduced.
are held
Amount of reserves held Para 1.22 £xxxx
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Support from local churches and
occasional grant.
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Weymouth Street Pastors
Other name the charity
uses
Registered charity 1164274
number
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Charity’s principal 3 Waverley Road
address Weymouth
Dorset
DT3 5EB
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Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Dave Cresswell Chairman Resigned 08/10/2020
Elaine Tovell Chairman Appointed
2
08/10/2020
3 Heather Hicks Secretary Resigned 03/09/2020
Alison Taylor Secretary Appointed
4
08/10/2020
5 Eleanor Dymott Treasurer Resigned 08/10/2020
Pam Palmer Treasurer Appointed
6
08/10/2020
7 Geoffrey Carey Vice Chairman
8 Brian Piper Resigned 18/08/2020
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Alison Taylor **Full name(s)** Elaine Tovell **Position (eg** Chair Secretary **Secretary, Chair, etc) Date** 18/10/2021
_**DRAFT FINANCIAL STATEMENTS 27 October 2021**_
## **Weymouth Street Pastors**
## **Committee members' Report and Unaudited Financial Statements**
**for the financial year ended 31 December 2020**
**Elliot and Co LLP Chartered Accountants 7 King Street Weymouth Dorset DT4 7BJ United Kingdom**
## **Weymouth Street Pastors CONTENTS**
||**Page**|
|---|---|
|Committee members and Other Information|3|
|Committee members' Report|4|
|Accountants' Report|5|
|Income and Expenditure Account|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8|
|Supplementary Information on Income and Expenditure Account|9|
**2**
## **Weymouth Street Pastors COMMITTEE MEMBERS AND OTHER INFORMATION**
## **Committee members**
Mr D Cresswell - Chairman (Resigned 8 October 2020) Mrs H Hicks - Secretary (Resigned 8 October 2020) Miss Dymott - Treasurer (Resigned 8 October 2020) Mrs E Tovell - Chairman Mrs A Taylor - Secretary Mrs P Palmer - Treasurer Deacon G Carey Mr B Piper Mrs J Meadows
## **Registered Office and Business Address**
3 Waverley Road Weymouth Dorset DT3 5EB United Kingdom
## **Accountants**
Elliot and Co LLP Chartered Accountants 7 King Street Weymouth Dorset DT4 7BJ United Kingdom
**3**
## **Weymouth Street Pastors COMMITTEE MEMBERS' REPORT**
for the financial year ended 31 December 2020
The Committee members present their report and the unaudited financial statements for the financial year ended 31 December 2020.
## **Committee members**
The Committee members who served during the financial year are as follows:
Mr D Cresswell - Chairman (Resigned 8 October 2020) Mrs H Hicks - Secretary (Resigned 8 October 2020) Miss Dymott - Treasurer (Resigned 8 October 2020) Mrs E Tovell - Chairman Mrs A Taylor - Secretary Mrs P Palmer - Treasurer Deacon G Carey Mr B Piper Mrs J Meadows
There were no changes in shareholdings between 31 December 2020 and the date of signing the financial statements.
In accordance with the Constitution, the Committee members retire by rotation and, being eligible, offer themselves for re-election.
## **Political Contributions**
The organisation did not make any disclosable political donations in the current financial year.
## **Statement of Committee members' Responsibilities**
The Committee members are responsible for preparing the Committee members' Report and the financial statements in accordance with applicable law and regulations.
Organisation law requires the Committee members to prepare financial statements for each financial year. Under that law the Committee members have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law) including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" Section 1A (Small Entities). Under organisation law the Committee members must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the organisation and of the surplus or deficit of the organisation for that period.
In preparing these financial statements, the Committee members are required to:
- select suitable accounting policies and apply them consistently;
- make judgements and accounting estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the organisation will continue in business.
The Committee members are responsible for keeping adequate accounting records that are sufficient to show and explain the organisation's transactions and disclose with reasonable accuracy at any time the financial position of the organisation and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Special provisions relating to small companies**
The above report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
## **On behalf of the board**
**___________________________ ___________________________ Mrs E Tovell - Chairman Mrs A Taylor - Secretary Committee member Committee member Date: ____________________ Date: ____________________**
**4**
## **Weymouth Street Pastors CHARTERED ACCOUNTANTS' REPORT to the Board of Committee members on the unaudited financial statements of Weymouth Street Pastors for the financial year ended 31 December 2020**
In accordance with our engagement letter and in order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the financial statements of the organisation for the financial year ended 31 December 2020 which comprise the Income and Expenditure Account, the Balance Sheet and notes from the organisation's accounting records and from information and explanations you have given to us.
This report is made solely to the Board of Committee members of Weymouth Street Pastors, as a body, in accordance with the terms of our engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Weymouth Street Pastors and state those matters that we have agreed to state to the Board of Committee members of Weymouth Street Pastors, as a body, in this report in accordance with the guidance of The Institute of Chartered Accountants in England and Wales. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Weymouth Street Pastors and its Board of Committee members, as a body, for our work or for this report.
We have carried out this engagement in accordance with guidance issued by The Institute of Chartered Accountants in England and Wales and have complied with the ethical guidance laid down by The Institute of Chartered Accountants in England and Wales relating to members undertaking the compilation of financial statements.
It is your duty to ensure that Weymouth Street Pastors has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and surplus of Weymouth Street Pastors. You consider that Weymouth Street Pastors is exempt from the statutory audit requirement for the financial year.
We have not been instructed to carry out an audit or a review of the financial statements of Weymouth Street Pastors. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
## **ELLIOT AND CO LLP**
Chartered Accountants 7 King Street Weymouth Dorset DT4 7BJ United Kingdom
## **25 October 2021**
**5**
## **Weymouth Street Pastors INCOME AND EXPENDITURE ACCOUNT**
for the financial year ended 31 December 2020
|||**2020**|2019|
|---|---|---|---|
||**Notes**|**£**|£|
|**Income**||**2,360**|5,612|
|**Expenditure**||**(2,222)**|(6,323)|
|||───────|───────|
|**Surplus/(deficit) before interest**||**138**|(711)|
|Interest receivable and similar income||**1**|2|
|||───────|───────|
|**Surplus/(deficit) before tax**||**139**|(709)|
|Tax on surplus/(deficit)||**-**|-|
|||───────|───────|
|**Surplus/(deficit) for the financial year**||**139**|(709)|
|||═══════|═══════|
The notes on page 8 form part of the financial statements
**6**
## **Weymouth Street Pastors Organisation Number: BALANCE SHEET**
as at 31 December 2020
|||**2020**|2019|
|---|---|---|---|
||**Notes**|**£**|£|
|**Current Assets**||||
|Cash at bank and in hand||**6,370**|6,231|
|||───────|───────|
|**Net Current Assets**||**6,370**|6,231|
|||───────|───────|
|**Total Assets less Current Liabilities**||**6,370**|6,231|
|||═══════|═══════|
|**Capital and Reserves**||||
|Income and expenditure account||**6,370**|6,231|
|||───────|───────|
|**Shareholders' Funds**||**6,370**|6,231|
|||═══════|═══════|
The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with the provisions of FRS 102 Section 1A (Small Entities).
For the financial year ended 31 December 2020 the organisation was entitled to exemption from audit under section 477 of the Companies Act 2006.
The Committee members confirm that the members have not required the organisation to obtain an audit of its financial statements for the financial year in question in accordance with section 476 of the Companies Act 2006.
The Committee members acknowledge their responsibilities for ensuring that the organisation keeps accounting records which comply with section 386 and for preparing financial statements which give a true and fair view of the state of affairs of the organisation as at the end of the financial year and of its profit and loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the organisation.
## **Approved by the Board and authorised for issue on 25 October 2021 and signed on its behalf by**
**________________________________ Mrs E Tovell - Chairman Committee member**
**________________________________ Mrs A Taylor - Secretary Committee member**
The notes on page 8 form part of the financial statements
**7**
## **Weymouth Street Pastors NOTES TO THE FINANCIAL STATEMENTS**
for the financial year ended 31 December 2020
## **1. General Information**
The registered office of the organisation is 3 Waverley Road, Weymouth, Dorset, DT3 5EB, United Kingdom which is also the principal place of business of the organisation. The financial statements have been presented in Pound Sterling (£) which is also the functional currency of the organisation.
## **2. Summary of Significant Accounting Policies**
The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the organisation's financial statements.
## **Statement of compliance**
The financial statements of the organisation for the financial year ended 31 December 2020 have been prepared in accordance with the provisions of FRS 102 Section 1A (Small Entities) and the Companies Act 2006.
## **Basis of preparation**
The financial statements have been prepared on the going concern basis and in accordance with the historical cost convention except for certain properties and financial instruments that are measured at revalued amounts or fair values, as explained in the accounting policies below. Historical cost is generally based on the fair value of the consideration given in exchange for assets.
## **Income**
Turnover comprises the invoice value of goods supplied by the organisation, exclusive of trade discounts and value added tax.
## **Taxation**
## **3. Capital commitments**
The organisation had no material capital commitments at the financial year-ended 31 December 2020.
## **4. Post-Balance Sheet Events**
There have been no significant events affecting the organisation since the financial year-end.
**8**
## **Weymouth Street Pastors**
## **SUPPLEMENTARY INFORMATION RELATING TO THE FINANCIAL STATEMENTS DETAILED INCOME AND EXPENDITURE ACCOUNT**
for the financial year ended 31 December 2020
|for the financial year ended 31 December 2020|||
|---|---|---|
||**2020**|2019|
||**£**|£|
|**Income**|||
|Church donations|**1,930**|1,910|
|Other donations|**430**|3,702|
||───────|───────|
||**2,360**|5,612|
||───────|───────|
|**Expenditure**|||
|Donations to the community|**380**|-|
|Staff training|**129**|759|
|Fees to Ascension Trust|**383**|1,323|
|Insurance|**-**|103|
|Light and heat|**600**|600|
|Repairs and maintenance|**-**|79|
|Uniforms|**259**|1,518|
|Printing, postage and stationery|**41**|279|
|Telephone|**-**|20|
|Computer costs|**-**|110|
|Travelling|**-**|230|
|Accountancy|**123**|-|
|Refreshments and clothing|**307**|1,275|
|General expenses|**-**|27|
||───────|───────|
||**2,222**|6,323|
||───────|───────|
|**Miscellaneous income**|||
|Bank interest|**1**|2|
||───────|───────|
|**Net surplus/(deficit)**|**139**|(709)|
||═══════|═══════|
The supplementary information does not form part of the financial statements
**9**