## **SUNNINGWELL PRE-SCHOOL**
# **Registered Charity Number 1164257**
## **ANNUAL REPORT AND**
**RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2023**
## **SUNNINGWELL PRE-SCHOOL**
## **INDEX TO ACCOUNTS**
||Page|
|---|---|
|Trustees Annual Report|2-4|
|Independent Examiner’s Report|5|
|Receipts and Payments Accounts|6|
|Balance Sheet|7|
|Notes|8|
1
## **SUNNINGWELL PRE-SCHOOL**
## **Trustees’ Annual Report for the year ended 31[st] March 2023**
The Trustees present their report together with the financial statements of Sunningwell Pre-School for the year ended 31[st] March 2023.
## **Reference and Administrative Details**
The charity is registered with the Charity Commission, number 1164257. It operates under the name Sunningwell Pre-School.
## Trustees
The following Trustees served throughout the period under review:
Helen Johnson (resigned April 2023) Leila Rawes-Barton (Chair) (appointed February 2022) Elizabeth Fletcher (Secretary) Rebecca Myatt (Treasurer, appointed May 2022) Sharlene Matharu (appointed May 22) Jamie Smith (appointed October 22) Lisa Thornton Bet Knight
## Principal Address
Dark Lane Sunningwell Oxon OX13 6RB
## **Introduction and Overview**
The Charity constituted under the Pre-School Learning Alliance Constitution
## **Appointment of Trustees**
New Trustees are identified and appointed by existing Trustees, having been selected by virtue of their suitability. All Trustees are made aware of their responsibility to the Trust.
2
## **SUNNINGWELL PRE-SCHOOL**
## **Trustees’ Annual Report for the year ended 31[st] March 2023**
## **Summary of the Main Achievements of the Charity During the Year**
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities.
The Pre-school aims to:
- Stimulate the development of local children aged 2 to 4 through play and early education
- Help these children to gain social skills
- Create a sense of belonging to the local community.
## **Summary of the Main Achievements of the Charity During the Year**
The pre-school’s purpose is to nurture happy, confident, independent learners who are excited to discover the world around them. The pre-school continues to receive excellent feedback from parents and each year, we are proud to send our leaving class off to primary school knowing that they are well prepared. Our forest school sessions remain very popular and well-enjoyed by the children and we have benefited significantly in past years from MOD grants to improve this space. We work closely with our neighbouring primary school to collaborate on relevant topics. We engage our parents informally at pick-up and drop-off, we ask for feedback when we issue the children’s annual reports, and we invite parents to join the AGM to express their views.
Our key achievements of the year have been:
1. Improvement of the financial health of the pre-school
As noted in our previous year’s report, the pre-school made a small financial loss last year. This was due to low pupil numbers, which had not fully recovered post-Covid. Furthermore, the inflationary environment in the macro-economy increased costs, which were not reflected in the hourly rate paid for funded places by the City Council.
The Pre-School Committee recognised this issue and put in place a number of measures to attract more pupils and avoid the need to reduce staffing. We are pleased to report that pupil numbers have recovered well and, although a small loss was made this year of £2,183, the financial position is better than last year and we aim to improve even further next year.
Specific measures that were taken included:
- More active promotion of the pre-school on social media and other channels
- Opening a tots-play session after school on Friday to better connect with local parents who will be looking for pre-school provision in future
- Increasing the duration of the school day by 30 mins (optionally) to better align with the neighbouring primary school to make it easier for parents at pick up. This measure also increases our revenue
## **SUNINGWELL PRE-SCHOOL**
## **Trustees’ Annual Report for the year ended 31[st] March 2023 (continued)**
- Fees were increased moderately for the school year starting September 2022, after considering inflation and benchmarking against other local pre-schools. The Committee is committed to keeping fees affordable for our local parents
2. Improvement of the physical environment of the pre-school, including fundraising activity
We were able to return to in-person fundraising activities this year, after a hiatus during Covid restrictions. We held a number of activities, including sales of Pre-school branded tea-towels (which were very popular as gifts) and raffles. The highlight of the year was the pre-school Christmas Fair. This was well attended by members of the public – both parents of the school but also people from the wider community. We also benefited from generous donations from local businesses of food and raffle prizes. We raised over £900 from fundraising. All fund-raising has been reserved for improving the physical environment of the school.
Speciifc improvements this year include:
- Renovating the outdoor space to create a small garden and replacing equipment that had become tired
- Redecorating some walls internally
- Replacing rugs and furniture, which had become tired
## 3. Staff
Staff development and opportunities for ongoing learning is important to the Preschool. Two members of staff are working towards NVQs. We increased wages in line with historic inflation rates in Q1 FY22/23 or in line with the minimum wage as relevant. Inflation during the period was higher than historic rates, and the Committee will look to increase staff salaries further for the next financial year, assuming sufficient budget headroom.
3
## **SUNINGWELL PRE-SCHOOL**
**Trustees’ Annual Report for the year ended 31[st] March 2023 (continued)**
## **Policy on Reserves**
The Trustees aim to hold a reserve of £50,000 to cover staffing costs during the summer holidays and to meet unexpected expenditure.
## **Declaration**
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the Charity’s Trustees
……………………………………………..
Leila Rawes-Barton (Chair)
Date: 8 November 2023
4
## **Independent Examiner’s Report to the Trustees of Sunningwell Pre-School**
I report to the trustees on my examination of the accounts of Sunningwell Pre-School for the year ended 31[st] March 2023 which are set out on pages 6 to 8.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Trust as required by section 130 or the Act; or
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S J Bates FCA CTA 10 Broad Street Abingdon Oxon OX14 3LH
Date: 25[th] January 2024
5
## **SUNNINGWELL PRE-SCHOOL**
## **Receipts and Payments Accounts for the year ended 31[st] March 2023**
|**Receipts**
Fees received
Interest
Grants
Donations/Fundraising
Other
**Total receipts**
**Payments**
Uniform
Salaries
NI
Pensions
Rent
Insurance
Telephone
Meals
Snacks
Teaching supplies
Training
Fundraising costs
Accountancy
Repairs
Outdoor classroom
Ofsted
Petty cash/sundries
**Total payments**
**Net surplus / (deficit)**
**Funds transferred**
**Funds brought forward**
**Funds carried forward**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**2022**
85,644
2,111
87,755
84,693
1
-
1
1
-
-
-
-
1,067
-
1,067
134
-
-
-
9,360|
|---|---|
||86,712
2,111
88,823
94,188|
||-
-
-
210
70,797
1,504
72,301
77,931
-
-
-
-
1,937
-
1,937
1,827
5,293
-
5,293
2,408
994
-
994
965
885
-
885
885
1,682
-
1,682
2,039
1,205
-
1,205
1,064
2,328
37
2,365
1,007
325
-
325
1,723
590
-
590
-
1,140
-
1,140
1,110
293
-
293
1,855
-
-
-
11,381
192
-
192
254
1,209
595
1,804
2,381|
||88,870
2,135
91,006
107,040|
||(2,158)
(25)
(2,183)
(12,852)
-
-
-
-
71,825
3,776
75,601
88,453
69,667
3,751
73,418
75,601|
6
## **SUNNINGWELL PRE-SCHOOL**
## **Balance Sheet for the year ended 31[st] March 2023**
|**Current Assets**
Cash at Bank and in Hand
**Net Current Assets**
**Net Assets**
**Funds**
General Funds|**Unrestricted**
**Funds**
**£**
**Restricted**
**Funds**
**£**
**Total Funds**
**2023**
**£**
**Total Funds**
**2022**
**£**
69,667
3,751
73,418
75,601|
|---|---|
||69,667
3,751
73,418
75,601|
||69,667
3,751
73,418
75,601|
||69,667
3,751
73,418
75,601|
||69,667
3,751
73,418
75,601
69,667
3,751
73,418
75,601|
Approved on behalf of the trustees on 8 November 2023 and signed on their behalf by
Leila Rawes-Barton (Chair)
7
## **SUNNINGWELL PRE-SCHOOL**
## **Notes to the accounts for the year ended 31[st] March 2023**
1. These accounts have been prepared on a receipts and payments basis.
2. **Restricted funds**
|OCC DAF
funding
OCC
Deprivation
funding
Other OCC
Funding
MOD Grant
OCC DAF
funding
OCC
Deprivation
funding
Winter
Grant
MOD Grant|**Balance at**
**01.04.2022**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfer**
**between**
**funds**
**Balance at**
**31.03.2023**
-
1,449
(1,449)
-
-
-
347
(347)
-
-
-
315
(315)
-
-
3,776
-
(25)
-
3,751
**3,776**
**2,111**
**(2,136)**
**-**
**3,751**|
|---|---|
||**Balance at**
**01.04.2021**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfer**
**between**
**funds**
**Balance at**
**31.03.2022**
-
1,845
(640)
(1,205)
-
-
882
-
(882)
-
-
-
(240)
240
-
16,077
-
(12,301)
-
3,776
**16,077**
**2,727**
**(13,181)**
**(1,847)**
**3,776**|
8