Charity Registratlon hlumber: 1164226 Global Arts Kingston Trustees, report and financial statements for the Year Ending 31 March 2023
Global Arts Klngston Charity Registratitm Number: 116Q26 Contents Pa8e Trustees report Independent Examiners. report to the Trustees Statement of financial activities Balance sheet Notes to the financial staternents 10-13
Glob•l Arts Klngston Charity Registration Number: 1164226 Report of the Trustees Ye* Endlng 31 March 2023 The Trustees present their report and the financial statements for the year ending 31 March 2023. Oblectlves and 3rtl¥ltles 11 To advan the education of the public in the artsof minority ethnic communities within the Royal Borough of Kingston-upon-Thames and it5 environment in particular but not exclusively by the provision and co-ordination of art15tic events. 21 To advance the education of young people in artistic skills through both informal and lormal education channels and through community networks in order to foster and appreciation and enjoyment of thern. In order to achieve these aims GAK or8anises the following main areas of work in furtherance of its public benelit duties- An annual programme of exhibit5, showcases and performances inspired by the diversity of our community; Participatory and professional developrnent projects celebrating shaa experience of heritage; Workshops, discussion groups and campaign action to represent diverse Communities locally. The Trustees consider that the activities undertaken, offered at no or minimal cost. provide benefit to the public and confirm that in exercisinq their powers and duties, they have complied with their duty to have due regard to the guidance on public benefit published by the Char¢ty Commission and have complied with their duties Under Section 17 of the Charities Act 2011. Achlevements and perfomlance 8etween April 2022 and Marth 2023 Global Arts has worked and executed the following projects- Kingston Carnival and Global Threads Project. Majority of the project managerfs time was spent in or8anisin8 Global Threads project funded by Heritage Lottery fund. FInalJI revlew The financial results for the year are as shown in the kcounts sertion of this report and run from I" April 2022 to 31" March 2023 The main emphasis thls financial year was preparini for the Global Threads projert, which involved meetings and workshops with several or8anisations including Kingston University and five lo¢al community organisations. In the financial year concemed, GAK mad? a loss of £11.425 for this period and ended the year with carry forward reserves of £49.898 of which £15,528 were in unrestricted funds. Reserves Pollry The main aim of the TrL¢Stees is to ensure that GAK holds adequate reserves lor working capital purposes and ha5 sufficient funds to meet contractual liabilities and winding down costs, were the organi2ation to close. This includes redundancy pay, were there to be any employees, amounts due to creditors and Commitments under contracts. GAK aims to have prudent reserves in the regTron of 15% of current expenditure. The current reserve lor contingency) is £5,000 which is in excess of the 15% guide. The trustees aim to keep the re5erve5 as close to IS% as possible.
In addition to the contingency reserve, the current general unrestricted reserwe is £109,528 which will be used for administration and r¥Jnning costs. as well as fundraising and project plannin8 for GAK. Details of all reserves can be found in notes 8 and g. Structurefft 8(f4ernance and management Global Art5 Kingston IGAKI was established as a Charttable Incorporated Organisation ICIOI on 2 November 2015 with its constitutTron based on the charity ctsmmission's Association Model and registration number of 1164226. This is the third trustee report and accounts for this structure of Global Arts Kin8Ston. The following Trustees were in place at the inception of the new CIO and throughout the period.. Mr Mahendra Thakar (Chairl Mrs Asina Ismail Mr Karim Jivraj Mrs Malti Patel Mrs. Prabha Shetty Mr Nicholas Shattock (Acting Treasurer)
Global Arts lfjntston Charlty Registration Nurnbef: 1164226 Report of the Trustee5 Year Ending 31 March 2023 INDUCTION AND TRAINING OF TRUSfEES Induction and training of trustees is covered as presentations at ihe management committee meetings. The new trustees normally receive their induction at the first meeting of the financial year. The policies and procedures are reviewed on a rolling progr3m basis at the management committee meetings. Governance training for the trustees is organized on a need basis. ORGANISA TIONSTRUCTURE OF GAKAND DECISION MAKING PROCESS The governance of the organisation is vested in a Management Committee who is also the trustees. This Committee is made up of eight members elected at the AGM and up to three people are co-opted if additional skills are required or gap in wider community representations. It has overall responsibility for management, policy. forward planning. finance, quality, monitoring and evalLtation. The committee has wider representation a5the members are from diverse ethnic background5 and community organiiations. The operational responsibilities. arts attivities and development work a delegated to staff who work on a part time basis: Helena Roden - Project Manager R15KS AND INTERNAL CONTROL The Trustees have overall responsibility for ensurinq that GAK has appropriate systems of control, both financial and operational. These systems are designed to provide reasonable, but not absolute, Jssurance against material misstatement or loss. During the Period, the Trustees continued to review the major financial and operational risks facing GAK and continue to monitor on a regular basis the implementation of any chan8es necessary to ensure that, as far as is reasonable, controls are in place to protect GAK, its members. those workini for It. the general public and other stakeholders. STRA TEGIC DEVELOPMENT GAK operates Wlthin a strat4ic framework in order to meet the obje¢tives. The Current bLtsiness plan prepared with wider consultation with stake holders was reviewed and updated in 2015. The three key issues were identifled to tackle as wiorities these three issues forrn the basis of our key aim5 and are: Capoclly and iesourclTh8 GAK.. we recognist for the organTrsation to flourish it needs to move away from over reliance on the Board to being staff led Artlstlc Proiramme: everything we do should be driven by the right balance of high quallty projects, events, showcases and opportunities for both professional and amateur artists to present their work to audience5 and participants. both live and online Communlty buy-ln: as a community oryanisation it is vital GAK continues to represent the communitie5 it 5etves. at all levels. and remains relevant and connected to the wider borough of Kingston GAK works in collaboration with other strategic or8anisations within the Borough including Kingston Racial and Equalities Council, Kin8Ston Voluntary Action and Kingston Arts. GAK also partners in joint activities with the local authority and other community organisations.
Glob•l Arts Kln8ston Charity R4istration Number: 1164226 Report ol the Tw5tees Year Endlng 31 Mafch 2023 Reteren¢e and Admlnlstratl Buslness Address and Reglstered Offlce 16 Greenfield Avenue Surbiton KT59HR Independent Examlner There was no independent examiner appointed for this period ankers Co-op Bank Relationship Account Support Team PO Box 250 Skelmersdale WN8 6wr
Global Arts Klngston Charity RW'Strati Number. 1164226 Report of the Trustees Yew Endinz 31 March 2023 ststement as to thsclosure of In1m4 to Itydedent EMIne1 In so far as the Trustees are aware- there is no relevant audit information of which the charity's Independent Examiner is unaware., and - the Trustees have taken all steps that they ought to have taken to make themselves aware of anv relevant audit infomation and to estsNish that the Independent Examiner is aware of that information. Statement of Trustees, le5pmbIllIoes The Trustees are responsible for preparing the report and a¢¢ounts in accordance with applicable law and regulations. Charity law requires the Trustees to prepare accounts for each financial Period. ijnder that law the Trustees have elected to prepare the accounts in accordance with United Kingdom Generally A¢¢epted Ac¢ountin8 Prartice (United Kingdom Attounting Standards and applicable lawl. Under charity law the Trustees must not approve the accounts unless they are satisfied that they 8ive true and fair view of the State of affairs of the charity and of the surplus or deficit of the charity for that period. In preparini these accounts, the Trustees are required to- select suitable accounting policies and then app them consistentlv. make judgements Jnd estimates that are reasonable ènd prudent: prepare the accounts on the goin8 concern basis unless it is inappropriate to presume that the charity will continue in business The Trustees are responsible for keeping adequate accounting records that are Sufficient to show and explain the charity's transactions and disdose with reasonable accuracy at any time th* financial position of the charity and enable them to ensure that the accounts comply with the Charity SORP 2015. They are a150 responsible for safeguardir+g the assets of the charity and hence for taking reasonable steps for the prevention and detertion of fraud and other irregularities. On behalf of the board Mahendra Thakar Nkholas Sh•ttod( Chalr A(tlngTreasurer nd Date- 22 November 2023
Global Arts Klngstthi Charity Registration Number: 1164226 ststement of flnanclal artl¥ltles lor the Year Endlnz 31 March 2023 Notes 2023 Total 2023 Total 2023 Total 2022 Total Restricted Unrestricted Income from.. Charitable activrtles 33.638 Total Incomlni resources 33.638 Expenditure on: Charitable activit$ 7.925 11,425 1.000 Support costs 887 Total resources expended 7.925 11.425 1.887 Gloss Incornlw I loutiolnl resourcesl .925) 111.4251 31,741 Total funds brouknt forward 42295 19.028 61.323 22.582 Total funds c•rrled forward 34.370 15.521 49191 61,323 Prlor y•ar comparlsons: In¢¢MThe'. In the pre¥lausye•f festrlrted Incame wasU3395 •nd unreslrkled Income was U33. Expendlture: In the pre¥loys ye•r restr5rted expendllure was •nd unrestrlrted expendlture was
Global Arts Tr80n Charity Reglstratlon Number. 1164226 Balance sheet as at 31 March 2023 2013 2022 Notes Current assets Debtors Cash at bank and in hand 49J198 61,779 49A91 61.779 Current Uabllltl•s Credlto 456 Net knets 49J98 61.323 Funds Unrestricted funds General Fund Klngston Carnival Fur ContlnRency Fund 10521 11.528 2,S(Kl Restrlcted funds 34370 42,295 49198 61.323 Total fwids Th• flnancl•l st•tements were •ppro¥ed by IheTrusteN an 22 No¥ember 2023 •nd $18ned on thelr behalf by Mahendra ThJkav rn .IL<.F. Chair Nlchoks Shatt Asst. Trèasurer The not•s on pales 12 to 15 forni an Inle8ral part of fknandal Matements.
Global Arts Ifjnzst• Charity Rezistraiion Number. 1164226 Notes to finandal statements forthe Year Endlnz 31 March 2023 l. Ac(ountlng pollcles The principal accounting policies are summarised below. The accounting policie5 ha¥e been applied con5iStenily throughout the Peliod and the piecedin¢ PeTlOd. 1.1. Basls of atcountfni The financial $tatements have been prepaied in accordance wrth Accounting and Reporting by Charities.. Statement of Recommended practi applicable to charitiès preparing their accounts in accordance wlth the Financial Reportlll8 Standard applicable in the UK and Republic of Irèland IFRS 1021 leffecti¥e l January 20151- ICharr(ie5 SORP IFRS 10211. Assets and liabilities afe initially fecoRnised It historical cost or transadion value unless otherwise ststed in the relevant accountin¢ policy notelsl. Exemption has been taken from pieparln¢ a ¢ash Ilw statement on the grounds th•t the ¢h•iitsble company qualifies as a small charitable cornpany. Global Arts meets the definition of a publK benefit entity under FRS 102. Assets and liabiltrtl¢S afe initialty recogni5ed at historical cost or Iransartion Vat unle$5 Otherwise stated in the relevant ?ontIn8 policy notelsl. 1.2. Incomlng resources All incoming fesources are inCded in the statement of financlal artivities when the charlty Is entitled to th• Income and the amount can be quantlfled with rtason•ble acoJrn¢y. The followlnR speclflt pollcles are applled to partlcular caiegorles of Inttme'. Income Is received by way of erants. donations and gifts •nd is included in full in the ststement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the eharity are recooni5ed when the charrty b¢cornes unconditnallY entitled to the 8rant. Donated 5ervlces and fa£ilr(le5 are intluded at the value to ihe thaiity there thls tan be 4uantlfled. The value of serviees provlded by voluntetrs has not been Included. Gsfts donat•d for resale art Indud•d as Incomlne resour wlthln •rt6¥ltlès for generatlng fvnds when they are sold. Grants, includin8 8rants for purchase of fixed auets, are rec4nised In full in the ststement of flnanclal activities in the Period In which they are receNable. 1.3. Resourtes expended Expenditure is recognssed on an accruèl basi5 as a liability is incurred. Expendiliife includes any VAT which cannot be fulfy recovered, and Is reported as part of the expenditufe to whtch * relates. charltble expendlturt comprlses those costs incurred by ihe charity In the dellvery of ils •¢tfjvltles and $ervlces for Its beneficiaries. It includes both costs that can be allocated dlrectly to such actfjvltles and those costs of an Indirect nature necessary to support thern. Equipment Costs are considered to be mlnimal and therefore are chirEed to the PeTknI in which they •fe purchased. 1.4. Leaslng Rentals payable under operatinA leases are char&ed a8ainsl income on a straiaht-line basis over the lease terni. 1.5 Golnz Concern After makin8 er¢quiries, the Trustees have a feasonable expertation that the charity has adequate resources to continue in operational existence for the foreseeable future. According. they continue to adopt the 80ing concern basts In preparin¢ the annual report and financial statefflents. io
Global Arts Kingston Charity Registration Number: 1164226 Notes to financial statements for the Year Ending 31 March 2023 2. Income from Charitable Artivities 2023 Total 2023 Total 2023 2022 Tatal Total Restrlrted Unrestrlrted ft8K grants Icommiss¥)ni riBK Brant lcarllivall Natlonal Heritage Fund 333 33,295 33.628 3. Expendlture on Charltable Actlvllles 2023 Total 2023 Total 2023 Total 2022 Total Restrlcted Unrestrlrted Artlsts F••$ and £xp*ns•s Project servlce costs Premises Hlre Project Materlals and Other Costs I,oryJ 887 S45 7.925 1,887 Analysi5 by Event5 Carnival Global Threads 7,975 Total Yesources expended 7,925 1,000
Global Arts Kingston Charity Re$tratIOn Number: 1164226 Notes to financial ststements for the Year Ending 31 March 2023 4. Expenditure on Support Costs 2023 Total 2023 Totsl 2023 Total 2022 Total Restrirted Unrestrlcted Indtptndtnt Examination Fees Insurance and Legal Fees Premises Hire Publlcity Sundry Fees for Servlces 91 96 1.700 Yot•l resources expended 1,887 5. Related Party Transartions Trustees.. No Trustees received any payments for serv$ Of lor txpenses during th* Period. Aelated Party Transactions= There were related party transactions. 6. Debtors 2023 Total 2022 Total Income Recelvable 7. Creditors 2023 Total 2022 Total Trade credltors 456 496 12
Global Arts Kingston Charity Registration Number: 1164226 Notes to financial statements for the Year Ending 31 March 2023 8. Unrestricted funds Brought Forward Incoming resources (kn8oing resources Trnnsfer At March 2023 General Fund Global Threads Fund Kingston Carnival Fund Contln8ene¥ Fund 11.528 395 10,528 34.370 7.925 61.323 12A25 49.898 Purposes of unrestrlcted fvnds The General Fund is established to furthef the obJeciTh*s of the Charity and provk4e funding to cover the managernent and administration costs should Incorne be insufficient. The Kin8Ston Carnwal Fund is a desi8nated reserye to support the Annual KinBSton Carniv•l. The Contingertrcy Fvnd is a designated SeThe to ensure that GAK hobds adequate reseNes fof working capital purp05e5 and ha5 sufficient funds to meet conlraclual liabilities and Wind1 down costs, wefe the OTRanisation have to close. 9. Restrlcted funds Brought Incomin8 Forward resources Outgoin8 resources At March 2023 Prolect Funds Carnlv•l Global Threads 42295 7.925 34.370 44.795 11,425 34,370 Purposes of restrlrted funds To carry oul the objectTrve5 a5 laKI down in the project tontratts signtd btrtwttn GAK and various funders. 13