|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report for theperiod**||||||||
|**From **|Period start date|||**To**|Period end date|||
||01|04|2022||31|03|2023|
## Section A Reference and administration details
**Charity name**
The New Tavistock Youth Cafe
**Other names charity is known by**
**Registered charity number (if any)** 1164173
Unit 6, Pixon Court, **Charity's principal address** TAVISTOCK Devon **Postcode PL19 9AZ**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if**
**any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**|
|---|---|---|---|---|
||Mrs MandyVictoria Louise Ewings|Vice Chair|||
||Ms Cathryn Louise Gristy||||
||Mr Stephen Hugh Grummitt|Secretary|||
||Dr Jon Ord||||
||Mr HarryE O Walker|Treasurer|||
||Mr Alan Wroath|Chair|||
||Mr Frederick Neil Edward Harper||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||||||
||||||
||||||
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
|Mrs Vicki Lloyd-Walsh Manager|||
Mrs Vicki Lloyd-Walsh Manager
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution agreed October 15th 2015 (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Every trustee will be appointed for a term of three years by a resolution Trustee selection methods passed at a properly convened meeting of the charity trustees. (eg. appointed by, elected by) The Trustees have resolved to remove restrictions on the number of terms trustees may serve. This reflects the commitment of the current Board, their experience and ability to move the Charity forward. Nevertheless the Trustees recognise the need for succession-planning and are in the process of appointing new Trustees. In selecting individuals for appointment as charity trustees, the charity trustees will have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Additional governance issues (Optional information)**
- You **may choose** to include The charity trustees will make available to each new charity trustee,
- additional information, where on or before his or her first appointment:
- relevant, about: (a) a copy of the current version of the constitution; and
- • (b) a copy of the CIO’s latest Trustees’ Annual Report and statement policies and procedures adopted for the induction and of accounts. They will provide such training as the new Trustee requires.
- training of trustees; All Trustees will be DBS checked in accordance with our Safeguarding
- • the charity’s organisational Policy. structure and any wider network with which the charity The Trustees employ a Manager and Youth Workers to run and develop works; programmes within the organisation.
- • relationship with any related The Manager works closely with the Chair of the Trustees in her work. Her
- parties; salary is fixed annually by comparison with comparable posts in the public
- • trustees’ consideration of sector. major risks and the system and procedures to manage The Trustees understand the risks of an organisation dependent on them. grants, lettings and fund-raising. They seek to be proactive in seeking sources of funding.
**TAR**
March **2012**
2
**Section C Objectives and activities**
Our objects remain the same, namely: to act as a resource for young people aged between 11 and 19 living in West Devon by providing advice and assistance and organising programmes of physical, educational and **Summary of** other activities as a means of: (a) advancing in life and helping young people by **the objects of** developing their skills, capacities and capabilities to enable them to participate in society **the charity set** as independent, mature and responsible individuals; (b) advancing education; (c) **out in its** relieving unemployment; (d) providing recreational and leisure time activity in the **governing** interests of social welfare for people living in the area of benefit who have need by **document** reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons.
||**Objectives and activities**|**Objectives and activities**|
|---|---|---|
||Our objects remain the same, namely:
to act as a resource for young people aged between 11 and 19 living in West Devon by
providing advice and assistance and organising programmes of physical, educational and
other activities as a means of: (a) advancing in life and helping young people by
developing their skills, capacities and capabilities to enable them to participate in society
as independent, mature and responsible individuals; (b) advancing education; (c)
relieving unemployment; (d) providing recreational and leisure time activity in the
interests of social welfare for people living in the area of benefit who have need by
reason of their youth, age, infirmity or disability, poverty or social and economic
circumstances with a view to improving the conditions of life of such persons.||
|**Summary of**
**the main**
**activities**
**undertaken for**
**the public**
**benefit in**
**relation to**
**these objects**
**(include within**
**this section the**
**statutory**
**declaration**
**that trustees**
**have had**
**regard to the**
**guidance**
**issued by the**
**Charity**
**Commission**
**on public**
**benefit)**||**Report of the Tavistock Youth Café 2022-23**
**Young People’s Mental Health**
**1-1 Mentoring**
We currently have three Young people's Health and Wellbeing coaches who are
funded by The Primary Care Network (PCN).
The Health and Wellbeing coaches work on a 1.1 basis giving young people the
time they need to talk and be listened to outside their home or college
environment. We offer consistent support, advice and guidance with the aim of
building trusting relationships with young people and being a stable part of their
lives whilst they navigate their paths through poor mental health and adolescence.
The roles also involve close liaison with Tavistock College - attending Team
around the Family meetings, College meetings, liaising with parents and teachers
as well as helping young people to understand healthy relationships, make
choices about their future careers, further education, daily life skills and coping
mechanisms. Although we are able to see young people at the stage of early
intervention, many of the young people we see already have complex needs and
are experiencing multiple mental health issues. We are not medical professionals
or counsellors, but represent a consistent adult who is not a family member or
someone in authority that can help young people to feel supported in these
difficult years.
Our referrals come from GPs, Tavistock College, Social Workers, Parents and
Self referrals. 1-1s have increased from 20 to 30 young people seen a week on a
1-1 basis. Some we will continue to see for a couple of years, others for a number
of months or weeks depending on their needs. We have had over 60 referrals
this year. There is a waiting list which we review every 2 months; this is managed
by offering wellbeing group work sessions and ‘Momentum’ sessions (project
work for vulnerable young people).
_THANK YOU for everything that you do. You are invaluable. – Dartmoor MAT_
**Involvement with NHS implementation meetings:**
Tavistock Youth Cafe is part of a steering group ‘TheDevon CC NHS Local Care
Plan Children and Young People’. The aim is to join up work with other agencies,
find gaps and seek funding to improve current issues with young people's poor
mental health.|
**TAR**
March **2012**
3
In the last year our input has helped to inform training needs for organisations working with young people.
Past year’s outcomes from LCP CYP :
- data analysis to give a view of current needs and issues that young people are facing.
- Self Harm Campaign
- New Campaign for NHS approved Apps (Orca)
- Potential Wellbeing Funding
## **Momentum**
This group began as a response to a growing number of young people who were being educated outside school either of choice or because they were ‘off-rolled’. This issue has not gone away and indeed numbers are rising significantly both locally and nationally.
Momentum was expanded into a second group to help with ‘mental health’ waiting list demands and to address issues where young people are at risk of exclusion or disaffection from school.
The outcomes from these sessions have been extremely rewarding, The scheme is project based – most recently a ‘Heritage Project’. An ex– policeman visited the group and fed back the following-
_I was not really sure about how engaged the young people might be, so I came along with a completely open and non-judgmental mind and was blown away by their enthusiasm and the way that they engaged with me. I was really taken by surprise at their knowledge and the way that every single one of them had something positive to offer._
_I am currently a chaplain in HMP Dartmoor and work with adult males who might well have not found themselves in the situation they are in if they had had the opportunities in their own adolescence which Tavistock Youth Cafe provides."_
## **Wellbeing sessions**
Sessions are termly and usually run for 6 weeks with new young people and returning young people taking part.
Having the workshops in place helps to support young people that would otherwise be sat on our waiting list. Wellbeing is offered when the referral looks appropriate for this support. Young people are pleased to take part and benefit from the activities that are offered, meeting others who are experiencing similar issues and getting to know youth workers and the TYC environment, before going on to have mentored support if necessary.
## **LGBTQ+**
We are working weekly with young people from the LGBTQ+ community, some feel part of that community and others are more solitary and happier to be so. TYC is an inclusive space that can support and help young people. We have lively discussions that include looking at world views, being aware of sources of information coming from social media and personal interactions with others that can be offensive or upsetting.
The TYC team aims to help them navigate their way through difficult decisions/family issues and other problems they are experiencing. We have found in some of the young people we are working with that neurodivergence is also a factor.
This year The ‘JustB’ group took part in the preparation, planning and delivery of ‘ ’ TYC at Tavi Pride .
**TAR**
March **2012**
4
**Zephyr Music Project**
Zephyr has had a steady year, with numbers slightly down since September due to older members moving on to work and University.
We will be structuring Zephyr slightly differently going forward to encourage more young people to perform together and create bands. Jam nights and small group tuition will be on offer.
We have two new volunteers
Our collaboration with Tavistock Library to offer a monthly open mic night ‘Shake The Shelves’ has been working well with young people enjoying the opportunity to perform alongside other musicians and others volunteering to collect money on the door.
We are heading to Tavistock College music department to promote Zephyr.
## **Friday Sessions**
Our open access Friday sessions run each week during term time. These sessions are delivered across two evening sessions, there is an early evening session for school years 7 & 8 and a later session for years 9, 10, & 11 +. These sessions continue to provide a safe place in the centre of the community for young people to meet on a Friday night, access youth work workers, and engage in recreational activities, group games, activities and cooking. Attendance to these sessions is typically between 30 to 50 young people per session.
We have also run workshops to discuss issues impacting young people. Youth workers have completed training with the Eddystone Trust to deliver the C-Card scheme, which means we are able to offer confidential sexual health advice, training and access to free contraception. We ran an interactive session that discussed sexual health and introduced the scheme to young people. We have also held sessions that focused on raising awareness around drugs and alcohol, and were supported with equipment to run these sessions from DYS Space. We held a debate night looking at various issues in the media and politics, and encouraged young people to formulate arguments and understand each other's differences. We also carried out group activities encouraging young people to discuss healthy relationships. We have further sessions planned this year to discuss online safety, privacy, the pros and cons of social media and the impact media can have on self esteem and body image.
During Friday sessions we have a number of young people that volunteer to support the sessions and help run activities. Some of these young people have been struggling with isolation, confidence and issues at home and have found taking on responsibility helpful in developing confidence and resilience. We have also helped young people complete their Duke of Edinburgh award with volunteering opportunities. This year a placement student from Marjon University joined our Friday team to support their learning and development.
Two youth workers from our Friday sessions have been awarded bursaries from the National Youth Agency and are currently training for their Level 2 and 3 certificates in Youth Work Practice. This learning will help to develop, shape and strengthen our session planning and delivery over the coming year. It will support our youth workers to develop a greater understanding of the principles and values of youth work, learn more about how young people develop, enhance their communication skills and encourage reflective practice.
**TAR**
March **2012**
5
## **Summer Programme**
The Summer Programme aims to provide challenge and experiences for young people in this rural area who otherwise have very little access to these activities. It is subsidised in order to be inclusive and available especially for those on low income.
_The Summer Programme has been absolutely amazing for my children. Without it, they wouldn’t have been able to go to the places they have. They have tried new things and made great memories. The low cost is a huge help for me as a single parent and also meant that I did not have to restrict the amount of activities that they wanted to do. Parent_
## **Tavy Trails Jam 2023**
Was – despite several attempts - postponed due to wet weather which made it unsafe to ride!
Tavi Trails is now part of ‘UK association of trail associations & bike parks’ soon to have a better name!
## **Charlies Voyage 2023**
Following the last 2 years sailing residentials we have again taken 8 young people on an experience they will not forget!
We sailed from Mount Batten to Whitsand Bay, Goran Haven, Fowey, and Charlestown
It was the easiest sail so far, the winds were kind to us and although some turned green no one was sick! (which is a first)
We had two young people who were very anxious and didn't believe they could do the 5 days. They pushed themselves out of their comfort zones and had a great time.
Shortly after we returned I received an email from The Island Trust to explain that they were struggling and would therefore be selling 2 of their fleet of 3 boats, however, the boat left in the fleet is slightly bigger, giving the opportunity for 10 young people to sail next year.
Supporting us again this year are ‘The Tavistock Wheelers Cycling Club’, with a fundraiser on Sunday 19th November at TYC and another one at their AGM on 9th December. Tavistock Ladies Golf club have named us as their charity, and the Round Table will be donating too. We intend to use money raised from these community groups to contribute to ‘Charlies Voyage 2024’
Funding
Funding has been harder for us recently: we are finding more pots are oversubscribed and less money is available. Nothing is definite and we are aware that although TYC is offering a unique service in this area, we cannot guarantee long term funds unless we enter into a large funding application that can take us forward over a number of years.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
**TAR**
March **2012**
6
## **Additional details of objectives and activities (Optional information)**
You **may choose** to The charity does not make grants or make investments. include further statements, Volunteers make an important contribution to our Youth Sessions, supporting Youth where relevant, Workers and, especially, tutors in the Zephyr Music sessions. Other organisations that about: use the facility depend on volunteers and they are an increasingly important resource as we expand our provision. • policy on grantmaking; Developing our volunteers is a key aim and target for our work. • policy programme related investment; • contribution made by volunteers.
**TAR**
March **2012**
7
## Section D Achievements and erformance p
**Summary of the main** The biggest success has been in developing our work to support young **achievements of the charity** people with issues affecting their mental health. See the full report **during the year** above. Additional appointments have created a team approach to our work which also has the effect of making the organisation more dynamic. It has made the New Tavistock Youth Café a much more extensive operation that has considerably more capacity to support young people in this area. We have also managed to keep the Youth Café on a sound financial footing.
## **Section E Financial review**
The New Tavistock Youth Café aims to hold at least £20,000 in reserve **Brief statement of the** at any one time. **charity’s policy on reserves Details of any funds materially** None **in deficit**
**Further financial review details (Optional information)**
**TAR**
March **2012**
8
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The Charity is dependent on fund raising and has no guaranteed funding in any one year. We have been successful in achieving funding from Space (formerly the Devon Youth Service) from the Law Foundation, the Primary Care Network, UK Youth and other smaller groups and funds.
Our current financial position is sound, however, the Trustees recognize that success with bids for grants and our own fundraising is crucial in the longer term.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Alan Wroath **Position (eg Secretary, Chair, etc)** Chair
**Date** 29.12.2023
**TAR**
March **2012**
9
||**New Tavistock Youth Café**
**Charity Name**|**New Tavistock Youth Café**
**Charity Name**|**New Tavistock Youth Café**
**Charity Name**|**New Tavistock Youth Café**
**Charity Name**|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|01/04/2022
Period start date|**To**|||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**59,200**
**5,062**
**709**
**-**
**450**
**1,324**
**-**
**66,745**
**-**
**-**
**-**
**66,745**
**19,944**
**37,419**
**6,653**
**460**
**324**
**-**
**- 1,442**
**-**
**63,358**
**485**
**255**
**740**
**64,098**
**2,647**
**- 2,128**
**67,067**
**67,586**|**Restricted**
**funds**
**to the nearest £**
**17,639**
**1,025**
**-**
**760**
**-**
**-**
**54,485**
**-**
**73,909**
**-**
**-**
**-**
**73,909**
**1,105**
**54,485**
**-**
**5,913**
**-**
**2,230**
**-**
**-**
**-**
**63,733**
**-**
**-**
**-**
**63,733**
**10,176**
**2,128**
**-**
**12,304**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**76,839**
**6,087**
**709**
**760**
**450**
**1,324**
**54,485**
**-**
**140,654**
**-**
**-**
**-**
**140,654**
**21,049**
**91,904**
**6,653**
**6,373**
**324**
**2,230**
**- 1,442**
**-**
**-**
**127,091**
**485**
**255**
**740**
**127,831**
**12,823**|**Last year**
**to the nearest £**|
|GRANTS|**59,200**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**71,435**|
|DONATIONS|**5,062**||||**24,501**|
|FUNDRAISING|**709**||||**312**|
|TRIPS|**-**||||**491**|
|PREMISES & EQUIPMENT HIRE|**450**||||**290**|
|OTHER|**1,324**||||**1,595**|
|YOUTH WORKER TIME|**-**||||**38,100**|
||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**66,745**||||**136,724**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**||**-**
**-**
**-**|||
||**-**
||||**-**|
|~~**_Sub total_**~~|**-**||||**-**|
|**_Total receipts_**
**A3 Payments**||||||
||||**-**||**136,724**|
|||||||
|
OVERHEADS|**19,944**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**21,367**|
|PAYROLL COSTS|**37,419**||||**58,893**|
|ACTIVITIES|**6,653**||||**8,217**|
|TRIPS|**460**||||**6,111**|
|FUNDRAISING|**324**||||**1,126**|
|CONSULTING|**-**||||**-**|
|Change In AccountingProcedure|**- 1,442**||||**-**|
||**-**||||**-**|
||||||**-**|
|**_Sub total_ **|**63,358**||||**95,714**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
|
Office Equipment|**485**||**-**
**-**
**-**||**480**|
|Computer Equipment|**255**|||||
|**_Sub total_ **|**740**||||**480**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||||**-**||**96,194**|
|||||||
||**2,647**||**-**||**40,530**|
||**- 2,128**||**-**
**-**|**-**
**67,067**|**-**|
||**67,067**||||**26,538**|
||**67,586**||**-**|**79,890**|**67,068**|
CCXX R1 accounts (SS)
29/12/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
Office Equipment
Computer Equipment
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Bank
Petty Cash
**Details**
Plant and Machinery
Signature
PAYE & Wages
Accounts Payable
Pensions|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**67,506**
**12,304**
**80**
**-**
**-**
**-**
**67,586**
**12,304**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**4,161**
Unrestricted
**255**
Unrestricted
**9,879**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**1,952**
Unrestricted
**586**
Unrestricted
**179**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
29/12/2023
2
CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
m•mb•rn of
Ngw Tavislock Youth Cafe
On accounts for th• y•ar
ended
31 March 2023
Charlty no
Ilf anyl
1164173
Set out on pago8
I report to the Iruslees on my examination of the accounts of the above
charity I'lhe Trust'} for the year ended 3110312023.
RponSIbIlItIeS and As the charty Iruslees of the Trust, you are responsible for the preparation
basls of roport of the accounts in accordance with the requirements of the ChaTilie¥ Act
2011 I'lhe Acri.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable D1CtionS given by tho Charty Commi88ion
und8r section 14515llb} of the Act.
I have completed my exarninalion. I confirm that no material matters have
come lo my 8ttention I
"l in connection with
the examination which gives me cause to believe that in, any rnalerial
respect..
aw)unling records were not kept in accordance with section 130 of
the Act or
the accounts do not acccKd with tho accounting records
Independent
examin&r'8 8tat•m8nt
I have no concerns and have ctsme acros8 no other matters in conneclien
th the examination to which attention should be drawn in order lo enable a
proper understanding of the accounts lo reached.
. Ple8S8 del8te the words in the brackets rfthay do not apply.
Signed:
Date:
2011212023
Nam•.'
Bevedey Hughos
Relevant professlonal
quallfl¢atlonlsl or body
Ilf any):
Address:
7 Trinity Close, Bere Alston, Yelverton, Devon, PL20 7BD
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs lo highlight matters of concern l$&& CC32.
Independent examinati¢n of charity accounts.. directions and guidancé for
xaminèrsl.
Give here brief details of
any items that the
examiner wishes to
di¥close.
FER
October 2018