|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report for theperiod**||||||||
|**From **|Period start date|||**To**|Period end date|||
||01|04|2021||31|03|2022|
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1164173 Unit 6, Pixon Court, **Charity's principal address** TAVISTOCK Devon **Postcode PL19 9AZ**
The New Tavistock Youth Cafe
## **Names of the charity trustees who manage the charity**
|1
2
3
4
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if**
**any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**|
|---|---|---|---|---|
||Mrs MandyVictoria Louise Ewings|Vice Chair|||
||Ms Cathryn Louise Gristy||||
||Mr Stephen Hugh Grummitt|Secretary|||
||Dr Jon Ord||||
||Mr HarryE O Walker|Treasurer|||
||Mr Alan Wroath|Chair|||
||Mr Frederick Neil Edward Harper||||
||Mr Phoenix Rinkowski||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||||||
||||||
||||||
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Mrs Vicki Lloyd-Walsh Manager
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution agreed October 15th 2015 (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Every trustee will be appointed for a term of three years by a resolution Trustee selection methods passed at a properly convened meeting of the charity trustees. (eg. appointed by, elected by) In selecting individuals for appointment as charity trustees, the charity trustees will have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Additional governance issues (Optional information)**
You **may choose** to include The charity trustees will make available to each new charity trustee, additional information, where on or before his or her first appointment: relevant, about:
- (a) a copy of the current version of this constitution; and
- • (b) a copy of the CIO’s latest Trustees’ Annual Report and statement policies and procedures adopted for the induction and of accounts. They will provide such training as the new Trustee requires.
- training of trustees; All Trustees will be DBS checked in accordance with our Safeguarding
- • the charity’s organisational Policy. structure and any wider network with which the charity The Trustees employ a Manager and Youth Workers to run and develop works; programmes within the organisation.
- relationship with any related The Manager works closely with the Chair of the Trustees in her work. Her
- parties; salary is fixed annually by comparison with comparable posts in the public
- • trustees’ consideration of sector. major risks and the system and procedures to manage The Trustees understand the risks of an organisation dependent on them. grants, lettings and fund-raising. They seek to be proactive in seeking sources of funding.
## **Section C Objectives and activities**
Our objects remain the same, namely:
to act as a resource for young people aged between 11 and 19 living in **Summary of the objects of the** West Devon by providing advice and assistance and organising **charity set out in its** programmes of physical, educational and other activities as a means of: **governing document** (a) advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as
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March **2012**
2
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
independent, mature and responsible individuals; (b) advancing education; (c) relieving unemployment; (d) providing recreational and leisure time activity in the interests of social welfare for people living in the area of benefit who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons. **Report of the Tavistock Youth Café 2021-22 Support for Young People’s Mental Health** 1-1 Mentoring We currently have three Young People's Health and Wellbeing coaches who are funded by The Primary Care Network (PCN). The Health and Wellbeing coaches work on a 1.1 basis giving young people the time they need to talk and be listened to outside the environment of Tavistock College. We offer consistent support, advice, guidance and aim to build a trusting relationship with young people. The work also involves attending ‘Team around the Family’ meetings, College meetings, liaising with parents and teachers as well as helping the young people to understand healthy relationships, make choices about their future careers, further education, daily life skills and coping mechanisms. Many of the young people we see can have complex needs and are experiencing multiple mental health issues. We are not medical professionals or counsellors, but being able to have a consistent adult who is not a family member or someone in authority helps young people to feel supported in these difficult years. Our referrals come from GPs, Tavistock College, Social Workers and Self referrals. We see around 20 young people a week on a 1-1 basis. Some we will continue to see for a couple of years, others for a number of months or weeks depending on their needs. There is a waiting list which we review every 2 months, this is unfortunate but we manage some of the list by offering ‘Wellbeing’ group work sessions and ‘Momentum’ sessions (project work for vulnerable young people). These are described below. **Involvement with NHS implementation meetings:** In May this year we were contacted by the West Devon Population Health Management Coordinator. They are running an NHS England Population Health Management Place Programme in the West Devon LCP (Local Care Plan) Area. The local leads decided to focus on youth mental health, and as a result the Youth Cafe was invited to be involved. The aim is to have people/organisations attending the Implementation meetings who are directly involved with this cohort of young people, and enable them to have an input into potential early intervention strategies. As a result of this the TYC Manager has attended regular meetings and talked about what the team is seeing, what the team is working with, what the team believes is needed and what the young people are saying. Anonymous mental health data gathered from our 1.1 referrals was also shaed. Following the implementation meetings, the team is now part of a steering group (West Devon LCP CYP Working Group). These aim to join
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March **2012**
3
up work with other agencies, find gaps and seek funding to improve current issues with young people's poor mental health.
There has been very positive feedback from GPs, Southwest Counsellors, the Multi Academy Trust and Young Devon.
## **Momentum**
Momentum projects have been full on and a lot of fun this year, we have focused a lot on the outdoors, as this is very popular with the group and known to improve poor mental health.
## **Wellbeing sessions**
We had some great workshops with our Youth Workers making various things, such as candles, lavender eye masks, tie dye, all therapeutic exercises for more anxious young people. Following those workshops we spent time visiting Freddie’s Fibre Friends, where young people could meet and feed alpaca and sheep and then use their wool to wet felt, spin and make jewelry. There were walks in nature with a craft activity that young people enjoyed, such as; pebble painting and making bird feeders In October, there will be a new role of Well-being youth worker, this will enable us to continue these groups.
## **‘JustB’**
**LGBTQ+ Group Wednesdays 4:30pm until 6pm**
Just B began in the spring following the growing numbers of LGBTQ+ young people attending sessions at TYC. We meet bi-weekly and have between 4 and 8 attending, depending on the College day they have had. Our focus up until the Summer was on the first Tavistock Pride which was held in July.
In the following months we will look at various topics that the group has told us they want to discuss. We hope that going forward JustB will become a valuable source of information as well as a safe space for young people to be themselves without fear or judgment.
We have had conversations with Tavistock College, who also have a new LGBTQ+ group and they want to do some collaborative work with JustB. **COGS** COGS is a support group for young people who are diagnosed or waiting for diagnosis for cognitive conditions such as AD(H)D, ASD, dyslexia, diyspraxia, etc. It provides access to practical and emotional support with Youth Workers in the absence of a qualified therapist. We saw a need here as waiting lists are currently at least 2 years long and some young people are struggling at school. There have been a few sessions so far. These covered an initial introduction to the group (mission statement and confidentiality) and the first step of externalising and separating from the diagnosis or potential diagnosis. This was done by creating and drawing a character that represents the condition and giving them a name. This was to promote good habits: not identifying with the condition and not allowing it to define who they are or their sense of self. This was followed by an interactive game to introduce the concept of regular but healthy "dopamine breaks" as most of these conditions can be overwhelming at times.
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March **2012**
4
Moving forward we plan to offer this as an extra 1:1 so that a young person can talk specifically about any concerns they have on this subject. This would provide them with an opportunity to get a "referral health check" to ensure everything was in place for them with their GP, school, CAMHS, etc, coordinating this with their parents, plus some tailored support such as memory games, recommended phone apps and time management. **– Zephyr a Music Programme** Zephyr has had a busy year with the introduction of ‘Shake The Shelves’ in the Tavistock Library. This is a long-standing music project that can adapt to different needs and that the community loves to draw on for public events. **Fridays** _Drop in Youth sessions_ Friday sessions are remaining very popular across all age groups, with an enthusiastic and diverse group of young people in regular attendance. Currently there is a split session for school years 7 and 8s, and a later session for years 9,10 & 11 plus. Attendance figures are regularly between a minimum of 30 and up to 50 young people across both sessions each week. Friday sessions provide a safe and supportive place for young people to meet with friends, engage with activities and access advice and guidance from youth workers when needed. The young people that attend come from many different walks of life, varying friendship groups, and we have also seen an increase in members from the LGBTQ+ community. This provides an opportunity for young people to mix with others that they may perceive as different to themselves and bond over activities. This environment also provides a good foundation for discussion and debate within the group. We are currently surveying our members to find out what topics they would like in future sessions, and advice over the next year, with focused sessions planned on healthy relationships, managing friendships and conflict, employability, finance and budgeting, sexual health, drugs and alcohol awareness, online safety and building confidence. Two of our youth workers are also due to complete a training module with the Eddystone Trust in September, which will also enable us to become a C-Card partner to provide further sexual health advice, free contraception, and signposting to those aged 13 and above. Over the last year we have had several new members join with additional learning needs and complex mental health issues. It has been great to see these young people find a space they feel comfortable being themselves, and to witness the group form strong friendships with these new members that have previously felt quite isolated. **Summer Programme** All activities were well attended and some over subscribed, with reserve lists. Trips were made possible by the yearly commitment from the volunteers at Country Bus who give their time to drive minibuses and the donations/funding received throughout the year. ‘Charlie’s Voyage’ 5 day sailing residential Following last year’s sailing residential we have again taken 8 young people on an experience they will not forget! Guided by the Skipper and the Skipper’s mate we had a fantastic time and came away with certificates. Last year's trip and this one has been fundamental in shaping the future of two young people, JA who has now started studying adventurous activities at Dutchy and TC, who has been on another voyage with the island trust which he organized himself.
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March **2012**
5
We had two young people who were very anxious and didn't believe they could do the 5 days. They pushed themselves out of their comfort zones and had a great time.
## **Tavy Trails Jam 2022**
The Trails have had a lot of maintenance carried out this year. A crew of dig volunteers worked during the weekends for months to revive the trails and get them back to good working order. This was done in time for our 10th year Trails Jam, which took place on July 23rd.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
The charity does not make grants or make investments.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Volunteers make an important contribution to our Youth Sessions, supporting Youth Workers and, especially, tutors in the Zephyr Music sessions. Other organisations that use the facility depend on volunteers and they are an increasingly important resource as we expand our provision.
Developing our volunteers is a key aim and target for our work.
**TAR**
March **2012**
6
## Section D Achievements and erformance p
**Summary of the main** The biggest success has been in developing our work to support young **achievements of the charity** people with issues affecting their mental health. See the full report **during the year** above. Additional appointments have created a team approach to our work which also has the effect of making the organisation more dynamic. It has made the New Tavistock Youth Café a much more extensive operation that has considerably more capacity to support young people in this area. We have also managed to keep the Youth Café on a sound financial footing.
## **Section E Financial review**
The New Tavistock Youth Café aims to hold at least £20,000 in reserve **Brief statement of the** at any one time. **charity’s policy on reserves Details of any funds materially** None **in deficit**
**Further financial review details (Optional information)**
**TAR**
March **2012**
7
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The Charity is dependent on fund raising and has no guaranteed funding in any one year. We have been successful in achieving funding from Space (formerly the Devon Youth Service) from the Law Foundation, the Primary Care Network, UK Youth and other smaller groups and funds.
Our current financial position is sound, however, the Trustees recognize that success with bids for grants and our own fundraising is crucial in the longer term.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Alan Wroath **Position (eg Secretary, Chair, etc)** Chair
**Date** 14.12.2022
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March **2012**
8
||**New Tavistock Youth Café**
**1164173**|**New Tavistock Youth Café**
**1164173**|**New Tavistock Youth Café**
**1164173**|**No (if any)**|**CC16a**|
|---|---|---|---|---|---|
||**Receipts andpayments accounts**|||||
||**For the period**
**from**|01/04/2021
Period start date|**To**|Period end date
31/03/2022||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|GRANTS|**48,690**|**22,745**||**71,435**|**46,990**|
|DONATIONS|**24,501**|||**24,501**|**11,367**|
|OTHER|**1,595**|||**1,595**|**118**|
|YOUTH WORKER TIME|**38,100**|||**38,100**|**14,155**|
|TRIPS|**491**|||**491**|**-**|
|FUNDRAISING|**312**|||**312**|**-**|
|RENT + EQUIPMENT HIRE|**290**|||**290**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income for AR)_|**113,978**|**22,745**|**-**|**136,722**|**72,630**|
|**A2 Asset and investment sales, (see**
**table).**||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**|**-**|**-**|**-**|**-**|**-**|
|**_Total receipts_**
**A3 Payments**||||||
||**113,978**|**22,745**|**-**|**136,722**|**72,630**|
|||||||
|
TRIPS|**-**|**6,111**||**6,111**|**988**|
|ACTIVITIES|**4,645**|**3,571**||**8,217**|**1,914**|
|FUNDRAISING|**1,126**|||**1,126**|**-**|
|OVERHEADS|**16,556**|**4,811**||**21,367**|**52,444**|
|PAYROLL COSTS_(Previously in OH)_|**47,021**|**11,872**|**-**|**58,893**|**-**|
|OTHER|**-**|**-**|**-**|**-**|**280**|
|**_Sub total_ **|**69,349**|**26,365**|**-**|**95,713**|**55,626**|
|||||||
|**A4 Asset and investment purchases,**
**(see table)**||||||
|
**Equipment**|**480**||||**2,722**|
|||||||
|**_Sub total_ **|**480**|**-**|||**2,722**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||**69,828**|**26,365**||**96,193**|**58,348**|
|||||||
||**44,149**|**- 3,620**||**40,529**|**14,282**|
|||||||
||**22,918**|**3,620**||**26,538**|**12,256**|
||**67,067**|**-**||**67,067**|**26,538**|
|||||||
|||||||
|**Section B Statement of a**|**ssets and liabilities at the**||**end of the period**|||
|**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**||**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
||Bank||**66,955**|**-**|**-**|
||Petty Cash||**111**|**-**|**-**|
||||**-**|**-**|**-**|
||**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))||**67,067**|**-**|**-**|
||||OK|OK|OK|
||||**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|||||**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**|
||Office Equipment||
Unrestricted|**-**|**3,676**|
||Furniture & Fixtures||Unrestricted|**-**|**9,500**|
||Music Equipment||Unrestricted||**379**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
||**Details**||**Fund to which**
**liability relates**|**Amount due**
**(optional)**|**When due**
**(optional)**|
||PAYE due to HMRC||
Unrestricted|**690**||
|||||||
|||||||
|||||**-**||
|||||**-**||
||Signature||Print|Name||
||||||Date of
approval|
|||||||
||~~1~~|||||
02/12/2022
CCXX R1 accounts (SS)
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
memb8rs of
New Tavistock Youth Cafe
On accounts for the year
ended
31 March 2022
Chartty no
(rfany)
1164173
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trusn for ts year ended 3110312022.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requiremerrts of the Charities Act
2011 (Ihe Acr}.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5}(b) of the Ad.
I have completed my examination. I confimi that no material matters have
come to my attention (
") in connection with
the examination which grves m8 cause to believe that in, any material
resped:
accounting rerdS were not kept in accordance with sertion 130 of
the Act or
the accounts do not accord with the accounting records
Independpnt
examiner's statsment
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
. Fyease delete the words in the brackets rfthey do not apply.
Signed:
Date:
2111112022
Name:
Beverley Hughes
Relevant professlonal
qualificationls) or body
Irf any):
Address:
7 Trinity Close. Bere Alston. Yelverton, Devon, PL20 7BD
IER
October 2018
Section B
Disclosure
Only complete rf the examiner needs to highlight matters of Conrn (see CC32,
Independent examinatton of charity aOunts.. directions and guidance for
examiners).
Give here brief detslls of
any items that the
examiner wishes to
disclose.
IER
October 2018