## **Trustees' Annual Report for the period** Period start date Period end date 01 04 2019 31 03 2020 **From To** ## Section A Reference and administration details **Charity name** The New Tavistock Youth Cafe **Other names charity is known by** **Registered charity number (if any)** 1164173 **Charity's principal address**[Unit 6, Pixon Court,] TAVISTOCK Devon **Postcode PL19 9AZ** ## **Names of the charity trustees who manage the charity** **Trustee name** **Office (if Dates acted if not for any) whole year** **Name of person (or body) entitled to appoint trustee (if any)** - 1 Mrs Mandy Victoria Louise Ewings Chair - 2 Ms Cathryn Louise Gristy - 3 Mr Stephen Hugh Grummitt Secretary - 4 Dr Jon Ord - 6 Mr Harry E O Walker - 7 Mr Alan Wroath Treasurer Vice Chair - 8 Mr Frederick Neil Edward Harper 9 10 11 12 13 14 15 16 17 18 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** Mrs Vicki Lloyd-Walsh Manager ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Constitution agreed October 15th 2015 How the charity is constituted (eg. trust, association, company) Charitable Incorporated Organisation Trustee selection methods (eg. appointed by, elected by) Every trustee will be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees will have regard to the skills, knowledge and experience needed for the effective administration of the CIO. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The charity trustees will make available to each new charity trustee, on or before his or her first appointment: (a) a copy of the current version of this constitution; and (b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts. They will provide such training as the new Trustee requires. All Trustees will be DBS checked in accordance with our Safeguarding Policy. March **2012** **TAR** 2 The Trustees employ a Manager and Youth Workers to run and develop programmes within the organisation. The Manager works closely with the Vice Chair of the Trustees in her work. Her salary is fixed annually by comparison with comparable posts in the public sector. The Trustees understand the risks of an organisation dependent on grants, lettings and fundraising. They seek to be proactive in seeking sources of funding especially related to the Covid emergency, recognising the severe impact this has had on young people. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** Our objects remain the same, namely: to act as a resource for young people aged between 11 and 19 living in West Devon by providing advice and assistance and organising programmes of physical, educational and other activities as a means of: (a) advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals; (b) advancing education; (c) relieving unemployment; (d) providing recreational and leisure time activity in the interests of social welfare for people living in the area of benefit who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** New Tavistock Youth Café AGM Report 2020-21 It has been a rollercoaster of a year during an incredibly difficult time for the world, including our small corner of it! However, we are emerging from the Covid-19 pandemic as a new version of the old Youth Café. Initially in March our only option was to close our doors to all young people as the National Youth Agency worked to guide us. This was quite distressing for young people and workers alike; we were aware that some of the more vulnerable members would be in difficult family situations, including food poverty and the risk of going out of ‘sight’. To help deal with this issue we identified the individuals who could be affected and TYC was able to donate a mobile phone to a vulnerable young person who had no other means of contact and provide food vouchers to some families, whilst they got to grips with their finances. We were also able to donate refurbished laptops to two students. Following that apart from a few zoom meetings and online training we were unable to work until June. During the furlough period we were approached by the Primary Care Network, who had an opportunity to fund a post for a ‘Young People’s Health and Wellbeing Coach’, for 29hrs a week. Their thinking was that it would be better going to an organisation which was already doing 1-2-1 support and other work with Young People. We took this opportunity and split the post so that we now have two Health and Wellbeing coaches. Our new role is to work with young people who are being referred to us via the GPs surgeries, bridging the gap between the GP and CAHMS. We also still have referrals from Tavistock College and Social Workers. Our post has become stretched due to demand and we are now working on developing specific support sessions for groups with anxiety and panic attacks as this makes up a lot of our referrals. We are working closely with Tavistock College to ensure young people are getting the right amount of support. The aim of our targeted work is to give young people a person who is neutral to talk to. We can help with advice, support and give them achievable goals to aim for. This support includes: - Career and further education advice (helping to make applications) March **2012** **TAR** 3 - Helping with coping strategies - Referrals to other agencies, such as ‘Jeremiah’s Journey’, ‘The Zone’ ‘Live Wire Counsellors’ - Attending TAF and Child in Need meetings - College meetings - Engaging with parents and Heads of Year ## Youth Café Sessions All sessions restarted in July 2020 when we were allowed to start meeting in small groups outside. ## Momentum This is our project for students who are being home-educated for whatever reason or who are at risk of permanent exclusion. We have a new member of staff who has a very interesting background in Festival Art, teaching children in foreign countries and has a great rapport with young people. Sessions included: - Moorland walking - Burrator for Campfire cooking and Den building - The indoor climbing Barn - Spray painting in the park - Beach combing at Seaton - Lantern making with an artist from DAISI And we have new projects in the pipeline for the Spring and Summer. ## Thursdays Zephyr Music Project This became an outdoor session which met in the Bandstand in the Tavistock Meadows or on the grass depending on the weather. Young people brought their guitars and Jam. The emphasis was more on keeping them connected through a common interest rather than teaching (as this is more difficult outside with less equipment). Using extra funding from the Lottery to ensure sessions could remain open, we were able to pay our long-standing volunteers to do extra sessions online. This has been an interesting twist to the Zephyr project, not all young people wanted to take part but we had our core group which took part in quizzes, origami, music conversation and a lot of banter. We resumed meeting in the TYC as soon as we were permitted. ## Friday sessions Fridays became outdoor sessions in the park. We took a variety of games to the park, volley ball, badminton, football, diablo, juggling etc. This was difficult to begin with as there was a lot of fear around people touching equipment that others had touched. We had a lot of disinfectant wipes and hand sanitiser, but we manged. It became easier when we were allowed to have as many young people as we liked outdoors. Youth workers have been vaccinated and young people are being regularly tested. Fridays’ sessions also went online during the Winter lockdown, again we only had a core group taking part, but it was important to them to keep the contact going on a regular basis. We also did weekly detached work during lockdowns. During the last lockdown we continued to meet young people by visiting them outside their home and going out from walks. This has worked well and we have continued to do this during the Easter holiday. We see young people from all over the area, we have been visiting in Princetown, Lifton, Peter Tavy, Sourton, Horrabridge and Tavistock. ## Workshops During the last lockdown we got involved with ‘Paint the Town’ and worked alongside West Devon Arts to teach young people how to make Willow sculptures. The result was a tree in the churchyard decorated with colourful stars. ## Food Parcels We were offered the chance to get involved with a food parcel project where young people could have a food box, which had ingredients and recipe cards inside. The idea was to cleverly get food into houses whilst not offering charity and encouraging families to cook together. The Youth Café **TAR** 4 March **2012** March **2012** asked for 12 boxes, after identifying families who would benefit the most. The response was brilliant, the families were grateful, and the young people cooked and sent us photos. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The charity does not make grants or make investments. Volunteers make an important contribution to our Youth Sessions, supporting Youth Workers and, especially, tutors in the Zephyr Music sessions. Other organisations that use the facility depend on volunteers and they are an increasingly important resource as we expand our provision. Developing our volunteers is a key aim and target for our work with the West Devon Youth Project. March **2012** **TAR** 5 Section D Achievements and performance **Summary of the main** The biggest success was in maintaining some support for young **achievements of the** people throughout lockdown and by innovative strategies, **charity during the year** opening up different ways of engaging young people and simply being there for them. See the full report above. We have also managed to keep the Youth Café on a sound financial footing despite the pressures of the Pandemic. The most significant change in our way of operating has proved very successful, namely one-to-one work, funded by the Primary Care Network. This has enabled us to extend our support for young people with mental health needs, a major concern throughout the pandemic. Evaluation shows that this has been valued by young people and in several cases made a real difference to their state of mind. The appointment of another member of staff has created a team approach to our work which also has the effect of making the organisation more dynamic. It has made the New Tavistock Youth Café a much more extensive operation that has considerably more capacity to support young people in this area. We have followed all the guidelines at different times throughout the year, maintaining safe practices and keeping young people and youth workers as free from Covid as was possible. This is a theme of our report. We have continued to work with other Youth Centres in our area as far as has been possible, to enhance and extend current provision and develop activities and good practice with our partners in West Devon. ## **Section E Financial review** The New Tavistock Youth Café aims to hold at least £10,000 in **Brief statement of the** reserve at any one time. **charity’s policy on reserves** **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** March **2012** **TAR** 6 You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The Charity is dependent on fund raising and has no guaranteed funding in any one year. We have been successful in achieving funding from Space (formerly the Devon Youth Service) from the Law Foundation, Tavistock Town Council, Devon CC, the Big Lottery and other smaller groups and funds. Our current financial position is sound despite the Covid restrictions, however, the Trustees recognize that success with bids for grants and our own fundraising is crucial in the longer term. - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Alan Wroath March **2012** **TAR** 7 ## **Position (eg Secretary, Chair, etc)** Chair **Date** ## 28.12.2021 March **2012** **TAR** 8 ||**New Tavistock Youth Café**
**1164173**|**New Tavistock Youth Café**
**1164173**|**New Tavistock Youth Café**
**1164173**|**New Tavistock Youth Café**
**1164173**|**New Tavistock Youth Café**
**1164173**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||01/04/2020
Period start date||**To**||Period end date
31/03/2021||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |GRANTS|**34,860**||**12,130**||||**46,990**||**35,128**| |DONATIONS|**11,367**||||||**11,367**||**17,882**| |OTHER|**118**||||||**118**||**1,879**| |YOUTH WORKER TIME|**14,155**||||||**14,155**||**2,939**| |TRIPS|**-**||||||**-**||**695**| |FUNDRAISING|**-**||||||||**571**| |RENT + EQUIPMENT HIRE|||||||||**2,383**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**60,500**||**12,130**||**-**||**72,630**||**61,477**| ||||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**61,477**| ||||||||||| |TRIPS|**988**||||||||**2,687**| |ACTIVITIES|**1,914**||||||||**3,279**| |TUCK|**-**||||||||**785**| |FUNDRAISING|**-**||||||||**145**| |OVERHEADS|**40,852**||||||||**49,472**| |OTHER|**280**||||||||**1,323**| |Sundry|**2**||||||||| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_ **|**44,036**||||||||**57,691**| ||||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||||| |
**Equipment**|||||||||**479**| ||||||||||| |**_Sub total_**|||||||||**479**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**58,170**| ||||||||||| ||||**- 2,184**|
|||**14,280**||**3,307**| ||||||||||| ||||**5,804**||||**12,258**||**8,951**| ||||**3,620**||||**26,538**||**12,258**| ||||||||||| 21/12/2021 CCXX R1 accounts (SS) 1 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Et)dowment nds C?th9urtets Det￿1$ B1 Cash fitnds Total cash funts lunds o￿all$ Details B3 Investment •ss¢ts Details 1515 charws own uso 9.YJO Details B5 Liabilities si￿1 byontrort￿ Irust88s ￿ bthdfof all the tr￿188$ Dat8 of approval •J 12 Jo21 Cax R2 ISSI 2V1212021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of New Tavistock Youih Cafe On accounts for the yèar ended 31 March 2021 Charlty no (If any) 1164173 Set out on pages I report to the trustees on my examination of the accounts of the atK)ve charity fthe Trust.) the year ended 3110312021. Ro8ponsibililie3 and As the charTty trustees of the Trusi, you are resp￿sible for the preparat￿n basis of report of the accounts in 8ccordan¢e wrth reqU1￿MentS of the Charities Act 2011 fthe A¢*). I report in respett of my examination of thè Tntst's accounts carried out under sec11￿ 145 of the 2011 Act and in carrying out my examination, I have followed the applicabte Directions given by the Charty Commission under sec*ion 145(5)(b) of the Ad. I have o)mpleted my examination. I confinn that no material matters have come to my attention { ') in connection with the examination which gives me cause to believe that in, ary material respect: accounting records were not kept in accordance with section 130 of theAdor the aco)unts do ncrt xcord the accounting records Independent examinerfs statement I have no con¢ems arKI have come across no other matters in connection with the examination to which attention should te drawn in order to enable proper understsnding of the accounts to be reached. . Please delete the in the brackets rfthey do not apply. Slgned: 26111r2021 Nam•: Beverley Hughes Relevant profemlonal qualificatlonls) or body (If any): Address: 7 Trinty Close, Bere Alston, Yelverton. Devon, PL20 7BD IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32. IndeperKlent examination of charity aca)unts: directions and guidance for examiners). Glve here brfef detalls of any Items that the examiner wishes to dlsclose. IER Octobor 2018