Company No: 09415167 Charity No: 1164106 TROOP AID REPORT AND FINANCIAL STATEMENTS 31 March 2025 COLLINS CHARTERED ACCOUNTANTS WEST MIDLANDS
Contents Page Reference and Administrative Details Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes lo Financial Slalernents Detailed Statement of Financial Activities 13
TROOP AID Company Information Trustsos Captain I retdl A T Sutton G Sutton Miss D Frangou M Gough Mrs C M McLaughlin {Resigned 13 June 20251 (Appointed 4 April 2025} Company Secrotary Mrs P R Sutton Company number 09415167 Charlty numbar 1164106 Reglstered office 21 Radway Road Shirley Solihull West Midlands B90 4NR Independent Exarninèr Collins The Lodge Castle Bromwich Hall Chester Road Castle Brornwich West Midlands B36 9DE Bankers Lloyds Bank PLC 9-11 Poplar Road Solihull B913AN
i ROOP AID Report of the Trustees For the year ended 31 March 2025 The Trustees who are also directors of Troop Aid {'Ihe Charity") for the purposes of the Companies Act 2006, present their report with the financial stalements of the Charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities." Statement of Recommended Practice applicable to charities preparing their accounts In accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective 1 January 20151. Objectives and Activities Objectives and Aims The Charity exists to relieve seNing personnel of the armed forces, injured in or returning from situations of training or armed conflict, who are in need by reason of distress, injury, sickness, disability or other disadvantage, through such charitable means as the Trustees think fil. Public Benefit The Trustees believe that the organisalion has complied with the duty in Section 4 of the Charities AGI 201110 have due regard to public benefit guidance published by the Charity Commission. Furthermor8, they believe that activities undertaken by the Charity further ils charitable purposes for the public benefit. Volunteers Volunteers are essential to the day to day running of the Charity and. as well as the Trustees, they include Grab Bag packers. office support and attendance al fundraising events throughout the country. Appropriate recruilmenl, induction and training are provided. Close liaison is maintained with all volunteers and support is given when necessary. The Trustees value very highly the efforts of all of the dedicated volunteers and do not see the situation changing. Achlevemenl and Performance Key achievements The demand for the services of Troop Aid has remained during the reporting period. We continue to measure the demand and impartanlly the quality and Gontent of our Grab Bags.
TROOP AID Report of the Trustees For the year ended 31 March 2025 FINANCIAL REVIEW Review of Activities and Results for the Year The attached financial statements show the financial performan and position of the Charity at 31 March 2025. The profile of the Charity has been enhanced due lo the emergency packs being sent to the many locations across the UK and around the world where Br'rtish Troops are setving whether on operations or training exercises. During the year under review the Charity dispatched 650 Grab Bags against 589 during the previous reporting period. The Charity continues lo supply other items of clothing when necessary for both Male and Female injured setrvice personnel. Since Troop Aid was formed the Charity has delivered approximately 18,450 Grab Bags (emergency packs) lo support British service p61sonnel. The Charity continues its support to the Military Day Roc*M at the Queen Elizabeth Hospital in Birmingham with refreshments. The Trustees expect donations of emergency packs to remain al the similar levels over the next year as the support of troops in Eastern Europe 1$ Still unknown. During the period under review donations have increased from the previous year. During the year we have also received two legacies, namely £5.000 from Mrs Felicia George and £75,000 from Mr John Macleod. The sales of donated clothing has decreased this year. The impact of significant levels of inflation currently mean that Ih&re will be pressures on donations and the Charity remains diligent over costs and maintaining ils profile in the ommunity so that it can continue lo be al the forefront in altracling funding for it's actiwlies. Reserves pollcy The Trustees believe that the Charity should maintain sufficienl reserves to cover two years of expenditure based on trends lo date. We have sufficient funds lo cover this reserve. FUTURE PLANS 11 is the Trustees, continued wish that the Charity maintains ils slalus quo. They do not see any major changes in the modus operandi. The size of the Charity as 'rt presently stands is considered to be manageable and there is a wish to maintain operations as they are. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The Charity is controlled by its governing document, a deed of trust, and constitutes limited company, limf(ed by guarantee, as defined by the Companies Act 2006.
TROOP AID Report of the Trustees For the year ended 31 March 2025 Charity constitutlon The Charity was incorporated on 30 January 2015 and registered as a charity on 26 October 2015. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed by its Articles of Association. In the event of a winding up members are required lo contribute an amount not exceeding £1. Charitable activity was previously carried out by the Troop Aid Charitable Trust. On 1 April 2015 the assets and liabilities of the Charitable Trust were transferred to the Company, with the Charitable Trust acting as nominee for Troop Aid Limited until the dale that the company achieved charitable status. This resulted in a donation to the Charity of £696,440 on the transfer of activities from the Charitable Trust. Recruitment, appointment, inductlon and training of trustees The trustees have the power to appoint new trustees and select them based on the skills set and experience being brought to the charity. Recruitment of new trustees is by personal recornmendalion. During induction and training the new Iruslees are provided with suitable material to ensure they understand the charilable purpose and operating policies of Troop Aid together with what the role of being a Trustee involves viz a viz their responsibilities. Organisational structure The Trustees who served during the year and up to the date of this r8POrt are sel out on page 1. Trustees are appointed by the Board of Trustees. The Trustees meet regularly under the year of this review meetings were held in person and via Zoom lo discuss issues relevant lo the Charity and to its future development. The day to day running of the Charity has been delegated lo Mrs P R Sutton who acts as Secretary to the Charity and regularly involves the Trustees in planning of events and decisions of the day to day running of the charity. Trustee remuneration None of the Trustees has re¢eived any remuneralion or similar benefits from the Charity. Out of pocket travel and subsistence expenses were reimbursed lo the Trustees during the year under review, The Charity has professional indemnity insurance on behalf of the Truslegs. Approved by order of Ihe board of trustees on 8 Oclober 2025 and signed on its behalf by.. Miss D Frangou
TROOP AID Independent Examiner's Report to the Trustees of Troop Ald We report on the accounts for the year ended 31 March 2025 set out on pages six to thirteen. Respective responsibilities of trustees and examiner The Charity's trustees (who are the directors for the purpose of company lawl are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under Section 144 {21 of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required. Having satisfied ourselves that the Charity is not subject to audit under company law and is eligible for independent examination, il is our responsibility to.. exarnine the accounts under Section 145 of the 2011 Act to follow the procedures laid down in the General Directions givèn by th8 Charity Commission (under Section 145151{b} of the 2011 Act}, and to slate whether particular matters have come to our attention. Basls of the Independent examinevs report Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includes consideration of any unusual Items or disclosures in the accounts, and seeking explanations from you as trustees oncerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'lrue and fair view, and the report is limited lo those matters set out in the statements below. Independent examiner'8 Statement In connection with our examination, no matter has come to our attention.. 11 } whi¢h gives us reasonable cause to believe that, in any malerial aspect, the requirements to kè6p accounting records in accordance with Section 386 and 387 of the Companies Act 2006., and lo prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordan¢e with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 (effective 1 January 20151 have nol been met., or 121 to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Collins Chartered Accountants The Lodge, Castle Bromwlch Hall Chester Road Castle Bromwich West Midlands B36 9DE Date: 8 October 2025
TROOP AID ststement of Financial Activities For the year ended 31 March 2025 Notes 2025 2024 Income and endowments Donations and legacies Other trading activities Investment Income Total Income 112,381 50.876 32,163 55,026 16 87,205 163,257 Expenditure Raising fLJnds Other trading activities 37,174 34,812 Charitable activities Supporting injured troops Total expenditure 67,889 105,063 49,562 84,374 Net income 58,194 2,831 Exceptional in¢ome profit on asset sale 4,529 Total net income 58,194 7,360 Reconciliation of funds. Total funds brought forward 574,651 567,291 Total funds carrled forward 632,845 574.651 Continuing operations All income and expenditure has arisen from continuing activities.
'rROOP AID Balance sheet As at 31 March 2025 Notes 2025 2024 Fixed asséts Tangible assets Current assets Investments stocks Debtors Cash at bank 10 39,114 38,834 285,000 38,610 1.638 269,946 595,194 285,000 31,131 2,556 219.058 537,745 12 Creditors: amounts falling due within one year Net current assets 13 1,463 1.928 593,731 535,817 Nèt assets 632,845 574,651 Funds Unreslricled funds 14 632,845 574,651 The directors are satisfied that the company is entitled to exemption from the requirem8nl lo obtain an audit under section 477 of the Companies Act 2006. Members have not required the company lo obtain an audit in accordance with section 476 of the Act. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect lo accounting records and the preparation of accounts. The financial statements have been prepared In accordance with the special provisions applicable lo companies subject to the small companies regime. The Income and Expenditure account has not been delivered lo the Registrar of Companies. The financial statements were approved by the board on 8 October 2025 On behalf of Jss Frang Trustee
ROOP AID Notes to the financlal statements For the year ended 31 March 2025 1 Accounting policies Basis of preparlng the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Accounling and Reporting by Charities.. Statement of Recommended Practice appli¢able to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 {effective 1 January 2015}', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the Charity has entillemenl to the funds, it is probable that the income will be received and the amount can be measured reliably For donations to be recognised the Charity will have been notified of the amounts and the seltlemenl date in writing. If there are conditions attached to th8 donation and this requirès a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the Charrty and it is probable that they will be fulfilled in the reporting period. Legacy gifts are recognised on a case by case basis following the granting of probate when the adminislralorlexecutor for the estate has cammunicaled in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value ol the gift being reliably rneasurable with a degree of reasonable accuracy and the tille lo the asset having been transferred to the Charity. Donated facilities and donated professional services are recognised as income at their fair value when their economic benefit is probable, it can be measured reliably and the Charity has ¢onlrol over the item. Fair value is determined on the basis of the value of the gift to the Charity, for example the amount the Charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised as expenditure. No amount is included in the financial statements for volunteer time in line with the SORP IFRS 102). Further detail is given in the Trustees, Annual Report. where relevant. Investment income is earned through holding assets for investment purposes such as term deposit accounts. It includes interest income which is recognised as il accrues. Expendllure Liabilities are recognised as expenditure as Soon as there is a legal or constructive obligation committing the Charity to that expenditure, il is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been lassified under headings that aggregate all cost related lo the category. Where costs cannot be directly attributed lo particular headings they have been allocated to activities on a basis consislenl with the use of resources. The costs of items purchased for and note yet distributed to the beneficiaries of the Charity are reported as stocks.
TROOP AID Notes to the financial statements - Icontinuedl For the year ended 31 March 2025 1 A¢¢ounting Policies (continued) Allocation and apportionment of support costs Support costs are those that assist the work of the Charity bul do not directly represent harilable activities and included premises costs, office costs, governance costs, administrative and payroll costs. They are incurred directly in support of expenditure on the objects of the Charity. Where support costs cannot be directly attributed to particular activities, they have been allocated to expenditure on a basis which may be based on activity as represented by ¢Jirecl costs expended on that activity. or based on a proportion of staff costs. Tangible fixed as58ts Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful lif8. Improvements to leasehold property Computer equipment Motor vehicles over remaining life of lease 33.33D/o on cost 250/0 on reducing balance The Charity capitalises all fixed assets where the purchase price exceeds £500. They are valued at cost or estimated cost to the donor, where assets are donated. Taxation The Charity is exempt from corporation tax on its charitable activities. Fund accountlng Unreslricled funds can be used in accordance with the Gharitable obje¢tives al the discretion of the trustees. Restricted funds can only be used for parti¢ular reslri¢ted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes, Designated funds are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 2 Donatlons and legacles 2026 2024 Donations 29,658 23,513 Legacies 82,723 112,381 8,650 32,163
TROOP AID Notes to the financial statements Icontinuedl For the ear ended 31 March 2025 3 Other trading activltles - Incom8 2025 2024 Sale of donated Glothing Fundraising activities 27,513 23,363 50,876 32,480 22,546 55,026 4 Othèr trading activities - expenditure 2025 2024 Cost of fundraising activities Publicity Support costs I note 6) 9,137 245 27,792 37,174 8,910 41 25,861 34,812 Charitable activities 2025 2024 Supporting injured troops Direct costs Support costs (Note 61 17,433 50,456 67,889 3,945 45,617 49,562 Support costs Supportlng injured troops Other trade Total Staff costs Motor and trav81 Premises Office costs Other costs Governance Tolal 24,376 5,420 14,099 4,799 1,124 638 50,456 4,643 3,614 14,099 4.798 29,019 9.034 28.198 9,597 1,124 1,276 78,248 638 27,792 10
(ROOP AID Notes to the financial statements (continued) For the ear ended 31 March 2025 Net incomell•xp•nditure} Net incomel{expenditure} is stated after charging l(crediting): 2025 2024 Depreciation - owned assets Independent examination fee 15,847 960 4,219 960 Trustees. remuneratlon and bènefits There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the period ended 31 March 2024. Trustees, expenses No trustees were paid any travel expenses in either year 9 Staff costs 2025 2024 Wages and salaries 29,019 27,502 The average monthly number of employees including part-time during the year was as follows.. Administration 10 Tangible fixed assets Improvements to leasehold property Computer equipment Motor vehicles Totals Cost At l April 2024 Additions At 31 March 2025 6,288 7,027 13.315 6,050 36,607 48,945 7,027 6,050 36,607 Depreclatlon At 1 April 2024 Charge for year At 31 March 2025 4,262 1,509 5,771 3,789 1,082 4,871 2,060 4,156 6,216 10.111 6,747 16,858 Net book value At 31 March 2025 7,544 2,026 1,179 2,261 30,391 34,547 39,114 38,834 Al 31 March 2024
TROOP AID Notes to the financial ststements (continued) For the ear ended 31 March 2025 11 Investments 2025 2024 Aegon General Investment account 285.000 285,000 The investment is included in these accounts at its cost price. Al 31 March 2025 the valuation of the investment stood al £328,98712024 £345,807) 12 Debtors: amounts falling due within one year 2025 2024 Prepayments 1,638 2,556 13 Creditors: amounts falling due within one year 2025 2024 Social security and other taxes Accrued expenses 449 1.479 1,928 1,463 1,463 Net movement In funds 14 Movement In funds At 1.4.24 At 31.3.25 Unrestricted funds General fund Restricted Funds QE Hospital Fund Total funds 572,540 60,305 632,845 2,111 574,651 (2,111) 58,194 632,845 Net movement in funds, included in the above are as follows.. Incoming resources Resources Movement expended In funds Unrestricted funds General fund Restricted Funds QE Hospital Fund 163,257 {102,952} 60,305 12.1111 163,257 (105,063) 60,305 15 Related party disclosures Mrs P R Sutton is the wife of Captain A T Sutton, one of the Trustees of Troop Aid. She is also its Chief Executive. With the approval of the Charity Commission, Mrs P R Sulton was paid by the charity during the year £12,000 (2024 £12,000). 12
TROOP AID Detailed Profit and Loss Account For the year ended 31 March 2025 2025 2024 Income and endowments Donations 112,381 32.163 Other tradlng activities Sale of donated clothing Fundraising activities 27,513 23,363 32,480 22,546 50,876 55,026 Investment income Deposit account interest Total Incoming resources 16 87,20S 163,257 Expenditure Othar trading activitles Cost of fundraising activities Publicity 9,137 245 8,910 41 9,382 8,951 Charltable activitles Purchase of goods for injured personnel Support costs Staff costs Wages Motor and traval Annual expenditure Motor vehicles depreciation 17,433 3,945 29,019 27,502 4,878 4.156 4,952 2,060 9,034 7,012 Premises Rent, rates and ulililies Office costs Annual expenditure Equipment depreciation 28,198 26,130 7,006 2,591 6,658 2,159 9,597 8,817 Sundry expenses Annual expenditure Governance costs Legal and professional fees 1,124 854 1,276 1,276 105,063 1,163 84,374 Total resources expended Net income 58,194 2,831