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2022-03-31-accounts

REGISTERED CHARITY NUMBER: 1164092

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2022

for

South Essex Advocacy Services

Butlers Chartered Accountants Suite 6 Burley House 15 High Street Rayleigh Essex SS6 7EW

South Essex Advocacy Services

Contents of the Financial Statements for the Year Ended 31 March 2022

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 14
Detailed Statement of Financial Activities 15 to 16

South Essex Advocacy Services

Reference and Administrative Details for the Year Ended 31 March 2022

TRUSTEES

TRUSTEES C Cormack Chairman (deceased 3.10.2021) N Gupta MBE Trustee J Clinkscales Trustee D Russell Trustee (resigned 6.10.2022) P Whittle Chairman K Davidson Trustee (appointed 14.3.2022) M Carr Trustee (appointed 14.3.2022) PRINCIPAL ADDRESS 225-235 West Road Westcliff on Sea Essex SS0 9DE REGISTERED CHARITY 1164092 NUMBER INDEPENDENT EXAMINER Butlers Chartered Accountants Suite 6 Burley House 15 High Street Rayleigh Essex SS6 7EW

Page 1

South Essex Advocacy Services

Report of the Trustees for the Year Ended 31 March 2022

The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The main object is to promote the relief of people in need, including the elderly, within the South East Essex area by the provision of an advocacy service, goods or services.

Significant activities

Formal Advocacy Service

The formal advocacy service offers a wide range of advocacy such as Independent Mental Capacity Advocacy, Paid Representative services, Care Act Advocacy, Independent Mental Health Advocacy, Financial Advocacy (for victims of financial abuse) and Citizen Advocacy.

In addition to advocacy services, the charity delivers a support service by way of practical assistance that enables early discharge and reducing re-admissions from hospital and/or care settings.

The charity receives funds for separable parts of the service from providers such as Southend City Council, Big Lottery, Essex Community Foundation, Rosca Trust, Edward Gostling Fund, Fowler Smith and Jones & Independent Age.

Public benefit

The trustees have referred to the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives, and in planning the charities' future activities.

In particular, the trustees consider how planned activities will contribute to the aims and objectives that have been set, and to meeting the core charitable object enshrined in the organisation's governing documents.

As a result of their review, the trustees are confident that the activities carried out by the charity in the year under review have been undertaken for the public benefit of all persons served by the charity, in delivering a wide range of services to those in need.

Social investments

The charity takes great pride in the social investment made by our team of volunteers. Each year volunteers provide hundreds of hours of work to older people in our community.

We are especially proud that our work ensures that over £1m of entitled benefits are claimed by people who previously were unaware they were eligible for this support to assist them to remain independent in their homes for as long as possible.

Grantmaking

The charity does not make grants of any kind to any person or organisation either connected or otherwise.

Volunteers

The charity is heavily reliant upon the contribution of volunteers to perform advocacy visits for beneficiaries. The volunteers provide support of between 3 to 4 hours for each person helping to complete benefit claim forms and other assistance. In addition, our volunteers provide befriending and other welfare support for vulnerable people, particularly during the pandemic

Review of statistics held by the charity show that should the charity need to employ persons to cover this role it would cost in excess of 2022: £44,000 (2021: £43,000) in wages and associated employment costs.

Page 2

South Essex Advocacy Services

Report of the Trustees for the Year Ended 31 March 2022

FINANCIAL REVIEW

Principal funding sources

During the year the principle funding sources of the charity were restricted grant project funding from private trusts. The charity also developed it's income stream from payment by other local organisations for its advocacy services.

The provision of these services increased the charities resilience to develop income streams to continue future continuation.

Reserves policy

The charity has an adopted reserves policy stating that the charity aims to hold cash reserves equivalent to 6 months unrestricted expenditure.

At the year end the charity is working towards this policy.

FUTURE PLANS

During the year and post balance sheet the charity has performed work to ensure that systems are controlled to monitor the reserves level of the charity to ensure continuation.

The charity has many funding bids currently out for consideration as well as currently being in contract negotiations with a view to signing a service level agreement to increase services.

The charity will continue to establish new income streams over the next 12 months and careful management will ensure continuation for the future.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by it's governing document, a deed of trust and constitutes an Charitable Incorporated Organisation under a foundation structure.

Recruitment and appointment of new trustees

The charity undertakes continuous efforts into the development of the trustee board, sourcing new trustees from the local community, either by recommendation from existing trustees, or by direct approaches by interested members of the public.

Such interested persons are interviewed to ensure suitability before progressing with appointment to the board.

Organisational structure

The trustees form a management committee, and are elected at the charity's annual general meeting. The management committee meet as and when business demands but not less frequently than one in three months.

Day to day operational decisions of the charity are made by the Chief Executive Paula Blundell upon the direction and delegation of the trustees.

Induction and training of new trustees

New trustees undergo an induction day to brief them on their legal obligations under charity law, the content of the Constitution, the committee and decision making process, the business plan and the recent financial performance of the charity. During the induction day, they meet other trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.

Related parties

The charity maintains a register of business interests for trustees. The register is maintained regularly and any interactions of the charity with related parties are disclosed within the financial statements.

Page 3

South Essex Advocacy Services

Report of the Trustees for the Year Ended 31 March 2022

Approved by order of the board of trustees on 18 January 2023 and signed on its behalf by:

J Clinkscales - Trustee

Page 4

Independent Examiner's Report to the Trustees of South Essex Advocacy Services

Independent examiner's report to the trustees of South Essex Advocacy Services

I report to the charity trustees on my examination of the accounts of South Essex Advocacy Services (the Trust) for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW 9130081 which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Hayley Meagher ICAEW 9130081 Butlers Chartered Accountants Suite 6 Burley House 15 High Street Rayleigh Essex SS6 7EW

18 January 2023

Page 5

South Essex Advocacy Services

Statement of Financial Activities for the Year Ended 31 March 2022

Unrestricted
funds
Notes
£
INCOME AND
ENDOWMENTS FROM
Donations and legacies
100,809
Charitable activities
General Advocacy Services
219,489
Investment income
2
17
Other income
-
Total
320,315
EXPENDITURE ON
Raising funds
2,137
Charitable activities
General Advocacy Services
246,070
Total
248,207
NET
INCOME/(EXPENDITURE)
72,108
RECONCILIATION OF
FUNDS
Total funds brought forward
63,189
TOTAL FUNDS CARRIED
FORWARD
135,297
Designated
£
-
-
-
-
-
-
-
-
-
15,000
15,000
Restricted
funds
£
-
101,736
-
-
101,736
-
104,018
104,018
(2,282)
10,130
7,848
31.3.22
Total
funds
£
100,809
321,225
17
-
422,051
2,137
350,088
352,225
69,826
88,319
158,145
31.3.21
Total
funds
£
24,846
306,978
16
735
332,575
2,488
348,706
351,194
(18,619)
106,938
88,319

The notes form part of these financial statements

Page 6

South Essex Advocacy Services

Balance Sheet 31 March 2022

Unrestricted
funds
Notes
£
FIXED ASSETS
Intangible assets
6
-
Tangible assets
7
4,040
4,040
CURRENT ASSETS
Debtors
8
16,622
Cash at bank and in hand
121,544
138,166
CREDITORS
Amounts falling due within one
year
9
(6,909)
NET CURRENT ASSETS
131,257
TOTAL ASSETS LESS
CURRENT LIABILITIES
135,297
NET ASSETS
135,297
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS
Designated
£
-
-
-
-
15,000
15,000
-
15,000
15,000
15,000
Restricted
funds
£
-
-
-
-
7,848
7,848
-
7,848
7,848
7,848
31.3.22
Total
funds
£
-
4,040
4,040
16,622
144,392
161,014
(6,909)
154,105
158,145
158,145
150,297
7,848
158,145
31.3.21
Total
funds
£
3,085
4,879
7,964
4,447
85,449
89,896
(9,541)
80,355
88,319
88,319
78,189
10,130
88,319

The financial statements were approved by the Board of Trustees and authorised for issue on 18 January 2023 and were signed on its behalf by:

J Clinkscales - Trustee

The notes form part of these financial statements

Page 7

South Essex Advocacy Services

Notes to the Financial Statements for the Year Ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Computer equipment

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 8

South Essex Advocacy Services

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

2. INVESTMENT INCOME

INVESTMENT INCOME
31.3.22 31.3.21
£ £
Deposit account interest 17 16

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

4. STAFF COSTS

The average monthly number of employees during the year was as follows:

5.

Management
Administration
Delivery
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
Designated
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
24,846
-
Charitable activities
General Advocacy Services
231,993
-
Investment income
16
-
Other income
735
-
Total
257,590
-
EXPENDITURE ON
Raising funds
2,488
-
Charitable activities
General Advocacy Services
256,407
-
Total
258,895
-
31.3.22

1
1
10
12
Restricted
funds
£
-
74,985
-
-
74,985
-
92,299
92,299
31.3.21
1
1
8
10
Total
funds
£
24,846
306,978
16
735
332,575
2,488
348,706
351,194

continued...

Page 9

South Essex Advocacy Services

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

5.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted
funds
Designated
funds
£
£
£
NET INCOME/(EXPENDITURE)
(1,305)
-
(17,314)
RECONCILIATION OF FUNDS
Total funds brought forward
64,495
15,000
27,443
TOTAL FUNDS CARRIED FORWARD
63,190
15,000
10,129
6.
INTANGIBLE FIXED ASSETS
Development
Computer
costs
software
£
£
COST
At 1 April 2021 and 31 March 2022
3,306
5,949
AMORTISATION
At 1 April 2021
2,204
3,966
Charge for year
1,102
1,983
At 31 March 2022
3,306
5,949
NET BOOK VALUE
At 31 March 2022
-
-
At 31 March 2021
1,102
1,983
7.
TANGIBLE FIXED ASSETS
Fixtures
and
Computer
fittings
equipment
£
£
COST
At 1 April 2021
6,416
13,806
Additions
-
1,475
At 31 March 2022
6,416
15,281
DEPRECIATION
At 1 April 2021
5,852
9,491
Charge for year
186
2,128
At 31 March 2022
6,038
11,619
NET BOOK VALUE
At 31 March 2022
378
3,662
At 31 March 2021
564
4,315
Total
funds
£
(18,619)
106,938
88,319
Totals
£
9,255
6,170
3,085
9,255
-
3,085
Totals
£
20,222
1,475
21,697
15,343
2,314
17,657
4,040
4,879

continued...

Page 10

South Essex Advocacy Services

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.22 31.3.21
£ £
Trade debtors 11,915 -
Prepayments and accrued income 4,707 4,447
16,622 4,447
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.22 31.3.21
£ £
Trade creditors 27 2,100
Taxation and social security 4,328 4,994
Other creditors 2,554 2,447
6,909 9,541
10. LEASING AGREEMENTS
Minimum lease payments under non-cancellable operating leases fall due as follows:
31.3.22 31.3.21
£ £
Between one and five years 13,000 13,000
11. MOVEMENT IN FUNDS
Net
movement At
At 1.4.21 in funds 31.3.22
£ £ £
Unrestricted funds
General fund 63,189 72,108 135,297
Designated Fund - Redundancy
15,000 - 15,000
78,189 72,108 150,297
Restricted funds
Big Lottery Grant - 2,848 2,848
Southend on Sea Partnership for older
people 6,086 (6,086) -
People's Postcode Lottery 4,044 (4,044) -
SAVS - Southend Emergency Fund - 5,000 5,000
10,130 (2,282) 7,848
TOTAL FUNDS 88,319 69,826 158,145

continued...

Page 11

South Essex Advocacy Services

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

11. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Big Lottery Grant
Essex Community Foundation
Southend on Sea Partnership for older
people
Age Concern England
Rosca Trust
People's Postcode Lottery
Mid & South Essex Hospital to home
project
The Edward Gostling Trust
Fowler Smith & Jones
Southend Association of Voluntary
Services
SAVS - Southend Emergency Fund
TOTAL FUNDS
Comparatives for movement in funds
Incoming
resources
£
320,315
34,524
15,000
-
7,500
2,100
-
30,000
4,912
1,260
1,440
5,000
101,736
422,051
Resources
Movement
expended
in funds
£
£
(248,207)
72,108
(31,676)
2,848
(15,000)
-
(6,086)
(6,086)
(7,500)
-
(2,100)
-
(4,044)
(4,044)
(30,000)
-
(4,912)
-
(1,260)
-
(1,440)
-
-
5,000
(104,018)
(2,282)
(352,225)
69,826
Resources
Movement
expended
in funds
£
£
(248,207)
72,108
(31,676)
2,848
(15,000)
-
(6,086)
(6,086)
(7,500)
-
(2,100)
-
(4,044)
(4,044)
(30,000)
-
(4,912)
-
(1,260)
-
(1,440)
-
-
5,000
(104,018)
(2,282)
(352,225)
69,826
(2,282)
69,826
Unrestricted funds
General fund
Designated Fund - Redundancy
Restricted funds
Essex Community Foundation
Southend on Sea Partnership for older
people
National Lottery Community Fund
People's Postcode Lottery
TOTAL FUNDS
At 1.4.20
£
64,495
15,000
79,495
6,810
3,427
17,206
-
27,443
106,938
Net
movement
in funds
£
(1,306)
-
(1,306)
(6,810)
2,659
(17,206)
4,044
(17,313)
(18,619)
At
31.3.21
£
63,189
15,000
78,189
-
6,086
-
4,044
10,130
88,319

continued...

Page 12

South Essex Advocacy Services

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Essex Community Foundation
Southend on Sea Partnership for older
people
Rosca Trust
National Lottery Community Fund
People's Postcode Lottery
Independent Age
TOTAL FUNDS
Incoming
resources
£
257,590
-
15,000
4,000
33,371
14,976
7,638
74,985
332,575
Resources
Movement
expended
in funds
£
£
(258,896)
(1,306)
(6,810)
(6,810)
(12,341)
2,659
(4,000)
-
(50,577)
(17,206)
(10,932)
4,044
(7,638)
-
(92,298)
(17,313)
(351,194)
(18,619)
Resources
Movement
expended
in funds
£
£
(258,896)
(1,306)
(6,810)
(6,810)
(12,341)
2,659
(4,000)
-
(50,577)
(17,206)
(10,932)
4,044
(7,638)
-
(92,298)
(17,313)
(351,194)
(18,619)
(17,313)
(18,619)

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1.4.20 in funds 31.3.22
£ £ £
Unrestricted funds
General fund 64,495 70,802 135,297
Designated Fund - Redundancy
15,000 - 15,000
79,495 70,802 150,297
Restricted funds
Big Lottery Grant - 2,848 2,848
Essex Community Foundation 6,810 (6,810) -
Southend on Sea Partnership for older
people 3,427 (3,427) -
National Lottery Community Fund 17,206 (17,206) -
SAVS - Southend Emergency Fund - 5,000 5,000
27,443 (19,595) 7,848
TOTAL FUNDS 106,938 51,207 158,145

continued...

Page 13

South Essex Advocacy Services

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

11. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Big Lottery Grant
Essex Community Foundation
Southend on Sea Partnership for older
people
Age Concern England
Rosca Trust
National Lottery Community Fund
People's Postcode Lottery
Independent Age
Mid & South Essex Hospital to home
project
The Edward Gostling Trust
Fowler Smith & Jones
Southend Association of Voluntary
Services
SAVS - Southend Emergency Fund
TOTAL FUNDS
Incoming
resources
£
577,905
34,524
15,000
15,000
7,500
6,100
33,371
14,976
7,638
30,000
4,912
1,260
1,440
5,000
176,721
754,626
Resources
Movement
expended
in funds
£
£
(507,103)
70,802
(31,676)
2,848
(21,810)
(6,810)
(18,427)
(3,427)
(7,500)
-
(6,100)
-
(50,577)
(17,206)
(14,976)
-
(7,638)
-
(30,000)
-
(4,912)
-
(1,260)
-
(1,440)
-
-
5,000
(196,316)
(19,595)
(703,419)
51,207

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2022.

Page 14

South Essex Advocacy Services

Detailed Statement of Financial Activities
for the Year Ended 31 March 2022
31.3.22 31.3.21
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 100,809 6,018
Legacies - 18,828
100,809 24,846
Investment income
Deposit account interest 17 16
Charitable activities
Grants 114,246 84,375
Advocacy Services 206,979 222,603
321,225 306,978
Other income
Other income - 735
Total incoming resources 422,051 332,575
EXPENDITURE
Raising donations and legacies
Fundraising staffing costs 2,137 2,488
Charitable activities
Wages 246,980 236,945
Social security 16,922 15,787
Pensions 7,132 6,320
Rent 13,000 13,000
Rates and water 262 -
Insurance 1,547 1,211
Telephone and internet 5,161 3,782
Cleaning 847 1,261
Travel Expenses 4,844 3,879
Refreshments 156 430
Postage and stationery 883 1,116
Light and heat 1,350 2,426
Subscriptions 60 -
Training 2,748 2,472
Sundries 459 180
Repairs and renewals 946 346
HR support - 1,433
Computer costs 4,492 7,081
Project costs 33,000 43,000
Gifts & Entertainment costs 912 -
Development costs 1,102 1,102
Carried forward 342,803 341,771

This page does not form part of the statutory financial statements

Page 15

South Essex Advocacy Services

Detailed Statement of Financial Activities
for the Year Ended 31 March 2022
31.3.22 31.3.21
£ £
Charitable activities
Brought forward 342,803 341,771
Computer software 1,983 1,983
Fixtures and fittings 186 278
Computer equipment 2,129 2,125
347,101 346,157
Support costs
Finance
Bank charges 190 203
Governance costs
Auditors' remuneration for non audit work 2,100 2,100
Legal and professional fees 697 246
2,797 2,346
Total resources expended 352,225 351,194
Net income/(expenditure) 69,826 (18,619)

This page does not form part of the statutory financial statements

Page 16