2024-03-31-accounts

Registered charity No. 1164085

Annual Report & Audited Financial Statements

FOR THE YEAR ENDED 31st March 2024

Independent Examiner: Nicola Deackes

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07880990443
Ideas Hub’s Main Project [e-mail]
Ideas Hub Chelmsford The Art Place, Unit 6/7,
www.ideashubchelmsford.org
20 Roxwell Road Meadows Shopping Centre,
Chelmsford High Street, Chelmsford. CM26FD FB: Ideas Hub Chelmsford
Essex FB: TheArtPlaceChelmsford
Instagram: artplacechelmsford
CM1 2PP Insta: artplacechelmsford
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ANNUAL REPORT YEAR ENDED 31 MARCH 2024

CONTENTS

Reference and administrative information	3
Trustees Annual Report	4
Statement of financial activities	12
Balance Sheet	13
Notes forming part of the financial statements	14-16
Independent examination report	17

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A safe and inclusive 16,500 conversations to tackle
20,000 hours of volunteering
community space loneliness
2,852 1:1 Support Interventions 700 creative workshops & socials 80,000 people have experienced
& 500 Asylum Seekers, refugees events delivered and 6 The Art Place
and migrants supported community exhibitions
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ANNUAL REPORT YEAR ENDED 31 MARCH 2024

REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Name:	Ideas Hub Chelmsford
Charity Registration No:	1164085
Registered and Principal Office:	20 Roxwell Road
	Chelmsford
	Essex. CM1 2PP
Charity trustees	Mr M Noble
	Dr P Probert
	Ms K Fulcher
	Mr K Miller
Chief Executive:	Edith Miller
Independent Examiner:	Nicola Deackes
Bankers	The Co-operative Bank
	P.O. Box 250
	Delf House
	Southway
	Skelmersdale. WN8 6WT

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ANNUAL REPORT YEAR ENDED 31 MARCH 2024

STRUCTURE, GOVERNANCE, AND MANAGEMENT

The trustees have pleasure in presenting their report and the independently examined financial statements for the charity for the year ended 31 March 2024.

Charity constitution

The Ideas Hub Chelmsford became a charitable Incorporated organisation (CIO) on the 23rd of October 2015. Ideas Hub Chelmsford is registered as a charity with the Charity Commission for England and Wales and is governed by its Memorandum and Articles of Association. Trustees are appointed by the Board of Trustees, in accordance with the Charity’s governing document.

Organisational structure

Ideas Hub Chelmsford’s Board of Trustees meets quarterly and are responsible for the strategic direction and policies of the Charity. To facilitate effective operations the day-to-day management of the Charity is delegated to the Chief Executive, who reports to the Board of Trustees. No employee received remuneration of more than £60,000 during the year.

Related parties

None of our Trustees receive remuneration or other benefit from their work with the Charity. In the current year there are no related party transactions to be reported.

Public Benefit Statement

The Trustees confirm that they have had due regard to the guidance issued by the Charity Commission on Public Benefit. Ideas Hub Chelmsford’s objects are clear in that they will promote any charitable purposes that are for the benefit of the community; its aims and activities detailed further on are in accordance with the regulations on public benefit.

Risk Management

Trustees regularly review the risks to which the Charity could be exposed, particularly those related to the operations and finances of the Charity. Trustees are satisfied that the Charity has taken all reasonable steps to minimise risk and has policies and procedures in place to mitigate exposure to the major risks. Risk management processes are subject to periodic review – and priorities adjusted as new risks arise and others become less significant. The challenging funding climate continues to highlight the need to maintain a tight control on expenditure and to have plans in place to reduce expenditure should the need arise.

Objectives and Aims of the Charity

The objectives and aims of the charity are to further or benefit the residents of Chelmsford and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious, or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to:

• (a) advance education

• (b) provide facilities in the interests of social welfare for recreational and leisure time occupation (c) with the objective of improving the conditions of life for the residents.

• In furtherance of these objects but not otherwise, the trustees shall have power to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

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ANNUAL REPORT YEAR ENDED 31 MARCH 2024

FOCUS, USPs, AND OUTPUTS

To achieve these aims Ideas Hub Chelmsford has structured its delivery as follows:

o Our Focus: IMPROVING THE CONDITIONS OF LIFE OF CHELMSFORD RESIDENTS FOR THE PURPOSE OF WELLBEING

Our approach is solution-based and rests on 3 frameworks: the ‘NHS 5 steps to wellbeing’, the ‘Human Givens’ framework and the ‘Positive Psychology’ framework. Our delivery is focused on supporting residents to meet the following basic needs:

• Physical Needs: food, housing, health (access to medical care/ routine/ exercise)

• Financial Needs: employment (or help to return in employment) / benefits/ education

• Emotional Needs: feeling safe, feeling of purpose, feeling of belonging

• Our USPs: Expertise in:

• (1) Diversity & creativity

• (2) Creating routine, purpose, & hope

• (3) Building skills and confidence.

• Our Outputs (based on feedback, community demand, & use of existing services):

• Signposting, Supporting, & Connecting as group or 1:1 interventions

• Providing a safe & inclusive socio-cultural community space

• Providing learning opportunities including classes, workshops and mentoring.

OUTPUTS & ASSOCIATED ACTIVITIES PER PROJECT

Main Project: The Art Place

o The Art Place Shop & Gallery (also acting as a fundraiser)

• Signposting, supporting & connecting:

  1. with a focus on giving a sense of purpose (including via selling arts & crafts)

  2. with a focus on giving a sense of belonging: by initiating conversations with passing visitors/ footfall to the Art Place (tackling loneliness & identifying where further support is needed, and supporting, connecting, &/or signposting accordingly).

• Return to work by providing ‘Supported Volunteering’ to build/ rebuild skills, experience, &/or confidence

• Learning by providing a structured course in customer service, work experience (NEET, Schools, Colleges), and Duke of Edinburgh work experience

• The Art Place Socio-cultural Community Space :

• Safe, welcoming, & inclusive socio-cultural space in the city centre area with high passing footfall

• Signposting, supporting & connecting:

  1. With a focus on integration, inclusion & diversity, including HM Government Visa related digital assistance, befriending, various 1:1 support, signposting to other service providers.

  2. With a focus on wellbeing, belonging, purpose & tackling loneliness, including creative workshops, befriending, various 1:1 support, neurodivergence & LGBTQ socials & support, intergenerational workshops, legal service, signposting, & connecting.

• Return to work: career & education advice & support, Arts Award qualification, Legal service to help with contacts, signposting & connecting.

• Learning: by providing creative workshops, an Arts Award programme, ESOL and IT classes, Art & STEAM classes (for all ages)

Other Notable Projects (Note: not an exhaustive list):

1. Supporting the asylum seekers, refugees and migrants’ communities of Chelmsford

2. Lobbying for and promoting the development of arts and culture across the City

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3. Community & school STEAM project(s)

ANNUAL REPORT YEAR ENDED 31 MARCH 2024

OUTCOMES AND ACHIEVEMENTS

The aim is for service users - regardless of age, status, sex, sexual orientation, race or of political, religious or other opinions – to have:

• enough to eat

• a roof over their head

• access to adequate medical care and will be helped into better physical & mental health care

• the minimum living standard through employment and/ or benefit and/ or will be supported into employment and/ or education

• a sense of being safe

• a sense of purpose

• a sense of belonging

The full achievements of Tax year 2023 -2024 are celebrated in the brochure attached. Here is a synopsis.

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ANNUAL REPORT YEAR ENDED 31 MARCH 2024

FINAL OVERVIEW AND PLANS FOR THE FUTURE

Within the next tax year, the Ideas Hub Chelmsford will focus on its charitable work delivered at The Art Place, particularly:

• Grow its work on inclusion. This will include a focus on Integration by providing a structured and reliable support service to support asylum seekers, refugees and migrants in Chelmsford. The objective is to develop this work in a self-contained project with its own website, budget and team.

• Maintain its delivery of befriending, signposting and support sessions and creative activities/ workshops to support residents’ wellbeing.

• Make advancement of education a core focus including provide more consistent training and development across the organisation including for service users and develop courses to deliver training for improving access to education such as access to apprenticeships, for residents with other languages.

• Finally, in view of overheads costs increasing and competition for grants increasing, Ideas Hub Chelmsford will focus on its strategy to develop its long term sustainability, including:

• Developing its communication strategy

• Increase fundraising income.

• Look into further fundraising options.

RESERVE POLICY

The trustees agree that a minimum sum of £80,000 is retained to act as a reserve to ensure that the basic costs can be covered.

Approved by order of the board of trustees on and signed on its behalf by:

Mr K Miller - Trustee

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ANNUAL REPORT YEAR ENDED 31 MARCH 2024

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

		Unrestricted	Restricted	Total	Total
		£	£	2024	2023
				£	£
	Notes
Incoming from:
Donations and grants	3	25,165	-	25,165	87,376
Charitable Activities	2	96,881	-	96,881	93,603
		______	_	______	______
Total income		122,046	-	122,046	180,979
Expenditure on:
Charitable activities	5	37,981	-	37,981	137,529
Cost of raising funds	4	66,703	-	66,703	50,974
		_	__	______	_
Total Expenditure		104,684	-	104,684	188,503
Net income/(expenditure)		17,362	-	17,362	(7,524)
		_	_	_	_
Net movement in funds		17,362	-	17,362	(7,524)
Reconciliation of funds
Total funds brought forward at 1stApril 2023		101,264	-	101,264	108,788
Total funds carried forward at 31stMarch 2024		118,626	-	118,626	101,264

All the charitable company's activities derive from continuing operations during the above period.

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ANNUAL REPORT YEAR ENDED 31 MARCH 2024

BALANCE SHEET AS AT 31 MARCH 2023

Notes Fixed assets Tangible assets 8 Current assets Debtors Bank balance Cash on hand 7 Creditors: amount falling due within one year 6 Net current Assets Total assets less current liabilities Funds of the charity Restricted funds Unrestricted funds Total Funds 11	2024 £ - 2,529 126,487 735 129,751 11,125 118,626 118,626 - 118,626 118,626	2023 £ - 4,242 110,735 1,948	2023 £ - 4,242 110,735 1,948
			116,925
			15,661
			101,264
			101,264 - 101,264
			101,264

These financial statements were approved by the Board of Trustees on 13[th] January 2024 and were signed on their behalf by:

Kevin Miller

Trustee

Date: 20[th] January 2025

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ANNUAL REPORT YEAR ENDED 31 MARCH 2024

ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statements on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006. Recommended Practice (SORP) issued in October 2000, revised 2005.

Incoming resources

Income from donations and grants, including capital grants, is included in incoming resources when these are receivable. When donors specify that donations and grants, including capital grants are for a restricted purpose, this income is included in incoming resources of restricted funds when receivable.

Resources expended and recognition of liabilities.

All expenditure is incurred on a receipts and payments basis.

Most of the costs are directly attributable to the specific Charitable activities.

Liabilities are recognised on the receipts and payments basis in accordance with the Charity Commission accounting principles for small charities.

Management and administration of the charity represent costs incurred in the management of the Charity’s assets, organisational administration and compliance with Charitable and statutory requirements.

Depreciation

Depreciation is provided to write of the cost of fixed assets over their expected useful

• All assets: 33% Straight Line

Trade debtors

Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and bank deposits.

Trade creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount.

Fund structure

Unrestricted general funds – these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.

Designated funds – these are funds set aside by the trustees out of unrestricted funds for specific future purposes or projects.

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ANNUAL REPORT YEAR ENDED 31 MARCH 2024

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

2. Charitable Activities	Total 2024	Total 2023
	£	£
Sponsorship	0	8,718
Fundraising sales (commissions on sales)	50,799	45,124
Events/ projects	7,516	17,943
Space hire	25,642	20,242
Other Fundraising	12,924	1,576
Total	96,881	93,603
3. Grants and Donations	Total 2024	Total 2023
	£	£
Donations	7,565	10,017
Grants	17,600	77,359
Total	25,165	87,376
4. Cost of raising Funds	Total 2024	Total 2023
	£	£
Staff costs (see Note 12)	55,130	45,985
Other Operational costs	11,573	4,989
Total	66,703	50,974
5. Charitable activities	Total 2024	Total 2023
	£	£
Advertising	503	0
Post & Stationary	1,710	548
Utilities	9,831	5,514
Insurance	1,113	1,189
IT costs	963	1,192
Rent	5,066	8,368
Sundries	547	277
Assets	-	-
Maintenance	904	17,486
Projects	10,716	17,223
Volunteer training	1,043	517
Volunteer expenses	1,589	1,096
Workshop expenses	3,996	2,151
Professional fees (See Note 12)	-	81,968
Depreciation	-	-
Total	37,981	137,529

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Annual Report Year Ended 31 March 2024

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

6. Creditors

Accruals

£15,661 at 31[st] March 23 of which £12,332 of suspense expense from artists and crafters March sales £11,125 at 31[st] March 24 suspense expense from artists and crafters March sales

7. Debtors

£2,529 at 31[st] March 24

8. Tangible fixed Assets (Fixtures and Fittings)

Nil at 31 March 23 Nil at 31 March 24

9. Going Concern

The charity is operating on a going concern basis

10. Related Parties

There were no related parties during the year

11. Restricted Funds

Nil at 31 March 23 Nil at 31 March 24

12. Staff costs

Staff costs during the year were: Wages and salaries, Social security costs, Pension costs, and Freelance costs. Payroll is provided by Community 360, an independent charity based in Colchester

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Annual Report Year Ended 31 March 2024

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF IDEAS HUB CHELMSFORD

I report on the accounts of Ideas Hub Chelmsford for the year ended 31 March 2024 which are set out on pages 12 to 16.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.

It is my responsibility to:

• Examine the accounts under section 145 of the Charities Act,

• To follow the procedures laid down in the General Directions given by the Charity Commissioners (Under section 145(5)(b) of the Charities Act, and

• To state whether particular matters have come to my attention.

Basis of the independent examiner’s Statement

My examination was carried out in accordance with the General Direction given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the account presented with those records. It also includes considerations of any unusual items or disclosures in the accounts and seeking explanation from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In the course of my examination, nothing has come to my attention which gives me cause to believe that:

• The accounting records were not kept in accordance with section 130 of the Charity Act; or

• The accounts did not accord with the accounting records; or

• The accounts did not comply with the applicable requirements concerning the form and content set out in the current Charities (Accounts and Reports) Regulations.

I have come across nothing during my examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts.

INDEPENDENT EXAMINER

Nicola Deackes

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