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2023-03-31-accounts

Registered charity No. 1164085

Annual Report & Audited Financial Statements

FOR THE YEAR ENDED 31st March 2023

Independent Examiner: Nicola Deackes

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07880990443
Ideas Hub’s Main Project edithmiller@ideashubchelmsford.org
Ideas Hub Chelmsford The Art Place, Unit 6/7,
www.ideashubchelmsford.org
20 Roxwell Road Meadows Shopping Centre,
Chelmsford High Street, Chelmsford. CM26FD FB: Ideas Hub Chelmsford
Essex FB: TheArtPlaceChelmsford
Twitter: @IdeasHubChelms
CM1 2PP Insta: artplacechelmsford
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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

CONTENTS

Reference and administrative information 3
Trustees Annual Report 4
Statement of financial activities 12
Balance Sheet 13
Notes forming part of the financial statements 14-16
Independent examination report 17

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A safe and inclusive 14,000 conversations to tackle
5765+ hours of 1:1 support
community space loneliness
300 creative workshops & group
events delivered 80,000 people have experienced
20,000 hours of giving to others
The Art Place
by 100+ volunteers
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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Name: Ideas Hub Chelmsford
Charity Registration No: 1164085
Registered and Principal Office: 20 Roxwell Road
Chelmsford
Essex. CM1 2PP
Charity trustees M M Noble
Dr P Probert
Ms K Fulcher
Mr K Miller
Chief Executive: Edith Miller
Independent Examiner: Nicola Deackes
Bankers The Co-operative Bank
P.O. Box 250
Delf House
Southway
Skelmersdale. WN8 6WT

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

STRUCTURE, GOVERNANCE, AND MANAGEMENT

The trustees have pleasure in presenting their report and the independently examined financial statements for the charity for the year ended 31 March 2023.

Charity constitution

The Ideas Hub Chelmsford became a charitable Incorporated organisation (CIO) on the 23rd of October 2015. Ideas Hub Chelmsford is registered as a charity with the Charity Commission for England and Wales and is governed by its Memorandum and Articles of Association. Trustees are appointed by the Board of Trustees, in accordance with the Charity’s governing document.

Organisational structure

Ideas Hub Chelmsford’s Board of Trustees meets quarterly and are responsible for the strategic direction and policies of the Charity. To facilitate effective operations the day-to-day management of the Charity is delegated to the Chief Executive, who reports to the Board of Trustees. No employee received remuneration of more than £60,000 during the year.

Related parties

None of our Trustees receive remuneration or other benefit from their work with the Charity. In the current year there are no related party transactions to be reported.

Public Benefit Statement

The Trustees confirm that they have had due regard to the guidance issued by the Charity Commission on Public Benefit. Ideas Hub Chelmsford’s objects are clear in that they will promote any charitable purposes that are for the benefit of the community; its aims and activities detailed further on are in accordance with the regulations on public benefit.

Risk Management

Trustees regularly review the risks to which the Charity could be exposed, particularly those related to the operations and finances of the Charity. Trustees are satisfied that the Charity has taken all reasonable steps to minimise risk and has policies and procedures in place to mitigate exposure to the major risks. Risk management processes are subject to periodic review – and priorities adjusted as new risks arise and others become less significant. The challenging funding climate continues to highlight the need to maintain a tight control on expenditure and to have plans in place to reduce expenditure should the need arise.

Objectives and Aims of the Charity

The objectives and aims of the charity are to further or benefit the residents of Chelmsford and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious, or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to:

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

FOCUS, USPs, AND OUTPUTS

To achieve these aims Ideas Hub Chelmsford has structured its delivery as follows:

WELLBEING OF CHELMSFORD RESIDENTS

OUTPUTS & ASSOCIATED ACTIVITIES PER PROJECT

Main Project: The Art Place

Other Notable Projects (Note: not an exhaustive list):

  1. Supporting the refugee communities of Chelmsford

  2. Lobbying for and promoting the development of arts and culture across the City

  3. Community & school STEAM project(s)

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

OUTCOMES AND ACHIEVEMENTS

The Outcomes Ideas Hub Chelmsford strives to achieve are the 5 steps to mental wellbeing - NHS (www.nhs.uk)

QUANTITATIVE ACHIEVEMENTS: “REBUILDING LIVES”

THE ART PLACE PROJECT

“What you are doing is very important.

You are literally saving lives by providing this space.

You saved my life.”

Satellite support is used to provide wrap around the main support including career advice, ESOL & free professional legal service, signposting, and referral to existing services.

The resulting benefits include: rediscovered sense of purpose and pride; stronger resilience; skills. experience and confidence to return to fit-for-purpose volunteering and/ or work, connections, sense of belonging, increased wellbeing and many then enter/ return to paid employment and have ongoing support through the peer groups and networks they have created.

This service provides support to 40 residents at any one time (with individuals joining and moving on throughout the year). The following is a typical profile of the main areas of support provided:

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

OUTCOMES AND ACHIEVEMENTS (Continued)

[For a detailed analysis of the benefits of such work experience support see: Work experience: a quantitative - impact assessment GOV.UK (www.gov.uk)].

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

OUTCOMES AND ACHIEVEMENTS (Continued)

SUPPORTING THE REFUGEE COMMUNITIES OF CHELMSFORD

Providing an inclusive, safe, welcoming, and accessible city centre community venue has enabled us to engage with, listen to, and support a diverse part of our community that can sometimes be hard to reach. The support was complemented by outreach work to by-pass cultural barriers.

LOBBYING FOR THE DEVELOPMENT OF ARTS AND CULTURE ACROSS THE CITY:

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

OUTCOMES AND ACHIEVEMENTS (Continued)

COMMUNITY & SCHOOLS STEAM PROJECTS IN SCHOOLS

Organised and delivered the ‘Crompton and Chelmsford Pioneers’ Light Parade (March 22- February 23) STEAM school project with Parkwood Academy, Kings Road Primary School & Chelmsford Community Light Parade.

For details:

This was enabled as part of a £98,000 grant from National Lottery Heritage Fund (School part) & a £20,000 grant from Arts Council England (Community part).

The project was a blend of heritage-learning, art, craft and coding and involved the direct input and support of local artists and creatives and the wider community.

Credit: Chelmsford College 2023

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

QUALITATIVE ACHIEVEMENTS: “REBUILDING LIVES”

Examples of Feedback:

“ My confidence has grown so much, and I love just being in a safe place. Thank you again for providing this opportunity.”

“I took volunteering at the Art Place to gain some confidence, to go out of my comfort zone and meet new people. And I achieved all of that.

The Art Place provided such a warm and friendly environment and welcomed me with open arms, and each day provided a new reason to come back.”

“What your wonderful organisation did was to make me feel accepted and that I matter, I will always appreciate it!”

“What you are doing is very important. You are literally saving lives by providing this space. You saved my life.

Life's been a bit tough recently tbh, I'm really grateful for your kindness.”

“Just wanted to say thank you for being so kind to my teenager.

They have been really worried about volunteering but enjoyed it so much that they want to do it weekly now.”

Example Case Study Feedback :

Feeback from a young transperson in their 20s who stopped university because of mental health struggles and severe self- harming. After 6 months of support, they were resilient enough to successfully apply for an apprenticeship.

“I wanted to say thank you.

I am beyond grateful for my time at The Art Place.

I don’t really want to talk about it but when I left uni, my mental health was at its worst and I was convinced that my life was over.

Your belief in me and the fact that you saw so much worth and potential in me when I struggle to see it myself means more than I can put into words.

The Art Place gave me a purpose and a reason to get out of bed even on my worst days and I am so thankful for that.

I’m being honest when I say that you and The Art Place not only changed my life but helped to save it too.”

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

FINAL OVERVIEW AND PLANS FOR THE FUTURE

In the next tax year, The Ideas Hub Chelmsford will take a break from STEAM school project to focus on its charitable work delivered at The Art Place, particularly:

Finally, in view of overheads costs increasing and competition for grants increasing, Ideas Hub Chelmsford will focus on its strategy to develop long term sustainability, including:

RESERVE POLICY

The trustees agree that a minimum sum of £50,000 is retained to act as a reserve to ensure that the basic costs can be covered.

Approved by order of the board of trustees on and signed on its behalf by:

Mr K Miller - Trustee

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted Restricted Total Total
£ £ 2023 2022
£ £
Notes
Incoming from:
Donations and grants 3 87,376 - 87,376 110,158
Charitable Activities 2 93,603 - 93,603 79,850
______ _ ______ ______
Total income 180,979 - 180,979 190,008
Expenditure on:
Charitable activities 4 137,529 - 137,529 26,677
Cost of raising funds 5 50,974 - 50,974 109,790
______ __ _ _
Total Expenditure 188,503 - 188,503 136,467
Net income/(expenditure) (7,524) - (7,524) 53,541
_ _ _ _
Net movement in funds (7,524)
 - (7,524) 53,541
Reconciliation of funds
Total funds brought forward at 1stApril 2022 108,788 - 108,788 55,247
Total funds carried forward at 31stMarch 2023 101,264 - 101,264 108,788

All the charitable company's activities derive from continuing operations during the above period.

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

BALANCE SHEET AS AT 31 MARCH 2023

Notes
Fixed assets
Tangible assets
8
Current assets
Debtors
Bank balance
Cash on hand
7
Creditors: amount falling due within one year
6
Net current Assets
Total assets less current liabilities
Funds of the charity
Restricted funds
Unrestricted funds
Total Funds
11		 2023
£
-
4,242
110,735
1,948
116,925
15,661
101,264
101,264
-
101,264
101,264		 2022
£
-
1,500
120,978
720		 2022
£
-
1,500
120,978
720
123,198
14,410
108,788
108,788
27,535
81,253
108,788

These financial statements were approved by the Board of Trustees on 13[th] December 2023 and were signed on their behalf by:

Kevin Miller

Trustee

Date: 13[th] December 2023

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statements on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006. Recommended Practice (SORP) issued in October 2000, revised 2005.

Incoming resources

Income from donations and grants, including capital grants, is included in incoming resources when these are receivable. When donors specify that donations and grants, including capital grants are for a restricted purpose, this income is included in incoming resources of restricted funds when receivable.

Resources expended and recognition of liabilities.

All expenditure is incurred on a receipts and payments basis.

The majority of costs are directly attributable to the specific Charitable activities.

Liabilities are recognised on the receipts and payments basis in accordance with the Charity Commission accounting principles for small charities.

Management and administration of the charity represent costs incurred in the management of the Charity’s assets, organisational administration and compliance with Charitable and statutory requirements.

Depreciation

Depreciation is provided to write of the cost of fixed assets over their expected useful

Trade debtors

Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and bank deposits.

Trade creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount.

Fund structure

Unrestricted general funds – these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.

Designated funds – these are funds set aside by the trustees out of unrestricted funds for specific future purposes or projects.

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ANNUAL REPORT YEAR ENDED 31 MARCH 2023

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

2. Charitable Activities Total 2023 Total 2022
£ £
Sponsorship 8,718 1,470
Fundraising sales (commissions on sales) 45,124 48,014
Events/ projects 17,943 2,142
Space hire 20,242 22,058
Other Fundraising 1,576 6,166
Total 93,603 79,850
3. Grants and Donations Total 2023 Total 2022
£ £
Donations 10,017 6,267
Grants 77,359 103,891
Total 87,376 110,158
4. Cost of raising Funds Total 2023 Total 2022
£ £
Staff costs (see Note 12) 45,985 21,822
Other Operational costs 4,989 4,855
Total 50,974 26,677
5. Charitable activities Total 2023 Total 2022
£ £
Advertising 0 250
Post & Stationary 548 389
Utilities 5,514 4,396
Insurance 1,189 926
IT costs 1,192 1,869
Rent 8,368 -
Sundries 277 407
Assets - -
Maintenance 17,486 3,176
Projects 17,223 94,405
Volunteer training 517 5
Volunteer expenses 1,096 863
Workshop expenses 2,151 889
Professional fees (See Note 12) 81,968 1,490
Depreciation - 725
Total 137,529 109,790

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Annual Report Year Ended 31 March 2023

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

6. Creditors

Accruals £14,410 at 31[st] March 22

£15,361 at 31[st] March 23 of which £12,332 of suspense expense from artists and crafters March sales

7. Debtors

£1,500 at 31[st] March 22 £4,242 at 31[st] March 23 (NLHF final grant payment)

8. Tangible fixed Assets (Fixtures and Fittings)

Nil at 31 March 22 Nil at 31 March 23

9. Going Concern

The charity is operating on a going concern basis

10. Related Parties

There were no related parties during the year

11. Restricted Funds

£27,535 at 31 March 22 Nil at 31 March 23

12. Staff costs

Staff costs during the year were: Wages and salaries, Social security costs, Pension costs, and Freelance costs. Payroll is provided by Community 360, an independent charity based in Colchester

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Annual Report Year Ended 31 March 2023

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF IDEAS HUB CHELMSFORD

I report on the accounts of Ideas Hub Chelmsford for the year ended 31 March 2023 which are set out on pages 12 to 16.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.

It is my responsibility to:

Basis of the independent examiner’s Statement

My examination was carried out in accordance with the General Direction given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the account presented with those records. It also includes considerations of any unusual items or disclosures in the accounts and seeking explanation from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In the course of my examination, nothing has come to my attention which gives me cause to believe that:

I have come across nothing during my examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts.

Date: 15/01/24

Nicola Deackes

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