Charity registration number. 1164084 Everything Ellie Annual Report and Financial Statements for the Year Ended 31 March 2024 WESTCOTTS CHARTERED ACCOUNTANTS & FUSIIIE$$ ADVI$ERS Everything Ellie Contsnts (continued) Reference and Administrative Details Trustse$' Report 2to7 Independent Examiners Report Receipts and Payments Account ststement of Assets and Liabilities 10 Notes to the Financial Statements 11 to15 Everything Ellie Reference and Administrative Details Tru8tse8 Jusleen Easton Claire Gover Claire Fisher Rhiane Easton Sue Manley Sophie Isaac Nikki Rostock Bev Harper-Penman Charity Rogistration Numbor 1164084 Principal Office 20 Lynhurst Avenue Sticklepath Bamslaple Devon EX312ER Independent Examiner Westcott ISWI LLP 47 8outport Street Barnstaple Devon EX31 1SQ Bank•rs Natwest Barnstaple 41 High Street Barnstsple Devon EX31 1DA Page 1 Everything Ellie Trustees. Report The trustees present the annual report together with the finanelal statements of the charity for the year ended 31 March 2024. Structure, Governance and Management Trustee appointment Each trustee is re-selected at the AGM and seconded. Any persons wishing to join the charity as a trustee must do so in writing to the chairperson. Appointments will only be made once all elected trustees have been consulted with at the 8 weekly Iruslee meetings. The const(cution forms the basis of the policies and procedures for the trustees. The Trustees have attended a training session on Microsoft Teams so we can communicate more securely and continued the subscription for IT Support. We updated our referral forms to reduce the sensitive data we collect and adopted a prlvacy policy. We have renewed our registration with the ICO. All trustees have reviewed our policies as agreed annually. Relationship ￿th any related parties We continue gotxl relation5hip5 With other charits8s and look forward to being able to continue joint ventures. We conts'nue to encourage our volunteers who represent us to join in on other community groups events when those funds are shared wf(h or benefitting another local charity. This also keeps our links strong wf(h relevant stakeholders. The chanty is working wth other voluntary organisations to encourage referrals and signposting. We continue to make connections with other Charities, taking part in joint events where a stakeholders, crossover. We have been active in forming relationships with other local ¢harib-es and next year wll focus of broadening to other parts of the South West. We have a Carers Group, Bereavement Group & individual support groups using our Beach Hut and days out lickels. The ND Hospice, CHSW & Young LNes v's Cancer Social worker continue to make ￿ferra1$ bringing very much a community feel lo our organisation. Objo¢tive8 and Activitios Everything Ellie was created to relieve the needs of young people wth life threatening or life limiting illness, or families who are affected by the impact of terminal illness in the South Wesl of England by: al Pr¢)viding short temi respite, and b} Making grants to charities local to the South West of England Evèrything Ellie was set up lo benefit families affected by life threatening or lif8 limitsng illness or those affected by the impact of terminal illness. Page 2 Everything Ellie Truste8s' Report (continued) The core work of the charity is to provide families with the opportunity lo have short breaks at the Everything Ellie Lodge. Families also have the opportunity to have day trips to the Beach Hut located at Saunton Sands beach- both facili118s are free of charge for families referred by a professional from health, social care or th8 VCSE sector, and provides everything a family nèeds to have time away from hospital appointments and treatment plans all funded by community fundraising Referrals are made into the charity through key stakeholders and other voluntary organisations. including Young Lives vs Cancer, Children's Hospice SW, Schools. consultant paediatrician at Ihe NDOH & Exeter RD&E and North Devon Hospice. Families can also Self-￿fer, however, these must be authorised by a medical professional. Everything Ellie provides family attraction tickets, food vouther5 and grants to families attending short-temi breaks during treatment or on a terminal diagnosis, in line with our own policies. As trustees we recognise that our service is not provided in isolation and where we are able, we wll provide signposting services to olher bcal organisations that can ￿nefit the wellbeing of the families using our service. Public Benefft The trustees of Everything Ellie have regard and are aware of the Charity Commlssions publi¢ benefit guidance when exercising their duties to wh￿h the guidance is relevant. Together we ensure that we cary out our charities purpose fr* the public benefit. Contribution made by volunteers 20 volunteers have taken part in activities Ihis year which are linked to the charl￿S objectives, predominantly on virtual and social platforms sharing our news and promoting the charity on social media and raising awareness. A key area of support includes the organising and running of the annual fundraising ball which again has been supported by our volunteers and representing us at events arranged by others. Policy on grant making The trustees continue to make grants to families in accordarKe with our grant making policy which is reviewed annually and updated where appropriate. Achievements and Perfomiance We have been able to offer our full range of support to both families and indwiduals across the Soulhwest and wider lo¢ation$. Key achievements include.. 20 families have used the beach hut this season. It is also offered lo extended family to use wilh siblings when the main carer may be away in hospital with their ill child. The car park Company continue to offer our visitors free parking and the Cafe give a free ice-cream. Page 3 Everything Ellle Trustees. Report (continued) 34 families received a short break during this period a total of 183 indNiduals had the benefit of a break away and included a range of people who erther had a child on treatment, a terminally ill parent or main carer and those who had been affected by bereavement. Provided enhancements to their visit by providing Horse Riding Vouchers and attraction tickets. Continued to supply £20 per person meal vouchers. Rented an additional holiday home for a family who had a larger number so they could all be together. Continued the Legionella management maintenance sèrvice for the hot-tub Carried out Gas safely testing and service on the boiler and oven. We agreed to ringfenee £10.000 lo offer Winter Pressure Grants of up to £500 per family to be applied for by a medical pmfessional and designed to assist families pay the additional costs incurred by the winter fvel en$is and the impacts this wll have on our stakeholder. We have paKJ out 29 family grants this financial year. We donated £1500 in food vouchers lo Young Lives Vs Cancer learn in Bristol child￿n'S Hospital for emergency focKI vouchers for them to distribute to families laken into the wards unexpectedly. Funds have been raised mainly through.. Personal sponstsred ehallenges Volunteering al running events Selling merchandise General donations from the public Bequests Corporate events and donations Held our annual Winter ball fiJndraiser. This year we have continued for forge links with other organisations and refe￿Ing partners to increase the number of families being offered access to our seNice. Marl(@ting our serwces." Continued to use social media and word of mouth to promote the charity. Shared our website. events and fvndraiser pages. Purchased merchandise lo promote our brand and Sell to the wider public. Maintsined the website upgraded last year. The Future." Continue to provide wellbeing respite breaks and days out to lamilieg and individuals. Conbnue with enhancements lo the breaks lo include meal, cream teas and crazy golf vouchers, swimming, horse-riding, Pelorama and family days out to make the stsy as free as possible to reduce the financial impacts on families experiencing a child on treatment or terminal illness. Continue to provide the Winter Pressure Grants. Page 4 Everything Ellie Truste&s' Report (eontlnu•d Maintain and improve communications and awareness of our service through the relationships we have madè with stakeholders within the medical profession, other charitable organisations, community groups, and bereavement groups, schools and look to make more connections in the future. As detailed above, the trustees sel a lar9el of 40 beneficiaries . Financial Review Everything Ell￿ has had another prosperous year with some substantial donation$ from thal bu5inesse5. NFU MUTUAL SA SAFETY LTD SOUTH MOLTON VINTAGE RALLY THE ENTERTAINER We have been the chosen charity this year for BIRD & BLEND EXETER THE CORNERHOUSE N.D FOOTBALL LEAGUE We continue to benefit from the local businesses who considerabty ￿{Juce our running costs by providing services.. BAYS SPAS LTD (Hot Tub Changeover} BOWDENS CLEANING SERVICE LTD (Cleaning) THE BREAK CAFÉ IlceF. and signed on their behalf by.. Justeen Easton Trustee The notes on pages 11 to 15 fomi an integral part of these flnancial statements. Page 10 Ev•rything Elli& Notes to the Financial Statements for the Year Ended 31 March 2024 1 Accounting policies Basls of preparatlon Everything Ellie meet5 the d8finition of a publi¢ benefit entity under FRS 102. The accounts lfinan¢ial stalementsl have been prepared on the receipts and payments basis. Golng concern The trustees considér that there are no material uncertainties alxsul the charity's ability to continue as a going concern. Income and endowments All incoming resources a￿ included in the statement of financial activities when the charity receives the income. The following specific policies are applied to particular categories of income.. Donations are receNed by way of grants. donations and grfls and is included in full in the Stslement of Financial ActNitie5 when received. Grants, including grants for the purchase of fixed assets, are recognised in fvll in Ihe Ststement of Financial ActNities in the year when received The value of services provided by volunteers has not been induded. Expendfture Expenditure is recognised on a payments basis. Expenditure includes any VAT which cannot be fulty recovered, and is reported as part of the expenditure lo which il relates. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that a￿ ￿adIlY converb'ble to a known amount of cash and are subject to an insignificant rlsk of change in value. Fund structure Unreslricted income ftjnds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity. Page 11 Everything Ellie Notes to the Flnanclal Statements for the Year Ended 31 March 2024 (continued) 2 Incomè from donations and legacies Unr•stri¢ted funds Total 2024 Donations ColleCt￿n Box Grants 10,892 425 6,443 10,892 425 6,443 17,760 17,760 Unrnstricted funds Total 2023 Donatiorss Collection Box Grants 26,831 768 234 26,831 768 234 27,833 27,833 3 Activities for generatlng funds Unrestrict funds Total 2024 Events 18.957 18,957 Unre8trlcted fundB Total 2023 Events 18,404 18.404 4 Trustees remuneration and expgnsws No trustees. nor any persons ¢onne¢ted with them, have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses from the charity during the year. 5 Staff costs No salaries or wages have been paid to employees, including the trustee$, during the year. Page 12 Everything Ellie Notes to the Financial Statements for the Year Ended 31 March 2024 (contlnued) 6 Taxation The charity is 8 registered charity and is therefore exempt from taxation. 7 Cash and cash equlvalents 2024 2023 Cash at bank 91,326 95,305 8 Fund8 Balance at Balance at 31 March 2024 Incomlng Resources resourees expended 2023 Transfers Unrestrfcted funds General General Funds Dry Storage Outside Storage Defibrillator Ground rent Winter pressure grants Holiday home Enhancements for the slay Meal vouchers Family attraction vouchers per family Crazy golf vouchers Cream tea vouchers Pelorama vouchers Swimming vouchers Horse riding vouchers Young Lives v Cancer me81 vouchers 58,445 1,750 1,500 660 7,500 20,000 36,717 131,272) 17641 {2,3191 118,814) (986> 819 {660) 1,000 {10,000) 20,000 45.076 8,500 10,000 20,000 6,000 6,000 2,000 {2.0001 100 300 400 400 250 1,000 17411 13001 14001 14001 12501 17501 250 1,000 95,305 (1,500 40,696 2,000 1,500 91,326 Page 13 Everything Ellie Notes to the Financial Statements for the Year Ended 31 March 2024 Icontinued) Balance at Balance at 31 March 2023 Incoming Resources resources expended 2022 Transfers Unrestrictgd funds General General Funds Dry Storage Outside Storage Defibrillator Website and Marketing Ground rent Winter pressure grants Meal vouchers Family attraction vouchers per family Crazy golf vouchers Cream tea vouchers Petorama voucher5 Swimming vouchers Horse riding vouchers Young Lives v Cancer meal vouchers 68,942 3,000 2,500 2,000 2,000 6,000 46,237 (29,804) 1500) {1,729} 11,341) {2.0001 126,9301 {750} 730 58,445 1.750 1.501 659 1,500 20,000 2,000 7,5 20,000 2,0 100 300 400 400 250 1,000 100 300 400 4C4J 250 1,000 1,000 1,000 95,305 84,442 46.237 {35,3741 Page 14 Everything Ellie Notes to the Flnanclal Statsments for the Year Ended 31 March 2024 (continued) pury￿Se8 of unrestrlctsd fvnds Unrestricted funds are used lo fvrther the objects of the charity, but are subject to no restrictions on thelr use within those objects. The charity designated fvnds to be used towards the dry storage facilities for the merchandise, promotional material and event di5play5. The charity designated funds to be used towards the outside storage facilities at the lodge. The charity designated funds to be used towards installin9 and maintaining a defibrillator at Stowford Willage, where the lodge is sited. The charity designated funds lo be used towards the upgrade of the website and marketing of the harity. The charity also designated funds to cover the ground rent charges. The charity designated funds for grants for families who may struggle during the winter months. To make each stay at the Lodge as free a$ possible for the families the charity deslgnated funds to enhance the stay for each family by providing pre paid vouchers.. 100 x £20 meal vouchers for each guest slayin9 £100 per family for attracts.on vouchers at a venue of their choice 100 x Crazy Golf vouchers 100 x Cream Tea vouchers 100 x Petorama vouchers 100 x Swimming vouchers 50 x Horse Ridin9 vouchers After making further connections with Young Lives Vs Cancer support workers in Bristol Childrens Hospital, they requested help for families taken into the ward suddenly, as they would benefit from emergency meal vouchers for the most nearby supermarkets. 11 was decided Tesco and Marks and Spencers would be the most benefiu'al so £1500 of £10 and £20 vouchers for each were bought and they will be allocated on a needs basis. Page 15