Chairman’s Report 2021
Central TREC Group Celebrated its 10[th] Anniversary this year, that is 10 years of bringing TREC to the Midlands! Due to the challenges around Covid that have continued to plague us we have been unable to have a proper celebration, but the intention is that we will have a spring social to celebrate properly, so watch this space as we will start the planning process soon. As we entered our second year of providing TREC competitions and training against the background of a global pandemic we continued to see much uncertainty. Our winter season got off to a good start with our first event held at the new venue - Moulton College Equestrian Centre. However, a few days later the country went back into lockdown and we lost three planned winter series competitions to various forms of lockdown. We did however manage to reschedule and get a final competition run in April, outside due to the large indoor arena being considered unsafe by the government. We then moved on to the summer series with a GrassRoutes league planned and organised by team Pollard. This consisted of three events all run at the ever popular Park Farm venue in Northamptonshire. The aim of the GrassRoutes league was to give those new to TREC a chance to familiarise themselves with a venue and have a go at a number of competitions in the same season to gain confidence over the season. The final competition of the league was combined with an all levels competition which ended up becoming the English Championships. More to follow on these events.
Before we complete the review of the year let me remind you of what the aim of the Central TREC Group Charity is, and how we have set out to achieve that aim.
What our charitable aim and purposes are:
- The promotion, by running British TREC training events and competitions, to encourage community participation in healthy recreation in horse riding. British TREC is a sport intended to test the skills of a horse and rider in planning and executing a long distance ride in unfamiliar country.
What we have done this year to meet our charitable aim and purposes:
- Our events over the year have included two winter competitions, 3 summer competitions, and 2 training events accounting for 176 participants not including our ever enthusiastic volunteers - we had over 58 volunteers recognised throughout the year!
What we do to further our public benefit goals:
- British TREC is a sport accessible to all members of the general public who can or are learning to ride or handle horses. Experience shows that TREC is popular with female riders, particularly those above the age of 40. Women have been identified in government studies as a group with relatively low levels of physical activity and so providing a competitive structure which encourages women to ride, both in competition and during preparation and fitness training for competitions, can help to increase the level of physical activity among women. Across the 2020/21 season Central TREC Group has continued to encourage non-members to try the sport as well as welcoming many non-riders to volunteer in support of our events that are run by a club whose spirit is inherently cooperative.
The winter season 2020-21 planned to have four events all held at a new venue to us, Moulton College Equestrian Centre. This venue has a fabulous 40mx60m indoor arena allowing us to have collecting ring and competition ring all under the same roof and a viewing gallery and scoring area
overlooking the arena. We managed to get a good flavour for how the venue would work at our first competition held in October 2021. Here we ran full to capacity with 23 riders completing 48 rounds. The venue was lovely and everyone seemed to enjoy being able to catch up (abiding by social distancing requirements) and watch one another. However, as mentioned previously lockdown 2 hit shortly after we completed that competition and we ended up having to cancel the planned November, January and March dates. We finally managed to run again in April, we had to have a complete replan and moved into the outdoor arena as government guidelines prohibited the use of an indoor school. However, the weather was mostly kind to us and the outdoor school proved to be a suitable alternative with plenty of space for everyone. We welcomed 29 riders and 53 rounds on the day. The snow only arrived as we were packing up the obstacles at the end of the day, so not bad timing. We had lots of lovely helpers come to support across the two competitions, including a number of people who had never done TREC before and wanted to find out what it was all about. We really do appreciate the time that everyone gives up to make these competitions happen.
We ran two training events during the year, a TREC or applied dressage session with Tara Osborne and a fixed obstacle training with Jane Hussel at Milton Keynes Eventing Centre as was. Across the two events we provided training for 16 riders.
Lockdown restrictions started to relax as the summer season got underway. This allowed us to put on three competitions as part of the CTG GrassRoutes Series aimed at Level 1 competitors, especially those new to the sport. Claire Pollard and Sarah Vaughan did a fabulous job of organising and hosting, with help from Team Pollard (Tim and Alice) in getting judges out to check points, managing behind the scenes and scoring. The routes were fabulous and once again took us to new places, and provided some brain teasers too. The first event of the series was coupled with a TRECnicality competition which was basically Sarah and Claire pitting their devious minds against the competitors trying to find as many ways to get them round the route as possible without using a conventional map. Young Oscar, Sarah’s deputy tracer, even had a go at setting some of the sections! The challenge was enjoyed by those who normally compete at a higher level, but whose horses were not yet fit to do the distance. We also saw a good contingent of level 1s take on the challenge for the first in the series. We didn’t lose anyone and despite some rather chilly and misally weather competitors were all finishing with a smile on their faces. We had 17 riders join us for this one day competition.
Park farm 2 saw the second in the GrassRoutes level 1 series and this time the competition was paired with a level 2 event. This time we had 21 riders join us for another fun day. Ruth from Indie Pics came and took photos and great fun was had by all.
Park Farm 3 was the final event of the season. It was the culmination of the GrassRoutes summer series and an all levels full two day competition. As a large event we decided to pair with Keysoe and Three Shires TREC Group in the organisation and running of the event to provide extra support. As one of few competitions running all levels in 2021 it was nominated to be the venue for the English championships. We welcomed 84 riders to a packed corralling field, with folks travelling from across the country to join us. The weather was lovely, despite torrential rain in the week before! The ground was spot on and the course set a range of challenges to test our riders. There were some tricky parts on the Por and there were the odd sat nav errors to help separate our competitors, but most enjoyed some good fast sections of riding and exploring the area. The PTV course moved out of the arena and onto the long course at Park Farm Chasers. This gave rise to a long galloping course that climbed some good steep hills and definitely tested rider and horse
fitness. The steep uphill in the middle section definitely took some riding. Riders and horses enjoyed their day and most finished with a smile on their faces.
On the Saturday evening Keysoe provided a most excellent meal of homemade Beef stew, chicken stew and a spicy vegetable stew. Plates were licked clean and seconds demanded by many. Huge thanks go to our wonderful chefs Angela Hughes, Sue Squirrel and helpers. The KTS team also provided lunches for all our judges which were much appreciated. The Saturday meal also provided us with an opportunity to distribute the winter league prizes. This year the winter league was made up of the two competitions from winter 2019-20 and two from 2020-21 giving us a 2019-21 league. After some super-efficient scoring from Alice Pollard we were able to hold a prize giving for the English Championships including handing out Trophies and lovely rosettes to all our winners.
My special thanks and appreciation go to Sarah Vaughan for giving up much of her maternity leave to help organise and tracer the routes for these three competitions. I know she took much pleasure in finding new challenges, but also how much time she gave up to make these things happen. Her input and efforts for the club are much appreciated. Thank you Sarah. I would also like to thank Claire Pollard for all the work she has put in to making these events happen as technical delegate. Again a huge amount of time and effort has gone into making these events the enjoyable occasions that they were. Thank you Claire.
I would also like to extend my thanks to the other members of the committee who have worked hard to support the club over the year. Helen our treasurer works hard to keep up with all the payments received and to pay invoices as they arrive. Bev our secretary who keeps track of all our committee meetings and also supports in organsing the winter series. Plus Siobhan, Trish and Mary who give up their time to help organise, run, judge and just generally make happen the events that we put on for you our members. They are a great group and together we have achieved so much over the last year despite the challenges that a pandemic has thrown at us.
It has been great to see so many members, new and old out at our events this year and enjoying time with their horses. It has however been a sad year for some of our members and former members with a number of regular competitors losing their beloved horses during the course of the year. We are always sad to hear of the loss of our four-legged friends and send our best wishes to those of you affected.
We have a packed winter season ahead with four competitions planned, the first of which was successfully completed in October with the next in a fortnights time. All will be held at Moulton Equestrian Centre. We also are starting to plan summer competitions too. We are always keen to increase the size of the committee, so if you want to learn more about the sport please do consider joining us. All are welcome from first time TRECCIEs to seasoned pros, you can get involved with as much or as little as you want. Please let me or one of the others know if you would like to join us to help plan the 2022 season!!!
Sarah Wynn
Central TREC Group (R/C 1164070)
Income and Expenditure for the Year ended 30 September 2021
| Income Membership fees 2020-21 Membership fees 2021-22 Fees for mounted training (2019-20 year) Fees received for mounted training AGM food payments (2019 AGM) Summer competition 2020 income Summer competition 2021 entry fees Winter competition 2019-20 entry fees Winter competition 2020-21 entry fees Winter competition 2021-22 entry fees Clothing sales Donations to club Club administration & miscellaneous |
£ Expenditure 320.00 TREC GB club membership fee 35.00 40.00 540.00 Expenses for mounted training 80.00 AGM expenses 15.00 Summer competition 2020 expenses 7,736.90 Summer competition 2021 expenses 21.00 1,001.00 Winter competition 2020-21 expenses 449.00 Winter competition 2021-22 expenses 131.00 Club clothing 165.00 Rosette costs Equipment expenses League expenses Club trailer & equipment insurance 107.24 Admin expenses Bank charges, etc PayPal fees 10,641.14 Excess income over expenditure Balance brought forward from 2019-20 Excess income over expenditure Balance carried forward to 2021-22 Represented by: Balance per cash book Cash in hand PayPal balance Balance carried forward to 2021-22 |
£ 470.00 770.00 60.75 1,847.44 1,170.00 80.00 103.50 174.02 84.89 130.87 322.30 62.24 85.00 136.96 |
|---|---|---|
| 5,497.97 | ||
| 5,143.17 | ||
| 3,152.09 5,143.17 |
||
| 8,295.26 | ||
| 4,646.93 100.75 3,547.58 |
||
| 8,295.26 |
Central TREC Group (R/C 1164070)
Profit & Loss Account for the year ended 30 September 2021
| Income Membership Fees Fees for mounted training 2019-20 Fees for mounted training 2020-21 Fees received for mounted training 2019-20 (events cancelled due to Covid-19) Fees for unmounted training Fees for squad training Summer competition 2020 income Summer competition 2021 entry fees Winter competition 2020-21 entry fees Winter competition 2019-20 entry fees Winter competition 2019-20 fees (event cancelled due to bad weather) Winter competition 2019-20 fees (event cancelled due to Covid-19) AGM food payments Judges' training contribution (Feb 2019) Club donations Club clothing sales Rulebook sales Bank charges repaid, etc Miscellaneous Income Total Income Expenses Affiliation fees to TREC GB Expenses for mounted training Expenses & refunds for mounted training (events cancelled due to Covid-19) Summer competition expenses (2019 competitions) Summer competition expenses (2020 competitions) Summer competition expenses (2021 competitions) Park Farm 3 profit share Summer competition 2020 expenses refunded (cancelled due to Covid-19) Winter competition 2020-21 expenses Winter competition 2019-20 expenses Winter competition 2019-20 expenses refunded (event cancelled due to bad weather) Winter competition 2019-20 expenses & refunds (event cancelled due to Covid-19) AGM expenses Rosettes, prizes and giveaways purchased League expenses Admin Expenses Bank charges paid PayPal fees paid Club clothing Trailer Running costs Equipment expenses Equipment and trailer insurance Correction of balance sheet - unpaid competition fee (2020) written off Correction of balance sheet - unpaid winter competition fee (2019) written off as voucher used Correction of balance sheet - expired vouchers Total Expenses Profit for the Year |
£ 384.02 706.00 7,736.90 1,551.00 165.00 131.00 85.00 22.24 |
£ 10,781.16 8,655.01 2,126.16 |
2019-20 £ 349.58 1,036.00 183.00 1,695.00 1,382.00 204.00 937.50 211.00 10.90 92.00 15.52 0.23 |
|---|---|---|---|
| 470.00 788.20 45.00 4,037.77 925.22 1,259.04 174.02 130.87 62.24 85.00 136.96 103.50 84.89 322.30 20.00 10.00 |
6,116.73 470.00 833.54 169.49 738.53 564.33 50.00 1,567.35 275.74 993.84 274.43 320.27 59.95 30.00 126.76 85.50 9.90 274.83 1,040.00 - |
||
| 5,804.46 | |||
| 312.27 |
Central TREC Group (R/C 1164070)
Balance Sheet as at 30 September 2021
| £ £ Current Assets Bank 4,646.93 PayPal merchant account 3,547.58 Cash in hand 100.75 Prepaid winter expenses 80.00 Prepaid training event expenses Unpaid winter competition entry fees Unpaid summer competition entry fees Unpaid summer cancellation refund (from TREC GB) Unpaid mounted training fees Unpaid AGM meal payments Total Assets Current Liabilities Deferred income (winter entry fees) 449.00 Deferred income (training entry fees) Deferred income (membership fees) 35.00 Unpaid summer competition expenses 2,190.33 Unpaid summer competition profit share to Keysoe & Three Shires 925.22 Total Assets Represented by: Opening balance at 1 Oct 2020 Plus profit for the year Balance 30 September 2021 |
£ 4,646.93 3,547.58 100.75 80.00 |
£ 8,375.26 3,599.55 4,775.71 2,649.56 2,126.16 4,775.72 |
2019-20 £ 1,144.29 1,922.95 84.85 89.04 18.20 31.00 20.00 15.00 40.00 80.00 |
|---|---|---|---|
| 3,445.33 550.00 166.00 64.02 15.75 |
|||
| 795.77 | |||
| 795.77 | |||
| 2,649.56 | |||
| 2,337.29 312.27 |
|||
| 2,649.56 |