**Coal Aston Village Hall C.I.O. Registered Charity number 1164059 Report and Financial Statements Year ended 30 September 2024**
|**Contents**|**Page**|
|---|---|
|Legal and Administrative Information|1|
|Trustees Report|2 - 3|
|Independent Examiners Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|7|
|Notes to The Financial Sheet|8 - 11|
**Legal and Administrative Information**
## **The Member Trustees (Serving as The Management Committee) are :-**
## **Chairman**
Mr Peter Kinross Gray, 5 Ferndale Close, Coal Aston, Dronfield S18 3BR
## **Treasurer**
Mr Stephen Bray, 118 Coniston Road, Dronfield Woodhouse S18 8NZ
## **Secretary**
Mr Steven Barnett, 92 Eckington Road, Coal Aston, Dronfield S18 3AY
## **Trustee Members**
Mr John Hodge, 208 Holmley Lane, Dronfield S18 3DB
Mr John Charles Bennett, 16 Firthwood Avenue, Coal Aston, Dronfield S18 3BQ Mr Martin Joseph Hanrahan, Moorview Cottage, Coal Aston, Dronfield S18 3AT Mrs Pauline Susan Barker, 68 Norton Park View, Sheffield S8 8GT
Mr Derek Ross Crawford, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mrs Susan Beety, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mr John Reedman, 26 Derwent Road, Dronfield S18 2FN
Mr Jonathon Brookes, 34 Falcon Road, Coal Aston, Dronfield S18 2ED Mr Neil Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR Mrs Mary Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR Mrs E Hodge, 62 Holmesdale Road, Coal Aston, Dronfield S18 2FP
## **Registered Charity Number**
1164059
## **C.I.O. Principal Address**
The Village Hall, Eckington Road, Coal Aston, Dronfield, S18 3AX
## **Independent Examiner**
White Rose Accounting for Charities The Ghyll, Threapland, Aspatria, CA7 2EL
## **Bankers**
HSBC Plc, 2 Fargate, Sheffield, S1 2JS
## **Solicitors**
Lupton Fawcett, Yorkshire House East Parade, Greek St, Leeds LS1 5BD
1
## **Trustees Annual Report**
The Trustees present their report, along with the financial statements of the C.I.O. for the year ending 30 September 2024. The financial statements have been prepared in accordance with the accounting policies set out on page 9 and comply with the C.I.O.’s constitution and applicable law.
## **Structure, Governance and Management**
The Governing document of the C.I.O. is the Constitution approved by the Charity Commission, dated 21[st] October 2015. The C.I.O. was formed to take the place of the unincorporated charity, Coal Aston Village Hall, Registered Charity Number 520438 which was formed in 1948.
## **Risk Management**
The Member Trustees have examined the strategic, business and operational risks which the C.I.O. faces and can confirm that systems have been established to identify and assess such risks in a way which would lessen their impact.
## **Organisational Structure**
The C.I.O. is governed by a board of member trustees which meets monthly throughout the year and is responsible for setting the strategic direction of the organisation and for establishing policy. There are special sub groups of the board covering different areas of the organisation which meet as required.
## **Appointment of Member Trustees**
Member Trustees are appointed by the board under the terms of the constitution and serve for one year after which they may put themselves forward for reappointment. The existing Member Trustees are appointed by the board under the terms of the constitution and continue at the discretion of the board.
## **Objectives and Activities**
The provision and maintenance of a Village Hall for the use of the inhabitants of Coal Aston without distinction of political, religious, or other opinions, including use for: (a)Meetings, lectures and classes
(b) Other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the community as a whole.
2
## **Achievements and performance**
Recognising the financial impact of the withdrawal of DCC Adult Care Service, great efforts have been made within the local community and further afield to seek new hirers, both for regular sessions and occasional bookings. the Trustees have carried out significant additional marketing work through advertising, website improvements and Social Media Weekend occasional bookings have increased considerably and with specific success in bookings from the ethnic community including annual Diwali and Afro Caribbean themed celebrations.
## **Improvements**
Following the 2023 boiler replacement, an electronic heating control system has been installed which includes the ability to programme zones within the Village Hall. In future this is hoped to be driven from the online booking diary enabling great efficiency and reduced energy costs. This was partly funded from a Dronfield Town Council Grant
## **Investment Policy**
The Member Trustees have the power, under the terms of the constitution, to invest the C.I.O’s money as they see fit as long as it is for the benefit of the community. No capital equipment or infrastructure investments were made during the year.
## **Financial Review**
The financial results for the year are set out on pages 7 to 12
From the withdrawal of DCC Adult Care Service, a negotiated support package was implemented by DCC giving 12 months rent phased down in quarterly payments over a 2 year period concluding Q3 2024.
## **Reserves Policy**
It remains the policy of the C.I.O. to maintain unrestricted funds which are the free reserves of the C.I.O. at a level to cover management, administration and support costs which arise on a day to day basis enough to support the C.I.O. for at least a year.
It is not anticipated that these funds will prove necessary with the DCC financial support covering the period as The Trustees bring in additional hirer business.
## **Trustees**
At the 2023 AGM Mr Steven Hepper resigned as Trustee. The Chair, Secretary and Treasurer all declared their intention to step down at the 2024 AGM, this has lead to a concentrated effort in seeking new voluntary Trustees also recognising that the age profile of the full Committee is heavily skewered to the over 70’s. This campaign has met with limited success to date.
3
Coal Aston Village Hall CIO
## Independent examiner’s report to the trustees of Coal Aston Village Hall CIO
I report on the accounts for the year ended 30 September 2024, which are set out on pages 5 to 10.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
## It is my responsibility to:
q examine the accounts under section 145 of the 2011 Act;
q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
q to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
q to keep accounting records in accordance with section 130 of the 2011 Act; and
q to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:____________________________________
Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL
Date:_____________
4
## Coal Aston Village Hall CIO
## Statement of Financial Activities
## for the Year ended 30 September 2024
|**Unrestricted**
**Funds**
Notes
**£**
**Incoming Resources**
Incoming resources from
generated funds:
Voluntary Income
3
2,673
Activities for Generating
funds:
Fundraising activities
3
1,490
Investment Income
2
1,119
Incoming resourcs from
Charitable Activities:
Hirings
3
51,903
**Total Incoming Resources**
57,185
**Resources Expended**
Costs of Generating Funds:
Fundraising Costs
4
40
Charitable Activities
5
54,251
Governance Costs
6
435
Total resources expended
54,726
**Net Movement in Funds**
2,459
Fund balances brought forward
73,538
Fund balances carried forward
75,998|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
4,179
-
4,179
(4,179)
334,661
330,482|**Total**
**2024**
**£**
2,673
1,490
1,119
51,903
57,185
40
58,430
435
58,905
(1,720)
408,199
406,480|**Total**
**2023**
**£**
18,610
2,105
660
47,778|
|---|---|---|---|
||||69,153|
||||32
67,187
420|
||||67,639|
|||||
||||1,514|
||||406,684|
||||408,199|
5
## Coal Aston Village Hall CIO Balance Sheet as at 30 September 2024
|**Notes**
**Fixed Assets**
Freehold Land & Bulidings
**7**
Fixtures & Equipment
**7**
**Current assets**
Debtors
**8**
Cash at Bank and in cash
**Creditors:**
Amounts falling due within 1 year
**9**
**Net Current Assets**
**Total assets less current liabilities**
**Funds of the Charity**
Restricted funds
**10**
Unrestricted funds:
General funds
**Total Funds**|**2024**
**£**
330,482
1,680
332,162
96
76,245
76,341
2,023
74,318
**406,480**
330,482
75,998
**406,480**|**2023**
**£**
334,661
2,573|
|---|---|---|
|||337,234|
|||3,316
68,687|
|||72,003
1,038|
|||70,965|
||||
|||**408,199**|
|||334,661
73,538|
|||**408,199**|
This financial statements were approved by the Trustees on _________ and
Stephen Bray Treasurer
6
## Coal Aston Village Hall CIO
## Notes to the accounts
## for the year ended 30 September 2024
## **1 Accounting Policies**
- **(a)** The Financial Statements have been prepared in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.
The Charity meets the definition of a public benefit entity as defined under FRS102.
## **(b) Donations and fund accounting**
Donations received for the general purposes of the charity are included as unrestricted funds
## **(c) Resources expended**
Expenditure is included on an accruals basis.
- **(d)** Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.
- **(e)** Restricted funds are to be used for specific purposes as laid down by the donor.
7
## Coal Aston Village Hall CIO
## Notes to the accounts
## for the year ended 30 September 2024
|**2. Investment Income**
Interest Receivable
**3. Analysis of Incoming Resources**
Voluntary Income:
Donations and grants
Activties for generating funds:
Fundraising
Incoming resources from charitable ativities:
Hirings
**4. Fundraising Costs**
Activities
**5. Charitable Activities**
Rent and Rates
Light and Heat
Insurance
Telephone
Repairs and renewals
Caretaking and Cleaning
Office costs
Depreciation
Other expenses
**6. Governance costs**
Audit Fees|**2024**
**£**
1,119
**2024**
**£**
2,673
1,490
51,903
56,066
**2024**
**£**
40
40
**2024**
**£**
1,954
8,983
3,857
566
4,790
20,784
803
5,072
11,621
58,430
**2024**
**£**
435
435|**2023**
**£**
660|
|---|---|---|
|||**2023**
**£**
18,610
2,105
47,778|
|||68,493|
|||**2023**
**£**
32|
|||32|
|||**2023**
**£**
2,009
10,492
2,973
490
15,562
20,249
543
7,224
7,645|
|||67,187|
|||**2023**
**£**
420|
|||420|
8
## Coal Aston Village Hall CIO
## Notes to the accounts
## for the year ended 30 September 2024
|**7. Tangible Fixed Assets**
**Freehold land**
**& Buildings**
**£**
Cost or Valuation
417,904
Additions
-
Disposals
-
Closing Balance
417,904
Depreciation:
Opening Balance
83,243
Charge for year
4,179
Estimate on disposals
-
87,422
Net Book Value at 30 September 2024
330,482
Net Book Value at 30 September 2023
338,840
**8. Debtors**
Prepayments and accrued income
**9. Creditors: Falling due within one year**
Accruals
VAT
Total creditors
**10. Restricted Funds**
Opening
balance
Incoming
resources
The Accelerator Project
338,840
-
338,840
-|**7. Tangible Fixed Assets**
**Freehold land**
**& Buildings**
**£**
Cost or Valuation
417,904
Additions
-
Disposals
-
Closing Balance
417,904
Depreciation:
Opening Balance
83,243
Charge for year
4,179
Estimate on disposals
-
87,422
Net Book Value at 30 September 2024
330,482
Net Book Value at 30 September 2023
338,840
**8. Debtors**
Prepayments and accrued income
**9. Creditors: Falling due within one year**
Accruals
VAT
Total creditors
**10. Restricted Funds**
Opening
balance
Incoming
resources
The Accelerator Project
338,840
-
338,840
-|**Fixtures &**
**Equipment**
**£**
98,621
-
98,621
96,048
893
-
96,941
1,680
2,049
2024
£
96
**96**
2024
£
435
1,588
**2,023**
Expenditure
(4,179)
(4,179)|**Total**
**£**
516,525
0
-|
|---|---|---|---|
||||516,525|
||||179,291
5,072
-|
||||184,363|
||||332,162|
||||340,889|
||||2023
£
3,316|
||||3,173|
||||2023
£
420
618|
|
Accruals
VAT
Total creditors
**10. Restricted Funds**
The Accelerator Project|
Opening
balance
338,840
338,840|||
||||1,038|
||||Closing
Balance
334,661|
||||334,661|
9
Coal Aston Village Hall CIO
Notes to the accounts
## for the year ended 30 September 2023
## **11. Analysis of net assets between funds:**
Fund balances at 30 September 2023 are represented by:
|Total Fixed Assets
Total Current Assets
Short Term Creditors
Total Funds|**Unrestricted**
**funds**
1,680
76,341
(2,023)
75,998|**Restricted**
**funds**
330,482
-
-
330,482|**Total this**
**year**
332,162
76,341
(2,023)|
|---|---|---|---|
||||406,480|
10