2023-09-30-accounts - Coal Aston Village Hall CIO

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Coal Aston Village Hall C.I.O. Registered Charity number 1164059 Report and Financial Statements Year ended 30 September 2023

Contents Page

Legal and Administrative Information 1

Trustees Report 2 - 3

Independent Examiners Report 4

Statement of Financial Activities 5

Balance Sheet 7

Notes to The Financial Sheet 8 - 11

Legal and Administrative Information

The Member Trustees (Serving as The Management Committee) are :-

Chairman

Mr Peter Kinross Gray, 5 Ferndale Close, Coal Aston, Dronfield S18 3BR

Treasurer

Mr Stephen Bray, 118 Coniston Road, Dronfield Woodhouse S18 8NZ

Secretary

Mr Steven Barnett, 92 Eckington Road, Coal Aston, Dronfield S18 3AY

Trustee Members

Mr John Hodge, 208 Holmley Lane, Dronfield S18 3DB

Mr John Charles Bennett, 16 Firthwood Avenue, Coal Aston, Dronfield S18 3BQ Mr Martin Joseph Hanrahan, Moorview Cottage, Coal Aston, Dronfield S18 3AT Mr Steven Paul Hepper, 14 Summerhouse Drive, Sheffield S8 8AD Mrs Pauline Susan Barker, 68 Norton Park View, Sheffield S8 8GT Mr Derek Ross Crawford, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mrs Susan Beety, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mr John Reedman, 26 Derwent Road, Dronfield S18 2FN Mr Jonathon Brookes, 34 Falcon Road, Coal Aston, Dronfield S18 2ED Mr Neil Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR Mrs Mary Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR Mrs E Hodge, 62 Holmesdale Road, Coal Aston, Dronfield S18 2FP

Registered Charity Number

1164059

C.I.O. Principal Address

The Village Hall, Eckington Road, Coal Aston, Dronfield, S18 3AX

Independent Examiner

White Rose Accounting for Charities The Ghyll, Threapland, Aspatria, CA7 2EL

Bankers

HSBC Plc, 2 Fargate, Sheffield, S1 2JS

Solicitors

Lupton Fawcett, Yorkshire House East Parade, Greek St, Leeds LS1 5BD

Trustees Annual Report

The Trustees present their report, along with the financial statements of the C.I.O. for the year ending 30 September 2023. The financial statements have been prepared in accordance with the accounting policies set out on page 9 and comply with the C.I.O.’s constitution and applicable law.

Structure, Governance and Management

The Governing document of the C.I.O. is the Constitution approved by the Charity Commission, dated 21[st] October 2015. The C.I.O. was formed to take the place of the unincorporated charity, Coal Aston Village Hall, Registered Charity Number 520438 which was formed in 1948.

Risk Management

The Member Trustees have examined the strategic, business and operational risks which the C.I.O. faces and can confirm that systems have been established to identify and assess such risks in a way which would lessen their impact.

Organisational Structure

The C.I.O. is governed by a board of member trustees which meets monthly throughout the year and is responsible for setting the strategic direction of the organisation and for establishing policy. There are special sub groups of the board covering different areas of the organisation which meet as required.

Appointment of Member Trustees

Member Trustees are appointed by the board under the terms of the constitution and serve for one year after which they may put themselves forward for reappointment. The existing Member Trustees are appointed by the board under the terms of the constitution and continue at the discretion of the board.

Objectives and Activities

The provision and maintenance of a Village Hall for the use of the inhabitants of Coal Aston without distinction of political, religious, or other opinions, including use for: (a)Meetings, lectures and classes

(b) Other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the community as a whole.

Achievements and performance

DCC Adult Care service was withdrawn from April 1[st] with rental payments covered until the contracted 6 months notice period expiring September 30th 2023, In order to gain addititional business, both local community and business based, the Trustees have carried out significant additional marketing work through advertising, website improvements and Social Media

Trustees Annual Report - continued

Improvements

Recognising the need to address rising energy costs and reduce carbon emissions the Trustees prepared an application for funding to replace the existing gas boiler and to purchase and install insulation pads above the suspended ceiling in the Main Hall. The application made through NED UK Shared Prosperity Levelling Up funds for £10,000 was successful with the new boiler and insulation in place and fully operational by the year end. This will give significant cost reductions and improved heat retention through the winter months.

Investment Policy

The Member Trustees have the power, under the terms of the constitution, to invest the C.I.O’s money as they see fit as long as it is for the benefit of the community. No capital equipment or infrastructure investments were made during the year.

Financial Review

The financial results for the year are set out on pages 7 to 12

The withdrawal of DCC Adult Care Service presents approximately 50% reduction in income. The DCC Adult Care service was withdrawn from April 1[st] with rental payments covered until the contracted 6 months notice period expiring September 30th 2023. The Trustees have negotiated a further 2 years of financial support from DCC.

Reserves Policy

It remains the policy of the C.I.O. to maintain unrestricted funds which are the free reserves of the C.I.O. at a level to cover management, administration and support costs which arise on a day to day basis enough to support the C.I.O. for at least a year.

It is not anticipated that these funds will prove necessary with the DCC financial support covering the period as The Trustees bring in additional hirer business.

Trustees

Mrs Emma Hodge was elected as a new Management Trustee at the 2022 AGM The Management Trustees have continued their diligent work in all areas of activity.

Coal Aston Village Hall CIO

Independent examiner’s report to the trustees of Coal Aston Village Hall CIO

I report on the accounts for the year ended 30 September 2023, which are set out on pages 5 to 10.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

q examine the accounts under section 145 of the 2011 Act;

q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and

q to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

q to keep accounting records in accordance with section 130 of the 2011 Act; and

q to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:______

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

Date:_______

Coal Aston Village Hall CIO

Statement of Financial Activities

for the Year ended 30 September 2023

Unrestricted Funds Notes £ Incoming Resources Incoming resources from generated funds: Voluntary Income 3 18,610 Activities for Generating funds: Fundraising activities 3 2,105 Investment Income 2 660 Incoming resourcs from Charitable Activities: Hirings 3 47,778 Total Incoming Resources 69,153 Resources Expended Costs of Generating Funds: Fundraising Costs 4 32 Charitable Activities 5 63,008 Governance Costs 6 420 Total resources expended 63,460 Net Movement in Funds 5,693 Fund balances brought forward 67,844 Fund balances carried forward 73,538	Restricted Funds £ - - - - - - 4,179 - 4,179 (4,179) 338,840 334,661	Total 2023 £ 18,610 2,105 660 47,778 69,153 32 67,187 420 67,639 1,514 406,684 408,199	Total 2022 £ 5,451 1,085 23 35,558
			42,117
			51 55,846 400
			56,297

			(14,180)
			420,863
			406,684

Coal Aston Village Hall CIO Balance Sheet as at 30 September 2023

Notes Fixed Assets Freehold Land & Bulidings 7 Fixtures & Equipment 7 Current assets Debtors 8 Cash at Bank and in cash Creditors: Amounts falling due within 1 year 9 Net Current Assets Total assets less current liabilities Funds of the Charity Restricted funds 10 Unrestricted funds: General funds Total Funds	2023 £ 334,661 2,573 337,234 3,316 68,687 72,003 1,038 70,965 408,199 334,661 73,538 408,199	2022 £ 338,840 2,049
		340,889
		3,117 64,114
		67,231 1,436
		65,795

		406,684
		338,840 67,844
		406,684

This financial statements were approved by the Trustees on ___ and

Stephen Bray Treasurer

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2023

1 Accounting Policies

(a) The Financial Statements have been prepared in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.

The Charity meets the definition of a public benefit entity as defined under FRS102.

(b) Donations and fund accounting

Donations received for the general purposes of the charity are included as unrestricted funds

(c) Resources expended

Expenditure is included on an accruals basis.

(d) Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.
(e) Restricted funds are to be used for specific purposes as laid down by the donor.

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2023

2. Investment Income Interest Receivable 3. Analysis of Incoming Resources Voluntary Income: Donations and grants Activties for generating funds: Fundraising Incoming resources from charitable ativities: Hirings 4. Fundraising Costs Activities 5. Charitable Activities Rent and Rates Light and Heat Insurance Telephone Repairs and renewals Caretaking and Cleaning Printing and Stationery Other expenses Depreciation 6. Governance costs Audit Fees	2023 £ 660 2023 £ 18,610 2,105 47,778 68,493 2023 £ 32 32 2023 £ 2,009 10,492 2,973 490 15,562 20,249 543 7,645 7,224 67,187 2023 £ 420 420	2022 £ 23
		2022 £ 5,451 1,085 35,558
		42,094
		2022 £ 51
		51
		2022 £ 2,073 7,996 2,086 1,464 14,623 17,031 772 3,352 6,449
		55,846
		2022 £ 400
		400

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2023

7. Tangible Fixed Assets Freehold land & Buildings £ Cost or Valuation 417,904 Additions - Disposals - Closing Balance 417,904 Depreciation: Opening Balance 79,064 Charge for year 4,179 Estimate on disposals - 83,243 Net Book Value at 30 September 2023 334,661 Net Book Value at 30 September 2022 338,840 8. Debtors Prepayments and accrued income 9. Creditors: Falling due within one year Accruals VAT Total creditors 10. Restricted Funds Opening balance Incoming resources The Accelerator Project 338,840 - 338,840 -	7. Tangible Fixed Assets Freehold land & Buildings £ Cost or Valuation 417,904 Additions - Disposals - Closing Balance 417,904 Depreciation: Opening Balance 79,064 Charge for year 4,179 Estimate on disposals - 83,243 Net Book Value at 30 September 2023 334,661 Net Book Value at 30 September 2022 338,840 8. Debtors Prepayments and accrued income 9. Creditors: Falling due within one year Accruals VAT Total creditors 10. Restricted Funds Opening balance Incoming resources The Accelerator Project 338,840 - 338,840 -	Total £ 512,956 3,569 -
		516,525
		172,067 7,224 -
		179,291
		337,234
		340,889
		2022 £ 3,173
		3,173
		2022 £ 400 1,036
Accruals VAT Total creditors 10. Restricted Funds The Accelerator Project	Opening balance 338,840 338,840
		1,436
		Closing Balance 334,661
		334,661

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2023

11. Analysis of net assets between funds:

Fund balances at 30 September 2023 are represented by:

Total Fixed Assets Total Current Assets Short Term Creditors Total Funds	Unrestricted funds 2,573 72,003 (1,038) 73,538	Restricted funds 334,661 - - 334,661	Total this year 337,234 72,003 (1,038)
			408,199