**Coal Aston Village Hall C.I.O. Registered Charity number 1164059 Report and Financial Statements Year ended 30 September 2022**
|**Contents**|**Page**|
|---|---|
|Legal and Administrative Information|1|
|Trustees Report|2 - 3|
|Independent Examiners Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|7|
|Notes to The Financial Sheet|8 - 10|
## **Legal and Administrative Information**
## **The Member Trustees (Serving as The Management Committee) are :-**
## **Chairman**
Mr Peter Kinross Gray, 5 Ferndale Close, Coal Aston, Dronfield S18 3BR
## **Treasurer**
Mr Stephen Bray, 118 Coniston Road, Dronfield Woodhouse S18 8NZ
## **Secretary**
Mr Steven Barnett, 92 Eckington Road, Coal Aston, Dronfield S18 3AY
## **Trustee Members**
Mr John Hodge, 208 Holmley Lane, Dronfield S18 3DB
Mr John Charles Bennett, 16 Firthwood Avenue, Coal Aston, Dronfield S18 3BQ Mr Martin Joseph Hanrahan, Moorview Cottage, Coal Aston, Dronfield S18 3AT Mr Steven Paul Hepper, 14 Summerhouse Drive, Sheffield S8 8AD Mrs Pauline Susan Barker, 68 Norton Park View, Sheffield S8 8GT
Mr Derek Ross Crawford, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mrs Susan Beety, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mr John Reedman, 26 Derwent Road, Dronfield S18 2FN
Mr Jonathon Brookes, 34 Falcon Road, Coal Aston, Dronfield S18 2ED Mr Neil Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR Mrs Mary Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR
## **Registered Charity Number**
1164059
## **C.I.O. Principal Address**
The Village Hall, Eckington Road, Coal Aston, Dronfield, S18 3AX
## **Independent Examiner**
White Rose Accounting for Charities The Ghyll, Threapland, Aspatria, CA7 2EL
## **Bankers**
HSBC Plc, 2 Fargate, Sheffield, S1 2JS
## **Solicitors**
Lupton Fawcett, Yorkshire House East Parade, Greek St, Leeds LS1 5BD
## **Trustees Annual Report**
The Trustees present their report, along with the financial statements of the C.I.O. for the year ending 30 September 2022. The financial statements have been prepared in accordance with the accounting policies set out on page 9 and comply with the C.I.O.’s constitution and applicable law.
## **Structure, Governance and Management**
The Governing document of the C.I.O. is the Constitution approved by the Charity Commission, dated 21[st] October 2015. The C.I.O. was formed to take the place of the unincorporated charity, Coal Aston Village Hall, Registered Charity Number 520438 which was formed in 1948.
## **Risk Management**
The Member Trustees have examined the strategic, business and operational risks which the C.I.O. faces and can confirm that systems have been established to identify and assess such risks in a way which would lessen their impact.
## **Organisational Structure**
The C.I.O. is governed by a board of member trustees which meets monthly throughout the year and is responsible for setting the strategic direction of the organisation and for establishing policy. There are special sub groups of the board covering different areas of the organisation which meet as required.
## **Appointment of Member Trustees**
Member Trustees are appointed by the board under the terms of the constitution and serve for one year after which they may put themselves forward for reappointment. The existing Member Trustees are appointed by the board under the terms of the constitution and continue at the discretion of the board.
## **Objectives and Activities**
The provision and maintenance of a Village Hall for the use of the inhabitants of Coal Aston without distinction of political, religious, or other opinions, including use for: (a)Meetings, lectures and classes
(b) Other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the community as a whole.
## **Achievements and performance**
The post Covid period had a significant effect on bookings for the early part of the financial year but by Spring 2022 pre pandemic levels of activity were reached.
However during the summer the Management Committee were alerted to the pending withdrawal of the DCC Adult Care Service which would have a hugely significant effect on revenue. This is forecast to take effect late Spring 2023
## **Trustees Annual Report - continued**
## **Improvements**
Unfortunately following the refurbishment of the car park a major gas leak was discovered, emergency repairs were undertaken at significant cost in the urgent need to restore gas supply to the building.
In the summer, a cinema screen and overhead projection equipment were installed with the financial support of Dronfield Town Council. This facility is now an added attraction to potential hirers in enabling video presentations, it also gives the option for ‘Film Nights’ to attract the local community
## **Investment Policy**
The Member Trustees have the power, under the terms of the constitution, to invest the C.I.O’s money as they see fit as long as it is for the benefit of the community. No capital equipment or infrastructure investments were made during the year.
## **Financial Review**
The financial results for the year are set out on pages 7 to 12
## **Reserves Policy**
It remains the policy of the C.I.O. to maintain unrestricted funds which are the free reserves of the C.I.O. at a level to cover management, administration and support costs which arise on a day to day basis enough to support the C.I.O. for at least a year.
With the impending reduction in income due to DCC Adult Care closure, some of these funds may well be directed into day to day funding pending planned new hirer income.
## **Trustees**
There have been no changes in Trustee membership during the year. The Management Trustees have continued their diligent work in all areas of activity.
## Coal Aston Village Hall CIO
## Independent examiner’s report to the trustees of Coal Aston Village Hall CIO
I report on the accounts for the year ended 30 September 2022, which are set out on pages 5 to 10.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
## It is my responsibility to:
q examine the accounts under section 145 of the 2011 Act;
q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
q to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
q to keep accounting records in accordance with section 130 of the 2011 Act; and
q to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:____________________________________
Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL
Date:_____________
4
## Coal Aston Village Hall CIO
## Statement of Financial Activities
## for the Year ended 30 September 2022
|**Unrestricted**
**Funds**
Notes
**£**
**Incoming Resources**
Incoming resources from
generated funds:
Voluntary Income
3
5,451
Activities for Generating
funds:
Fundraising activities
3
1,085
Investment Income
2
23
Incoming resourcs from
Charitable Activities:
Hirings
3
35,558
**Total Incoming Resources**
42,117
**Resources Expended**
Costs of Generating Funds:
Fundraising Costs
4
51
Charitable Activities
5
51,667
Governance Costs
6
400
Total resources expended
52,118
**Net Movement in Funds**
(10,001)
Fund balances brought forward
77,844
Fund balances carried forward
67,844|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
4,179
-
4,179
(4,179)
343,019
338,840|**Total**
**2022**
**£**
5,451
1,085
23
35,558
42,117
51
55,846
400
56,297
(14,180)
420,863
406,684|**Total**
**2021**
**£**
38,295
-
13
21,803|
|---|---|---|---|
||||60,111|
||||905
47,043
375|
||||48,323|
|||||
||||11,788|
||||409,074|
||||420,863|
5
## Coal Aston Village Hall CIO Balance Sheet as at 30 September 2022
|**Notes**
**Fixed Assets**
Freehold Land & Bulidings
**7**
Fixtures & Equipment
**7**
**Current assets**
Debtors
**8**
Cash at Bank and in cash
**Creditors:**
Amounts falling due within 1 year
**9**
**Net Current Assets**
**Total assets less current liabilities**
**Funds of the Charity**
Restricted funds
**10**
Unrestricted funds:
General funds
**Total Funds**|**2022**
**£**
338,840
2,049
340,889
3,117
64,114
67,231
1,436
65,795
**406,684**
338,840
67,844
**406,684**|**2021**
**£**
343,019
3,134|
|---|---|---|
|||346,153|
|||3,173
71,946|
|||75,119
409|
|||74,710|
||||
|||**420,863**|
|||343,019
77,844|
|||**420,863**|
This financial statements were approved by the Trustees on _________ and
Stephen Bray Treasurer
6
## Coal Aston Village Hall CIO
## Notes to the accounts
## for the year ended 30 September 2022
## **1 Accounting Policies**
- **(a)** The Financial Statements have been prepared in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.
The Charity meets the definition of a public benefit entity as defined under FRS102.
## **(b) Donations and fund accounting**
- Donations received for the general purposes of the charity are included as unrestricted funds
## **(c) Resources expended**
Expenditure is included on an accruals basis.
- **(d)** Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.
- **(e)** Restricted funds are to be used for specific purposes as laid down by the donor.
7
## Coal Aston Village Hall CIO
## Notes to the accounts
## for the year ended 30 September 2022
|**2. Investment Income**
Interest Receivable
**3. Analysis of Incoming Resources**
Voluntary Income:
Donations and grants
Activties for generating funds:
Fundraising
Incoming resources from charitable ativities:
Hirings
**4. Fundraising Costs**
Activities
**5. Charitable Activities**
Rent and Rates
Light and Heat
Insurance
Telephone
Repairs and renewals
Caretaking and Cleaning
Printing and Stationery
Other expenses
Depreciation
**6. Governance costs**
Audit Fees|**2022**
**£**
23
**2022**
**£**
5,451
1,085
35,558
42,094
**2022**
**£**
51
51
**2022**
**£**
2,073
7,996
2,086
1,464
14,623
17,031
772
3,352
6,449
55,846
**2022**
**£**
400
400|**2021**
**£**
13|
|---|---|---|
|||**2021**
**£**
38,295
-
21,803|
|||60,098|
|||**2021**
**£**
905|
|||905|
|||**2021**
**£**
966
2,818
2,498
445
16,454
14,796
13
2,604
6,449|
|||47,043|
|||**2021**
**£**
375|
|||375|
8
## Coal Aston Village Hall CIO
## Notes to the accounts
## for the year ended 30 September 2022
|**7. Tangible Fixed Assets**
**Freehold land**
**& Buildings**
**£**
Cost or Valuation
417,904
Additions
-
Disposals
-
Closing Balance
417,904
Depreciation:
Opening Balance
74,885
Charge for year
4,179
Estimate on disposals
-
79,064
Net Book Value at 30 September 2022
338,840
Net Book Value at 30 September 2021
343,019
**8. Debtors**
Prepayments and accrued income
**9. Creditors: Falling due within one year**
Accruals
VAT
Total creditors
**10. Restricted Funds**
Opening
balance
Incoming
resources
The Accelerator Project
343,019
-
343,019
-|**7. Tangible Fixed Assets**
**Freehold land**
**& Buildings**
**£**
Cost or Valuation
417,904
Additions
-
Disposals
-
Closing Balance
417,904
Depreciation:
Opening Balance
74,885
Charge for year
4,179
Estimate on disposals
-
79,064
Net Book Value at 30 September 2022
338,840
Net Book Value at 30 September 2021
343,019
**8. Debtors**
Prepayments and accrued income
**9. Creditors: Falling due within one year**
Accruals
VAT
Total creditors
**10. Restricted Funds**
Opening
balance
Incoming
resources
The Accelerator Project
343,019
-
343,019
-|**Fixtures &**
**Equipment**
**£**
93,867
1,185
-
95,052
90,733
2,270
-
93,003
2,049
3,134
2022
£
3,173
**3,173**
2022
£
400
1,036
**1,436**
Expenditure
(4,179)
(4,179)|**Total**
**£**
511,771
1,185
-|
|---|---|---|---|
||||512,956|
||||165,618
6,449
-|
||||172,067|
||||340,889|
||||346,153|
||||2021
£
3,173|
||||3,173|
||||2021
£
375
34|
|
Accruals
VAT
Total creditors
**10. Restricted Funds**
The Accelerator Project|
Opening
balance
343,019
343,019|||
||||409|
||||Closing
Balance
338,840|
||||338,840|
9
Coal Aston Village Hall CIO
Notes to the accounts
## for the year ended 30 September 2022
## **11. Analysis of net assets between funds:**
Fund balances at 30 September 2022 are represented by:
|Total Fixed Assets
Total Current Assets
Short Term Creditors
Total Funds|**Unrestricted**
**funds**
2,049
67,231
(1,436)
67,844|**Restricted**
**funds**
338,840
-
-
338,840|**Total this**
**year**
340,889
67,231
(1,436)|
|---|---|---|---|
||||406,684|
10