2021-09-30-accounts - Coal Aston Village Hall CIO

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Coal Aston Village Hall C.I.O. Registered Charity number 1164059 Report and Financial Statements Year ended 30 September 2021

Contents Page Legal and Administrative Information 1 Trustees Report 2 - 3 Independent Examiners Report 4 Statement of Financial Activities 5 Balance Sheet 6 Notes to The Financial Sheet 7 - 10

Legal and Administrative Information

The Member Trustees (Serving as The Management Committee) are :-

Chairman

Mr Peter Kinross Gray, 5 Ferndale Close, Coal Aston, Dronfield S18 3BR

Treasurer

Mr Stephen Bray, 118 Coniston Road, Dronfield Woodhouse S18 8NZ

Secretary

Mr Steven Barnett, 92 Eckington Road, Coal Aston, Dronfield S18 3AY

Trustee Members

Mr John Hodge, 208 Holmley Lane, Dronfield S18 3DB

Mr John Charles Bennett, 16 Firthwood Avenue, Coal Aston, Dronfield S18 3BQ Mr Martin Joseph Hanrahan, Moorview Cottage, Coal Aston, Dronfield S18 3AT Mr Steven Paul Hepper, 14 Summerhouse Drive, Sheffield S8 8AD Mrs Pauline Susan Barker, 68 Norton Park View, Sheffield S8 8GT Mr Derek Ross Crawford, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mrs Susan Beety, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mr John Reedman, 26 Derwent Road, Dronfield S18 2FN Mr Jonathon Brookes, 34 Falcon Road, Coal Aston, Dronfield S18 2ED Mr Neil Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR Mrs Mary Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR

Registered Charity Number

1164059

C.I.O. Principal Address

The Village Hall, Eckington Road, Coal Aston, Dronfield, S18 3AX

Independent Examiner

White Rose Accounting for Charities The Ghyll, Threapland, Aspatria, CA7 2EL

Bankers

HSBC Plc, 2 Fargate, Sheffield, S1 2JS

Solicitors

Lupton Fawcett, Yorkshire House East Parade, Greek St, Leeds LS1 5BD

Trustees Annual Report

The Trustees present their report, along with the financial statements of the C.I.O. for the year ending 30 September 2021. The financial statements have been prepared in accordance with the accounting policies set out on page 9 and comply with the C.I.O.’s constitution and applicable law.

Structure, Governance and Management

The Governing document of the C.I.O. is the Constitution approved by the Charity Commission, dated 21[st] October 2015. The C.I.O. was formed to take the place of the unincorporated charity, Coal Aston Village Hall, Registered Charity Number 520438 which was formed in 1948.

Risk Management

The Member Trustees have examined the strategic, business and operational risks which the C.I.O. faces and can confirm that systems have been established to identify and assess such risks in a way which would lessen their impact.

Organisational Structure

The C.I.O. is governed by a board of member trustees which meets monthly throughout the year and is responsible for setting the strategic direction of the organisation and for establishing policy. There are special sub groups of the board covering different areas of the organisation which meet as required.

Appointment of Member Trustees

Member Trustees are appointed by the board under the terms of the constitution and serve for one year after which they may put themselves forward for reappointment. The existing Member Trustees are appointed by the board under the terms of the constitution and continue at the discretion of the board.

Objectives and Activities

The provision and maintenance of a Village Hall for the use of the inhabitants of Coal Aston without distinction of political, religious, or other opinions, including use for: (a)Meetings, lectures and classes, and

(b) Other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the community as a whole.

Achievements and performance

The impact of Covid on our activities cannot be understated as applies to the many operational changes which had to made as the Pandemic ebbed and flowed. We were able to hold some activities as the changing restrictions allowed.

Trustees Annual Report - continued

Improvements

Following guidance from Rural Action Derbyshire and in line with Government COVID-19 restrictions, our Trustee Sub Committee continued to take responsibility for coordinating actions necessary to enable the Village Hall to continue limited operation as a COVIDSecure premises.

Investment Policy

The Member Trustees have the power, under the terms of the constitution, to invest the C.I.O’s money as they see fit as long as it is for the benefit of the community. No capital equipment or infrastructure investments were made during the year.

Financial Review

The financial results for the year are set out on pages 7 to 12

Reserves Policy

It remains the policy of the C.I.O. to maintain unrestricted funds which are the free reserves of the C.I.O. at a level to cover management, administration and support costs which arise on a day to day basis enough to support the C.I.O. for at least a year. Unrestricted funds were maintained at this level throughout the year with the combination of 6 months normal income, COVID grant payments and quarterly rent from Derbyshire County Council.

Trustees

There have been no changes in Trustee membership during the year. Monthly Management Meeting Programme was continued using the Zoom facility to ensure continuity and full Trustee approval of any necessary action or expenditure. Face to face monthly meetings were recommenced at the beginning of September.

Coal Aston Village Hall CIO

Independent examiner’s report to the trustees of Coal Aston Village Hall CIO

I report on the accounts for the year ended 30 September 2021, which are set out on pages 5 to 10.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

q examine the accounts under section 145 of the 2011 Act;

q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and

q to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

q to keep accounting records in accordance with section 130 of the 2011 Act; and

q to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:______

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

Date:_______

Coal Aston Village Hall CIO

Statement of Financial Activities

for the Year ended 30 September 2021

Unrestricted Funds Notes £ Incoming Resources Incoming resources from generated funds: Voluntary Income 3 38,295 Activities for Generating funds: Fundraising activities 3 - Investment Income 2 13 Incoming resourcs from Charitable Activities: Hirings 3 21,803 Total Incoming Resources 60,111 Resources Expended Costs of Generating Funds: Fundraising Costs 4 905 Charitable Activities 5 42,864 Governance Costs 6 375 Total resources expended 44,144 Net Movement in Funds 15,967 Fund balances brought forward 61,876 Fund balances carried forward 77,844	Restricted Funds £ - - - - - - 4,179 - 4,179 (4,179) 347,198 343,019	Total 2021 £ 38,295 - 13 21,803 60,111 905 47,043 375 48,323 11,788 409,074 420,863	Total 2020 £ 15,364 - 44 33,214
			48,622
			1,055 50,455 376
			51,886

			(3,264)
			412,337
			409,074

Coal Aston Village Hall CIO Balance Sheet as at 30 September 2021

Notes Fixed Assets Freehold Land & Bulidings 7 Fixtures & Equipment 7 Current assets Debtors 8 Cash at Bank and in cash Creditors: Amounts falling due within 1 year 9 Net Current Assets Total assets less current liabilities Funds of the Charity Restricted funds 10 Unrestricted funds: General funds Total Funds	2021 £ 343,019 3,134 346,153 3,173 71,946 75,119 409 74,710 420,863 343,019 77,844 420,863	2020 £ 347,198 5,404
		352,602
		1,625 55,667
		57,292 820
		56,472

		409,074
		347,198 61,876
		409,074

This financial statements were approved by the Trustees on ___ and

Stephen Bray Treasurer

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2021

1 Accounting Policies

(a) The Financial Statements have been prepared in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.

The Charity meets the definition of a public benefit entity as defined under FRS102.

(b) Donations and fund accounting

Donations received for the general purposes of the charity are included as unrestricted funds

(c) Resources expended

Expenditure is included on an accruals basis.

(d) Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.
(e) Restricted funds are to be used for specific purposes as laid down by the donor.

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2021

2. Investment Income Interest Receivable 3. Analysis of Incoming Resources Voluntary Income: Donations and grants Activties for generating funds: Fundraising Incoming resources from charitable ativities: Hirings 4. Fundraising Costs Activities 5. Charitable Activities Rent and Rates Light and Heat Insurance Telephone Repairs and renewals Caretaking and Cleaning Printing and Stationery Other expenses Depreciation 6. Governance costs Audit Fees	2021 £ 13 2021 £ 38,295 - 21,803 60,098 2021 £ 905 905 2021 £ 966 2,818 2,498 445 16,454 14,796 13 2,604 6,449 47,043 2021 £ 375 375	2020 £ 44
		2020 £ 15,364 - 33,214
		48,578
		2020 £ 1,055
		1,055
		2020 £ 3,339 4,679 2,678 580 11,104 14,214 95 5,769 7,997
		50,455
		2020 £ 376
		376

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2021

7. Tangible Fixed Assets Freehold land & Buildings £ Cost or Valuation 417,904 Additions - Disposals - Closing Balance 417,904 Depreciation: Opening Balance 70,706 Charge for year 4,179 Estimate on disposals - 74,885 Net Book Value at 30 September 2021 343,019 Net Book Value at 30 September 2020 347,198 8. Debtors Prepayments and accrued income 9. Creditors: Falling due within one year Accruals VAT Total creditors 10. Restricted Funds Opening balance Incoming resources The Accelerator Project 347,198 - 347,198 -	7. Tangible Fixed Assets Freehold land & Buildings £ Cost or Valuation 417,904 Additions - Disposals - Closing Balance 417,904 Depreciation: Opening Balance 70,706 Charge for year 4,179 Estimate on disposals - 74,885 Net Book Value at 30 September 2021 343,019 Net Book Value at 30 September 2020 347,198 8. Debtors Prepayments and accrued income 9. Creditors: Falling due within one year Accruals VAT Total creditors 10. Restricted Funds Opening balance Incoming resources The Accelerator Project 347,198 - 347,198 -	Total £ 511,771 - -
		511,771
		159,169 6,449 -
		165,618
		346,153
		352,602
		2020 £ 1,625
		1,625
		2020 £ 350 470
Accruals VAT Total creditors 10. Restricted Funds The Accelerator Project	Opening balance 347,198 347,198
		820
		Closing Balance 343,019
		343,019

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2021

11. Analysis of net assets between funds:

Fund balances at 30 September 2019 are represented by:

Total Fixed Assets Total Current Assets Short Term Creditors Total Funds	Unrestricted funds 3,134 75,119 (409) 77,844	Restricted funds 343,019 - - 343,019	Total this year 346,153 75,119 (409)
			420,863