2020-09-30-accounts - Coal Aston Village Hall CIO

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Coal Aston Village Hall C.I.O. Registered Charity number 1164059 Report and Financial Statements Year ended 30 September 2020

Contents	Page
Legal and Administrative Information	1
Trustees Report	2 - 3
Independent Examiners Report	4
Statement of Financial Activities	5
Balance Sheet	6
Notes to The Financial Sheet	7 - 10

Legal and Administrative Information

The Member Trustees (Serving as The Management Committee) are :-

Chairman

Mr Peter Kinross Gray, 5 Ferndale Close, Coal Aston, Dronfield S18 3BR

Treasurer

Mr Stephen Bray, 118 Coniston Road, Dronfield Woodhouse S18 8NZ

Secretary

Mr Steven Barnett, 92 Eckington Road, Coal Aston, Dronfield S18 3AY

Trustee Members

Mr John Hodge, 208 Holmley Lane, Dronfield S18 3DB

Mr John Charles Bennett, 16 Firthwood Avenue, Coal Aston, Dronfield S18 3BQ Mr Martin Joseph Hanrahan, Moorview Cottage, Coal Aston, Dronfield S18 3AT Mr Steven Paul Hepper, 14 Summerhouse Drive, Sheffield S8 8AD Mrs Pauline Susan Barker, 68 Norton Park View, Sheffield S8 8GT

Mr Derek Ross Crawford, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mrs Susan Beety, 32 Westbank Close, Coal Aston, Dronfield S18 3DE Mr John Reedman, 26 Derwent Road, Dronfield S18 2FN

Mr Jonathon Brookes, 34 Falcon Road, Coal Aston, Dronfield S18 2ED Mr Neil Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR Mrs Mary Mutch, 19 Ferndale Close, Coal Aston, Dronfield S19 3BR

Registered Charity Number

1164059

C.I.O. Principal Address

The Village Hall, Eckington Road, Coal Aston, Dronfield, S18 3AX

Independent Examiner

White Rose Accounting for Charities The Ghyll, Threapland, Aspatria CA7 2EL

Bankers

HSBC Plc, 2 Fargate, Sheffield, S1 2JS

Solicitors

Lupton Fawcett, Yorkshire House East Parade, Greek St, Leeds LS1 5BD

Trustees Annual Report

The Trustees present their report, along with the financial statements of the C.I.O. for the year ending 30 September 2020. The financial statements have been prepared in accordance with the accounting policies set out on page 9 and comply with the C.I.O.’s constitution and applicable law.

Structure, Governance and Management

The Governing document of the C.I.O. is the Constitution approved by the Charity Commission, dated 21[st] October 2015. The C.I.O. was formed to take the place of the unincorporated charity, Coal Aston Village Hall, Registered Charity Number 520438 which was formed in 1948.

Risk Management

The Member Trustees have examined the strategic, business and operational risks which the C.I.O. faces and can confirm that systems have been established to identify and assess such risks in a way which would lessen their impact.

Organisational Structure

The C.I.O. is governed by a board of member trustees which meets monthly throughout the year and is responsible for setting the strategic direction of the organisation and for establishing policy. There are special sub groups of the board covering different areas of the organisation which meet as required.

Appointment of Member Trustees

Member Trustees are appointed by the board under the terms of the constitution and serve for one year after which they may put themselves forward for reappointment. The existing Member Trustees are appointed by the board under the terms of the constitution and continue at the discretion of the board.

Objectives and Activities

The provision and maintenance of a Village Hall for the use of the inhabitants of Coal Aston without distinction of political, religious, or other opinions, including use for: (a)Meetings, lectures and classes, and

(b) Other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the community as a whole.

Achievements and performance

The 6 months leading up to the end of March 2020 saw the local community continue to benefit from a wide range of activities in the Hall but as the spread of COVID-19 took hold our regular user group activities began to decline and by April 2020 under national lockdown restrictions the Village Hall was closed to all activities. In September 2020 restriction easing allowed the return of a few local activity groups for a short period, most user groups did not return during this period.

Trustees Annual Report - continued

Improvements

Following guidance from Rural Action Derbyshire and in line with Government COVID-19 restrictions, a Trustee Sub Committee was formed taking responsibility for coordinating actions necessary to enable the Village Hall to become a COVID-Secure premises. These included a comprehensive Risk Assessment, purchase and installation of Sanitisers & related supplies resulting in the implementation of COVID Safe systems enabling various user activities to proceed as restrictions eased. All user groups were subject to detailed scrutiny in terms of safe working practices.

All unnecessary outgoings were paused during this period including waste disposal and subcontract administration services.

Investment Policy

The Member Trustees have the power, under the terms of the constitution, to invest the C.I.O’s money as they see fit as long as it is for the benefit of the community. No capital equipment or infrastructure investments were made during the year.

Financial Review

The financial results for the year are set out on pages 5 to 10

Reserves Policy

It remains the policy of the C.I.O. to maintain unrestricted funds which are the free reserves of the C.I.O. at a level to cover management, administration and support costs which arise on a day to day basis enough to support the C.I.O. for at least a year. Unrestricted funds were maintained at this level throughout the year with the combination of 6 months normal income, COVID grant payments and quarterly rent from Derbyshire County Council.

Trustees

There have been no changes in Trustee membership during the year.

Beyond March the monthly Management Meeting Programme was continued using the Zoom facility to ensure continuity and full Trustee approval of any necessary action or expenditure.

Coal Aston Village Hall CIO

Independent examiner’s report to the trustees of Coal Aston Village Hall CIO

I report on the accounts for the year ended 30 September 2020, which are set out on pages 7 to 10.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

q examine the accounts under section 145 of the 2011 Act;

q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and

q to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

q to keep accounting records in accordance with section 130 of the 2011 Act; and

q to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:______

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

Date:_______

Coal Aston Village Hall CIO

Statement of Financial Activities

for the Year ended 30 September 2020

Unrestricted Funds Notes £ Incoming Resources Incoming resources from generated funds: Voluntary Income 3 15,364 Activities for Generating funds: Fundraising activities 3 - Investment Income 2 44 Incoming resourcs from Charitable Activities: Hirings 3 33,214 Total Incoming Resources 48,622 Resources Expended Costs of Generating Funds: Fundraising Costs 4 1,055 Charitable Activities 5 46,276 Governance Costs 6 376 Total resources expended 47,707 Net Movement in Funds 915 Fund balances brought forward 60,960 Fund balances carried forward 61,876	Restricted Funds £ - - - - - - 4,179 - 4,179 (4,179) 351,377 347,198	Total 2020 £ 15,364 - 44 33,214 48,622 1,055 50,455 376 51,886 (3,264) 412,337 409,074	Total 2019 £ 8,135 866 54 41,319
			50,374
			2,529 46,071 376
			48,976

			1,398
			410,938
			412,337

Coal Aston Village Hall CIO Balance Sheet as at 30 September 2020

Notes Fixed Assets Freehold Land & Bulidings 7 Fixtures & Equipment 7 Current assets Debtors 8 Cash at Bank and in cash Creditors: Amounts falling due within 1 year 9 Net Current Assets Total assets less current liabilities Funds of the Charity Restricted funds 10 Unrestricted funds: General funds Total Funds	2020 £ 347,198 5,404 352,602 1,625 55,667 57,292 820 56,472 409,074 347,198 61,876 409,074	2019 £ 351,377 9,222
		360,599
		2,860 49,542
		52,402 665
		51,737

		412,336
		351,377 60,960
		412,337

This financial statements were approved by the Trustees on ___ and are signed on their behalf by:

Stephen Bray Treasurer

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2020

1 Accounting Policies

(a) The Financial Statements have been prepared in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.

The Charity meets the definition of a public benefit entity as defined under FRS102.

(b) Donations and fund accounting

Donations received for the general purposes of the charity are included as unrestricted funds

(c) Resources expended

Expenditure is included on an accruals basis.

(d) Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.
(e) Restricted funds are to be used for specific purposes as laid down by the donor.

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2020

2. Investment Income Interest Receivable 3. Analysis of Incoming Resources Voluntary Income: Donations and grants Activties for generating funds: Fundraising Incoming resources from charitable ativities: Hirings 4. Fundraising Costs Activities 5. Charitable Activities Rent and Rates Light and Heat Insurance Telephone Repairs and renewals Caretaking and Cleaning Printing and Stationery Other expenses Depreciation 6. Governance costs Audit Fees	2020 £ 44 2020 £ 15,364 - 33,214 48,578 2020 £ 1,055 1,055 2020 £ 3,339 4,679 2,678 580 11,104 14,214 95 5,769 7,997 50,455 2020 £ 376 376	2019 £ 54
		2019 £ 8,135 866 41,319
		50,320
		2019 £ 2,529
		2,529
		2019 £ 2,600 5,564 2,195 512 8,887 13,313 73 4,550 8,377
		46,071
		2019 £ 376
		376

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2020

7. Tangible Fixed Assets Freehold land & Buildings £ Cost or Valuation 417,904 Additions - Disposals - Closing Balance 417,904 Depreciation: Opening Balance 66,527 Charge for year 4,179 Estimate on disposals - 70,706 Net Book Value at 30 September 2020 347,198 Net Book Value at 30 September 2019 351,377 8. Debtors Prepayments and accrued income 9. Creditors: Falling due within one year Accruals VAT Total creditors 10. Restricted Funds Opening balance Incoming resources The Accelerator Project 351,377 - 351,377 -	7. Tangible Fixed Assets Freehold land & Buildings £ Cost or Valuation 417,904 Additions - Disposals - Closing Balance 417,904 Depreciation: Opening Balance 66,527 Charge for year 4,179 Estimate on disposals - 70,706 Net Book Value at 30 September 2020 347,198 Net Book Value at 30 September 2019 351,377 8. Debtors Prepayments and accrued income 9. Creditors: Falling due within one year Accruals VAT Total creditors 10. Restricted Funds Opening balance Incoming resources The Accelerator Project 351,377 - 351,377 -	Total £ 511,771 - -
		511,771
		151,172 7,997 -
		159,169
		352,602
		360,599
		2019 £ 2,860
		2,860
		2019 £ 350 315
Accruals VAT Total creditors 10. Restricted Funds The Accelerator Project	Opening balance 351,377 351,377
		665
		Closing Balance 347,198
		347,198

Coal Aston Village Hall CIO

Notes to the accounts

for the year ended 30 September 2020

11. Analysis of net assets between funds:

Fund balances at 30 September 2019 are represented by:

Total Fixed Assets Total Current Assets Short Term Creditors Total Funds	Unrestricted funds 5,404 57,292 (820) 61,876	Restricted funds 347,198 - - 347,198	Total this year 352,602 57,292 (820)
			409,074