## **Westleton Village Hall CIO** 

## **Trustees’ Annual Report for the year ended 5 April 2023** 

## **Charity information** 

**Registered Address:** Westleton Village Hall CIO The Street Westleton Saxmundham Suffolk IP17 3AD 

## **Registered Charity Number:** 1164038 

**Trustees:** Barry Banks Francesca Bartlett Sue Brett Liz Barton Nicola Feltham Dilys Hall Andy Gilmour (from 5 June 2023) John Shepherd (Chair) 

## **Independent Auditor:** Brian Boulanger 

## **Structure, Governance and Management** 

Westleton Village Hall (the Charity) was registered as a charitable incorporated organisation (CIO) on 25 October 2015. Management of the Charity is by a Board of Trustees which meets about six times a year. Trustees, who are normally appointed for a term of three years, may be either elected by members of the public at the annual general meeting (AGM), nominated by User Groups or appointed by sitting Trustees in accordance with section 10 of the Constitution of the CIO. The Trustees are supported by a part-time Centre Manager and a number of volunteers who run events at the hall and/or support specific activities or projects. 

## **Objectives and Activities** 

The objectives of the CIO set out in Section 3 of the Constitution, 

- To own and manage the building known as Westleton Village Hall for the use of the inhabitants of the Parish of Westleton in the County of Suffolk (the area of benefit) without distinction of sex, sexual orientation, age, disability, nationality, race, ethnic origin, or political, religious or other opinions for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. 

- To make the Hall available for use for the above purposes by all people who have need for such facilities by reason of their youth, age, infirmity, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life. 

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- To make the Hall available for private hire by individuals or organisations, both within and beyond the area of benefit, for the above purposes and for private or social purposes at the discretion of the trustees. 

## **Activities and Achievements** 

This was (at last) a fairly “normal” year, without significant Covid restrictions. Attendances at events & activities were still lower than before the pandemic,  but they had been picking up gradually. We had been expecting to make a small deficit this year, but have in fact managed a small but useful surplus, due to the increase in hire charges introduced to help balance the budget, and a major effort on increased fundraising. This is expected to become part of the “new normal” to help to cover the costs of maintaining the higher level of activity at the Hall. We have also begun and will continue to run more social events. For the Coronation we co-ordinated our activities with the Parish Council and the White Horse, and our “cake & fizz” event with the proceedings streamed live to the big screen was well attended and enjoyed by those present. 

Routine maintenance work has been resumed, including filling of pot-holes, and vegetation had been cleared by a working party. Repairs to the flint walls are scheduled to begin, and work on longstanding rainwater leaks is in hand. The plans for a Memorial to Tony Ingram have been enhanced to include paving the Foyer courtyard (as well as the bench and tree). This has (as always) proved to be a bit more complicated than expected but detailed planning is in progress. 

The Trustees had planned for some time to make some purely technical amendments to the constitution, which involved removing redundant material (notably the names of the original trustees), and up-date and move the list of organisations able to nominate Trustees to a separate Schedule (not part of the Constitution as such) so that it can be amended and kept up-to-date without excessive formality. These changes have now been formally approved and notified to the Charity Commission.  The (now defunct) Quilters and Barrel Fair have been removed from the Schedule, and the Soup & Pud team, Table Tennis Club, Yoxford Model Railway Group and the Camera Club have been added to the list. 

## **Accounting, accounts, annual reports and returns** 

The Trustees have complied with the provisions set out in Section 25 of the Constitution and the requirements of the Charities Act 2011 with regard to the keeping of accounting records, the preparation and scrutiny of statements of account, and the preparation of annual reports and returns. 


Professor John Shepherd CBE FRS (Chair) On behalf of the Board of Trustees Westleton Village Hall 18 September 2023 

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Westleton Vlllage Hall
CtrorftyNty.1164038
ststementof Attuuhts fortheyearerKled 301h Apri12023
I￿l-
£10,621.50
£7292.04
Income
leiDng5
F￿￿r£arè
FtryEfEXhi￿t￿?n$
lilm Club
HèllforAY Ev¢nts
£19,925.65
£5.483.75
£2,143.75
£l335.LY)
£7.687.02
£639.00
£2,631.8Z
IGiftI4
.BarYakin45
.Wihi FlowerFe5giv31& E￿ib￿00
55unéde5
Club
ilntereSiBe£'d
.'GFanrrecefvedfromCouncllforCOWD
£o.(x)
£720.901
2.03
£1,150.OCS
E64.891
£IL822.79
ELIOO.(K>
£L811.15
o.(
Total Income
£4L924.22
7.37L87
Expenditure
Caretskin8lCleaning
IBvldin8M61n*naTKe&SeMcl
IEouipment
,CentyeManager
IFoyerC4fè CongJmJbks
'Foyer Exhibition E¥perffjes
Waier hffld Sewage
E￿rtfItsty
TelephDne&WebsttÈ
In5uranEe
£4,69&57'.
£1.038.251
£I,UO.53'
£IZ.815.96
£3.15&14
£1.397.151
£681.975
É12,995.55,
£3,021.58,
£1.687.95.
£4.105.C¥JI
£916.36,
£1240.93,.
£L033.71:.
£6.41&12,
£716.441
£2.109.961
£L17&69'
É51.681
44.271
£388.36.
£2,075.35
.'H8llCvn5umBbk5
IBaDk Ch?r4es
lkncences
Health & safety
£L198.45
£28&14
£8Y2.67
£611.15
£268.84,
E630.IXJ,'
'.H3U for￿1 Events
'.MarkEUTr& etc
Pr4ectTot31
-n.£6,648.08
Total Expendlture
£37￿1.17..
£42.895aa:
Surplus for the year
Add ba12nceat siart oFyear
Balance atend of year
£4363.05;.
£1?1,129.44
£I?SA92A9
45,523.161
£176,652.801
U71,129A41
The balance is made of
COIF dep051taccount
COIF buildin8 development alc
H58Ccurrent account
HSBCsa¥lngsattount
£1403538
£48,507.37
£8,976.14
£103
73.50
£175N92A9
£13.751.161
£47.525.14..
£IA24.241
£108.428.901
£171.129.441
tiz Barton
Brfan eoulanger
Auditor
st Tieasufer

Westleton Village Hall
Westleton Willage Hall CIO
Reglstered Charity Number: 1164038
Financial Examinerfs Report for the year ended 30 April 2023
I have examined the financial accounts of the Westleton Village Hall CIO forthe year ended
30 April 2023 and certify that in my opinion
they give a true and fair view of the income and expenditure and financial position of
the charity as at 30 April 2023 and of its profit/loss for the year then ended,.
they have been properly prepared in accordance with the provisions set out in
Section 25 of the Constitution of the CIO and the requlrements of the Charities Act
2011.
Signed
Brian Boulanger
Date