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2025-09-30-accounts

- Annual Report of the Dengie D Caf

– 1st October 2024 30th September 2025

A. Reference & Administration details

The Dengie D-Caf was established as a Charitable Incorporated Organisation (CIO) on 19th October 2015, registration number: 1164014 Address for correspondence: 19 Garden Close, Althorne, Essex CM3 6BP

B. Structure, Governance & Management

Trustees: Jane English, Barry Butler (Treasurer) Midori Abraham, Alexandra Southcombe, Jae Bray, Non-Trustee Member and Chair – Karen Butler

Under our governing document, we are required to have a minimum of three trustees.

The Dengie D-Caf continues to remain a small, local charity that is volunteer led and run. We have no paid staff. The Chair co-ordinates the sessions and the volunteers.

We continued our quarterly trustee meetings with treasurer reports and quarterly volunteers’ meetings to organise social activities and use for staff training. We were also successful in applying for a grant from a local organisation to assist with transporting members to and from sessions. Many had lost confidence driving since diagnosis and a few had surrendered their driving license due to deterioration of dementia. Local transport is very poor, so a £1500 grant was awarded and 6 volunteer drivers recruited from current team. The grant funded DBS checks, plus the standard HMRC recommendation of 45p per mile.

The Chair continues to report back on the sessions at trustee meetings and trustees continue to approve decisions outside trustee meetings, Jane English continues her role as lead trustee and Chair will seek approval or advice in-between meetings as and when necessary.

We increased the numbers of our volunteers due to our membership steadily increasing throughout the year. We now have a team of 17 volunteers. The Chair continues to promote the WhatsApp group for volunteers and for Members. This helps with communication and is used to remind about upcoming sessions and news and to wish people Happy Birthday when required. Carers have stated that they find the WhatsApp group a great source of support if they are struggling and for sharing advice and tips from others in a similar situation.

All our volunteers are required to have some experience of dealing with dementia in their family or friends to be able to be of support to the

members. They also need approval from lead trustee before commencing their volunteering journey. Trustees continue to approve all decisions about members, activities and anything to do with organisation of the group. Trustees review training needs and update policy documents as required, and the treasurer renews the website registration and files the annual return to the Charity Commission.

Dengie D-Caf continues to be a member of The Maldon & District Community Voluntary Services (MDCVS, which enables us to publicise our group throughout Maldon and the Dengie peninsula, to make use of their Disclosure & Barring Service for new volunteers and to keep ourselves updated about developments locally and nationally. Dengie D-Caf is part of Connect Well in the Maldon district, which both publicises the support we offer, as well as enabling us to accept referrals from other members.

The Organiser/ Chair is the main point of contact and responds to telephone calls, any enquiries and messages. As well as existing members, Dengie D-Caf is contacted by people requesting more information about dementia. They are signposted to local services as appropriate and sent information leaflets supplied by Dementia UK or the Alzheimer’s Society.

C. Objectives & Activities

Dengie D-Caf aims to promote a good quality of life by supporting people living with dementia, their carers, family and friends.

Dengie D-Caf dementia support group members normally meet on the 2[nd] Wednesday and, due to our membership expanding, we increased our sessions to include 4[th] Thursday of every month in a larger venue. We also decided to continue with our Steeple session on first Friday of each month as this venue is more rural and provides services to the more remote and isolated part of our area. It also has different types of facilities such as WIFI and a large indoor bowls mat, plus secure outside space, which facilitated a lovely summer picnic. Our members also felt that because our Steeple session had a smaller number of attendees, it was perfect for regular reminiscing work, which is always very well received. Activities continue to be chosen by members to ensure we meet their needs and aspirations. Also learning new skills where possible. Carers frequently say how therapeutic our craft activities are.

Our main aim for Dengie D-Caf is to provide a safe, welcoming space and to actively listen and engage with all members. Activities are chosen by the group to reflect their interests and histories and to promote living well with dementia. We provide support and information to carers as well as to those living with dementia. Carers who are sadly bereaved are also encouraged to keep attending for friendship and as support for others. Due to the increased number of volunteers, our more experienced

volunteers sit with members at each session and chat about their month and actively listen to identify anyone who may be struggling.

Our regular visitors from Alzheimer’s society and local police help us to meet aims to offer advice and information to our members that is relevant and up to date.

Our monthly newsletters include photographs of the previous session, birthdays, local news and events, plus a monthly quiz to do in the session if time permits, or at home. They also include dementia-related features, e.g., benefit advice, health related topics and articles to maintain independence at home for carers and helpful information to increase wellbeing for those living at home with dementia. Our WhatsApp group helps with effective communication in between sessions as well as a support mechanism for carers.

D . Achievements & Performance

also completed our dementia friendly accreditation which will be submitted for marking next year.

E. Financial Review

Our main expenditure this year has been for outings, Hall Rent, Lunch Club and stocking up on supplies for a large range of art and crafts activities.

Our reserves policy for the next financial year will be to continue to hold £1,500 to cover one year’s insurance and basic running costs.

F. Declaration

Overall, it has been another very productive and successful year for Dengie D-Caf. Feedback from our members and our trustees evidence clearly that they are very satisfied that in this time we have managed to retain the free service with a full programme with outings whilst still taking care to safeguard our vulnerable members.

The trustees declare that they have approved the report above.

Signed Karen Butler Full name: Karen Butler Position: Chair /coordinator

Signed Jane English Trustee.

Full Name Jane English, Lead

Date: 24th July 2026

D Caf Acc ounts October 20 24 to September 2025
Openingbalance £15,120.60 £14.26 £15,134.86
Income PetyCash
Date Descripton Source Amount Descrpton Amount
2nd Oct Printer Ink Amazon
7th Oct milk & cakes Co op
7th Oct T shirt Essex Embroidery
11th Oct Donaton Mrs Chapman £ 50.00
18th Oct Cake boards Amazon
18th Oct Flowers Sam Hunt
23rd Oct Donaton Julian £ 200.00
25th Oct Cakes Co op
23rd Oct Xmas Wreath Amazon
23rd Oct Garland Amazon
15th Oct Storage boxes George
23rd Oct Twine Amazon
11th Oct Boxes,Wallet etc Amazon
21st Oct Various Amazon
23rd Oct Various Amazon
28th Oct Epson Salts Amazon
28th Oct Donaton Midori Abraham £ 30.00
30th Oct Lunch Golf Club
30th Oct Refund Amazon £ 5.85
30th Oct Insurance Unity
Total Oct £285.85 £0.00
7th Nov Website Webahead
8th Nov Donaton William Grant £500.00
12th Nov Donaton Easyfundraising £17.14
13th Nov Cakes Sainsbury's
15th Nov Cake Boards Amazon
14th Nov Ramp Amazon
14th Nov Xmas Tree Amazon
14th Nov Quiz Matching Pension Services £668.00
26th Nov Donaton Midori Abraham £30.00
27th Nov Lights Amazon
27th Nov Xmas Gifs Home Bargains
27th Nov Sainsburys £6.55
29th Nov T Shirt Essex Embroidery
Total Nov £1,215.14 £0.00
9th Dec Donaton Brickwall Book club £100.00
9th Dec Donaton A Warren £50.00
9th Dec Donaton BOC Carnival Comm £200.00
8th Dec Xmas Party Tesco
5th Dec Tesco
2nd Dec Donaton Just GivingBOCGC £1,272.90
3rd Dec Polystyrene Blocks Amazon
5th Dec Refreshments Sainsburys
9th Dec Gloves Amazon
9th Dec Top up £50.00
11th Dec Refreshments Amazon
11th Dec Donaton Just GivingBOCGC £200.20
16th Dec Donaton Just GivingBOCGC £97.80
19th Dec Xmas Tree Comp URC
19th Dec Xmas Lunch BOCGC
19th Dec Donaton BOCGC £2,000.00
19th Dec Donaton Pension Services £1,000.00
20th Dec Donaton BOCGC £700.00
20th Dec Donaton The Limes £350.00
20th Dec Donaton Gill Hawkins £20.00
23rd Dec Donaton Just GivingBOCGC £97.80
24th Dec Donaton Liz Smith £100.00
27th Dec Donaton Midori Abraham £30.00
Total Dec £6,218.70 £0.00 £50.00
30th Jan Glue Guns Amazon
6th Jan Xmaspaid by BB Tesco
6th Jan Donaton Lisa White £55.00
7th Jan Donaton Just Giving BOCGC £293.40
10th Jan Karaoke/Boards Amazon
16th Jan T Shirts Essex Embroidery
17th Jan Leafets DXP Print
20th Jan Pouches Amazon
20th Jan Donaton Just Giving BOCGC £195.60
27th Jan Donaton Midori Abraham £30.00
31st Jan Donaton Latchingdon Spiritualists £500.00
Total Jan £1,074.00 £0.00 £0.00
8th Feb Clare's 60th, Milk & Bun Sainsbury's
19th Feb Fish & Chips Jolly Fryer
12th Feb Lunch Deposit Royal Corinthian
12th Feb Fleeces Salt Sttch Print
5th Feb T shirts Small Essex Embroidery
18th Feb **Cofee & Hot Chocolate ** Sainsburys
21st Feb Fish & Chips Jolly Fryer
21st Feb Refund Jolly Fryer £4.00
21st Feb Tr to Pety Cash re refund
17th Feb Donaton Franklin £50.00
3rd Feb Hall Hire Steeple Village Hall
4th Feb Hall Hire St Cuthberts
3rd Feb Projector Amazon
19th Feb Sound Bar Amazon
18th Feb Donaton Co op Colchester £150.00
18th Feb Donaton Co op South Woodham £150.00
18th Feb Donaton Co op Burnham £150.00
18th Feb Donaton Co op Maldon £150.00
21st Feb Donaton BOCGC £97.80
24th Feb Leafet Design Alison Ellis
24th Feb Fleeces Old Salt Lof
24th Feb Hall Hire for Film St Cuthberts
26th Feb Dianes Flowers Sam Florist
10th Feb Colourful Canvas Amazon
24th Feb Leafets DXP Print
26th Feb Donaton Midori Abraham £30.00
Total Feb £781.80 £0.00 £0.00
3rd March Essex Embroidery
11th March Lanyards Amazon
10th March Plastc Wallets Amazon
10th March
12th March Refreshments Sainaburys
13th March Grant for mileage Community Bursary £1,500.00
14th March Donaton Memory of Sue Mapes £399.92
17th March Donaton J T Orchard £10.00
19th March Lunch BoC Golf Club
26th March Donaton Midori Abraham £30.00
27th March Hot Cross Buns Tesco
27th March Flower Arranging Sarah Bacon
Total Mar £1,939.92 £0.00 £0.00
3rd April Cards Whistlefsh
3rd April Milk Tresco
4th April Baloo toy & treat Pet Save
16th April Lunch Clayhill Vineyard
3rd April Easter Eggs Asda and Tesco
1st April Threshold mat refund Amazon £39.99
14th April **VE Day Deposit for Tea ** Clayhill Vineyard
8th April Donaton Jill Halley £20.00
8th April In memory of Gladys Brown £231.50
22nd April Cake Toppers Amazon
25th April Tablecloths E Bay
15th April Just Giving Donaton BoC Golf Club £376.78
7th April Plastc Card Holders Amazon
14th April Flowers & Cards Flowers Joan & cards
8th April Sam Florist Flowers Vera
28th April Donaton Midori Abraham £30.00
28th April Just Giving Donaton BoC Golf Club £195.60
Total April £893.87 £0.00 £0.00
6th May Overpayment £33.49
8th May Lunch Royal Corinthian
12th May In memoryof Richard Kidd £100.00
12th May Just GivingDonaton BoC Golf Club £295.32
14th May Refreshments Sainsbury's
15th May Lanyards Amazon
15th May Donaton Sponsored Walk £92.00
15th May Donatons Savages Collecton £140.98
16th May 4 DisplayBoards Amazon
19th May Blu Tac Amazon
19th May Just GivingDonaton Sponsored Walk £588.10
20th May Donaton Johnson Worktops £100.00
21st May Flowers - Grace Sams Floristry
23rd May Refreshments Co Op
27th May Laminator Amazon
27th May Cards Whistlefsh
27th May Topup £50.00
27th May Photocopying Savages Collecton
27th May Sandra's feece Salt Sttch Print
27th May Refund e bay- tablecloth £4.04
27th May Collecton Co op £219.96
27th May Collecton Asda £127.42
27th May Donaton Midori Abraham £30.00
28th May DBS - Kathy& Jane Hull MDC
28th May DBS - Clare MDC
Total May £1,731.31 £0.00 £50.00
25th June Sponsored Walk elise £55.00
25th June Sponsored Walk Elise £20.00
25th June Memoryof Gladys Brow nPennack & Son £285.00
2nd June Refreshments Booker Ltd
2nd June Just GivingDonaton Anonymous £29.13
10th June Milk Asda
10th June Flowers Jacaranda
26th June Donaton Midori Abraham £30.00
30th June Donaton Anonymous £29.13
Total June £448.26 £0.00 £0.00
8th July Correct overpayment
7th July Collecton Box Savages £45.00
8th July Picnic Tesco
8th July Art Trail Lunch Jean Webber
3rd July Stapler Amazon
14th July Memory Albums Amazon
14th July Glue rollers, stckers Amazon
15th July Lunch Burnham Sailing Club
15th July Donaton BoC Golf Club £2,000.00
18th July Donaton In Memory of John Gran £1,000.00
22nd July Cakes Sainsbury's
8th July Biscuits Tesco
22nd July Mileage Jae Bray
23rd July Flowers - Sarah Bacon Sam Floristry
23rd July Donaton BoC Golf Club £3,630.00
23rd July Donaton The Ukelele Group £70.00
24th July Donaton BoC Golf Club £1,718.00
29th July Donaton Midori Abraham £30.00
30th July Expenses Mrs K Butler
30th July Expenses Mre J English
30th July Expenses Mrs K Harmer
Total July £8,493.00 £0.00 £0.00
1st August Picnic Food Tesco
7th August Fish and Chips JollyFryer
26th Aug Cakes Sainsburys
8th Aug Hall Hire(Cinema) St Cuthberts
14th Aug 2ndQuarter Interest Easyfundraising £22.96
19th Aug Donaton sallyHinkins £250.00
26th Aug Donaton Midori Abraham £30.00
26th Aug Coton buds,tape, paper Amazon
8th Aug Milk Sainsbury's
12th Aug Cakes & Milk Asda
Total August £302.96 £0.00 £0.00
12th Sept Mugs Impamark
13th Sept Birthday Gifs Amazon
15th Sept Lunch Burnham Yacht Club
16th Sept Xmas Gifs IKEA
15th Sept Quiz Prizes Tesco
5th Sept Milk x 3 Tesco
18th Sept Quiz Night Three Horseshoes £362.00
25th Sept Jae Bray Sainsburys
26th Sept Donaton Danny & Nikki £20.00
25th Sept DBS check - Kay Maldon CVS
26th Sept Cards Moonpig
26th Sept Donaton Midori Abraham £30.00
25th Sept Donaton Simply Social £50.00
30th Sept Leafets DXP
22nd Sept Donaton Royal Burnham Lodge £ 100.00
Total Sept £562.00 £0.00 £0.00
YearlyTotal Income £23,946.81
Payments
Refresh Statonary
and Postage
Insurance Gifs Outngs Workshop
supplies
Hall Hire Website Xmas Decs
£ 17.42
£ 12.77
£ 12.99
£ 40.00
£ 30.59
£ 12.97
£ 19.98
£ 3.47
£ 29.38
£ 170.64
£ 89.07
£ 9.99
£ 522.75
£ 180.39
£43.36 £17.42 £180.39 £40.00 £522.75 £348.49 £0.00 £0.00 £0.00
£120.00
£9.82
£11.99
£9.99 £37.99
£14.99
£270.61
£9.82 £0.00 £270.61 £21.98 £120.00 £52.98
£274.86
£47.60
£12.00
£110.02
£1,166.00
£122.02 £0.00 £0.00 £0.00 £1,440.86 £47.60 £0.00 £0.00 £0.00
£30.99
£240.06
£149.00
£4.99
£240.06 £153.99 £0.00 £0.00 £0.00 £30.99 £0.00 £0.00 £0.00
£6.05 £37.50
£331.50
£150.00
£10.70
£40.00
£192.00
£690.00
£125.00
£30.00
£53.98
£149.00
£16.75 £274.00 £0.00 £37.50 £521.50 **£53.98 ** £912.00 £0.00 £0.00
£15.15
£444.50
£7.60
£67.63
£22.75 £0.00 £0.00 £0.00 £444.50 £67.63 £0.00 £0.00 £0.00
£2.00
£453.25
£76.95
£60.00
£11.97
£13.97 £0.00 £0.00 £76.95 £513.25 £0.00 £0.00 £0.00 £0.00
£435.00
£6.10
£1.10
£35.00
£12.42
£36.96
£10.00
£18.52 £46.96 £0.00 £35.00 £435.00 £1.10 £0.00 £0.00 £0.00
£21.43
£2.40
£40.00
£23.83 £0.00 £0.00 £40.00 £0.00 £0.00 £0.00 £0.00 £0.00
£75.65
£126.00
£3.89
£83.90
£40.19
£410.00
£8.48
£3.65
£35.00
£213.78 £3.89 £0.00 £35.00 £410.00 £124.09 £0.00 £0.00 £0.00
£108.42
£224.90
£6.23
£36.00
£23.71
£2.69
£7.16
£124.50 £0.00 £0.00 £0.00 £224.90 £23.71 £36.00 £0.00 £0.00
£ 560.00
£34.51
£6.00
£10.09
£16.09 £0.00 £0.00 £34.51 £560.00 £0.00 £0.00 £0.00 £0.00
Balance
Sundries Maldon CVS
£ 13.02
£ 49.75
£62.77 **£0.00 ** £ 14,191.27
£39.99
£26.04
£66.03 £ 14,864.99
£30.18
£8.99
£15.00
£54.17 **£0.00 ** £ 19,369.04
£349.99
£26.04
£376.03 £0.00 £19,641.97
£224.40
£26.04
£4.00
£109.99
£59.95
£13.20
£35.00
£472.58 £0.00 £18,135.46
£13.02
£15.99
£7.99
£96.00
£133.00 £0.00 £19,407.50
£23.75
£5.75
£12.12
£7.99
£68.49
£35.00
£153.10 £0.00 £19,544.10
£13.43
£24.95
£15.99
£13.20
£25.00
£12.50
£67.57 £37.50 £20,583.76
£0.00 £0.00 £20,968.19
£33.49
£34.65
£43.16
£9.36
£115.20
£235.86 £0.00 £28,438.57
£0.00 £0.00 £28,332.42
£657.07
£19.46
£36.00
£12.50
£15.57
£149.00
£877.10 £12.50 £27,394.22
Expenditure
thru Bank
£11,673.19
Year end £27,394.22
Pety Cash £21.69
Total funds £ 27,416.91
Opening
Balance
Pety Cash
2024/2025
Pety Cash
2024/2025
Pety Cash
2024/2025
Date Income Expenditure
Descripton Amount Descripton Amount
12th Oct Printng paper £9.00
October £0.00 £9.00
10th Nov Milk £5.26
November £0.00 £5.26
9th DEC £50.00
December £50.00 £0.00
2nd Jan Choc mini roll £7.50
24th Jan Vegan Biscuits £3.40
9th Jan Birthdaycards £18.85
January £0.00 £29.75
21st Feb Refund £4.00
15th Feb Cards,Biscuits £11.75
23rd Feb Milk £2.00
February £4.00 £13.75
22nd Mar Tea bags £8.00
March £0.00 £8.00
April £0.00 £0.00
23rd May Topup £50.00
23rd May Photocopying £10.00
May £50.00 £10.00
3rdJune Cakes £15.71
6th June Milk £2.40
June £0.00 £18.11
July
£0.00 £0.00
August
£0.00 £0.00
10th Sept KayClarke Exp £2.70
September £0.00 £2.70
Total Income £104.00 Total Ependitur £96.57

TOTAL £5.26 £0.00 £50.00 £20.25 £10.50 £2.50 £2.50 £42.50 £24.39

cv

£24.39 £24.39 £24.39 £21.69 £21.69