Llyfrgell Gymunedol Cei Newydd/New Quay Community Library
## **Report of the trustees for the period ending 31 May 2024**
The Trustees of New Quay Community Library present their annual report and audited accounts for the period ended 31 May 2023 and confirm they comply with the requirements of the Charities Act 2011, the trust deed and the Charities SORP (FRS 102) **.**
## **OUR AIMS**
The Library was registered as a Charity by the Charity Commissioners for England and Wales on 16[th] October 2015 and operates under our Constitution dated 1 September 2015
## **OUR OBJECTIVES**
- To advance the education of the public in New Quay and its surrounding area by the provision of a lending library.
- The provision of facilities for the benefit of the inhabitants of New Quay and the surrounding area for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances; or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
## **REVIEW OF ACTIVITIES AND ACHIEVEMENTS**
New Quay Community Library runs the library service, using the Wales Wide IT system, for the benefit of the local community.
Financial support is provided by New Quay Town Council for the running costs of the existing services. The Trustees are responsible for securing funding for any new services or initiatives they wish to introduce. Assistance is also provided by Ceredigion County Council. The Trustees are also responsible for the management and administration of the finances of New Quay Community Library.
The Library Service has been provided by volunteers for 10 years and celebrations were planned with the aim of increasing footfall for the library. Unfortunately, many events were cancelled due to bad weather during the summer. We will be looking to attend those events in 2025 however. The Birthday Party did go ahead as planned, and many new people were introduced to our service as a result, with 3 people joining that day – and more taking forms with them. The Charity held a competition at local schools to raise awareness amongst of the service amongst local children, and have produced bookmarks which have been handed out too.
The Library currently has 355 members (344 in 2023) of which 49 are under 16 (62 in 2023). The fall in younger members is an issue we will be looking to address in the coming year, and we are currently making the library available to the local nursery as a result.
## **FUTURE PLANS**
The move to New Quay Memorial Hall now provides New Quay with a warm and easily accessible Library. Our focus remains on increasing the number of people using the library, with the aim of returning our loans to pre-pandemic levels.
We have lost some of our long standing volunteers this year. We are incredibly thankful to them for their dedicated service during their time with us. The other main priority now is to increase the number of volunteers, so that the Service can look at opening additional hours when other regular groups are at the Hall. To this end, we have recruited 2 additional volunteers and have others who have expressed an interest.
The Trustees would like to attract more people to work as Librarians, but are also looking to recruit Trustees, and others with specialist skills to be involved in areas such as Social Media and Marketing.
Our future plans are financed primarily by the financial support provided by New Quay Town Council and from our reserves.
## **OUR FINANCES**
The financial statements show reserves of 1,913, of which £1199 are restricted funds, £661 of which can be used for the benefit of the users to the service. The Charity also has £715 which is an unrestricted reserve.
As a Charity we are entitled to 100% relief on our Business Rates.
## **ACCESS POLICY**
The Library facilities are open to anyone who lives in Ceredigion. The new location is accessible to all having parking right outside and a ramp in to the building.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Constitution allows for 3 – 6 members for the Board of Trustees. The Board currently consists of 5 members. The Trustees are responsible for the overall management and control of the Library. The day to day management is undertaken by the voluntary Library Co-ordinator, and the Library is run by a group of Volunteers.
All trustees give their time freely and no remuneration or expenses were paid in the year.
## **CHARITY TRUSTEES**
The Charity Trustees of NEW QUAY COMMUNITY LIBRARY are appointed by the existing Board of Trustees. Due to the lack of new volunteers, the existing Trustees have remained in post.
The current Trustees are:
Sharon Evans Chair Vacant Secretary Marie Spackman Treasurer Bethan Jones Trustee Appointed by Volunteers Julian Evans Trustee Appointed by New Quay Town Council
Llyfrgell Gymunedol Cei Newydd/New Quay Community Library Charity Number 1164011
New Quay Memorial Hall Towyn Road New Quay SA45 9QQ
Former address: Uplands Square New Quay SA45 9QH
||116401
**01-Jun-23**
31-May-24
**CC17a**
Llyfrgell Gymunedol Cei Newydd/New
Quay Community Library
Annual accounts for the period|116401
**01-Jun-23**
31-May-24
**CC17a**
Llyfrgell Gymunedol Cei Newydd/New
Quay Community Library
Annual accounts for the period|
|---|---|---|
|**Section A Stateme**|**nt of fi**|**nancial activities**|
|**Recommended categories by**
**activity**
Note
**Incoming resources (Note 3)**
**Incoming resources from**
**generated funds**
Voluntary income
S01
Activities for generating funds
S02
Investment income
S03
**Incoming resources from**
**charitable activities**
S04
**Other incoming resources**
S05
S06
**Resources expended (Notes 4-8)**
**Costs of Generating Funds**
Costs of generating voluntary
income
S07
Fundraising trading costs
S08
Investment management costs
S09
**Charitable activities**
S10
**Governance costs**
S11
**Other resources expended**
S12
S13
S14
S15
S16
S17
S18
S19
S20
S21
**_Total funds carried forward_**
**Total funds brought forward**
**_Net movement in funds_**
**_Net incoming/(outgoing)_**
**_resources before transfers_**
Gains and losses on investment
assets
Gains and losses on revaluation
of fixed assets for the charity’s
own use
**Other recognised**
**gains/(losses)**
**_Net incoming/(outgoing)_**
**_resources before other_**
**_recognised gains/(losses)_**
**Gross transfers between**
**funds**
**_Total resources expended_**
**_Total incoming resources_**||**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total this year**
**Total last year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05
-
-
-
-
-
118
-
118
209
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
|||118
-
-
118
209|
|||-
-
-
-
-
-
-
-
-
-
233
-
-
233
202
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
|||233
-
-
233
202
115
-
-
-
115
-
7|
|||-
-
-|
|||115
-
-
-
115
-
7|
|||-
-
-
-
-
-
-
-
-
-|
|||**115**
**-**
-
-
115
-
7|
|||830
1,199
-
2,022
1,824|
|||715
1,199
-
2,009
3,758|
CC17a (Excel)
18/03/2025
1